2017 Incident Command Vehicle
VILLAGE OF OAK BROOK Purchasing Division 1200 Oak Brook Road Oak Brook, IL 60523 (630) 368-5164
REQUEST FOR PROPOSAL
Fire Department Incident Command Vehicle
June 2017
TABLE OF CONTENTS
SECTION 1. REQUEST FOR PROPOSALS ............................................................................................... 1
A. NOTICE – POSTED ON VILLAGE OF OAK BROOK WEBSITE JUNE 14, 2017 .............................................. 1
B. PROJECT DESCRIPTION ...................................................................................................................... 2
C. GENERAL TERMS AND CONDITIONS ..................................................................................................... 4
SECTION 2. PROPOSAL INSTRUCTIONS ................................................................................................. 7
A. GENERAL INFORMATION ...................................................................................................................... 7
B. DOCUMENTS/INFORMATION TO BE SUBMITTED: .................................................................................... 8
C. PROPOSAL ......................................................................................................................................... 9
D. CONTRACTORS CERTIFICATION ......................................................................................................... 10
E. SEXUAL HARASSMENT POLICY .......................................................................................................... 12
SECTION 3. REVIEW PROCESS ............................................................................................................. 13
A. EVALUATION OF PROPOSALS AND SELECTION .................................................................................... 13
B. BASIS OF AWARD ............................................................................................................................. 13
Section 1. Request for Proposals
A. Notice – posted on Village of Oak Brook Website June 14, 2017
Village of Oak Brook Request for Proposals Fire Department Incident Command Vehicle
June 2017
The Village of Oak Brook is soliciting proposals for a 2017 GMC Yukon XL or Chevrolet
Suburban
Proposals should be addressed to:
Rania Serences
Senior Purchasing Assistant
Village of Oak Brook
1200 Oak Brook Road
Oak Brook, IL 60523
The closing date and time for receipt of proposals is Wednesday, June 28, 2017 at 3:00 P.M.
prevailing time. Proposals received after the submittal time will be rejected and returned
unopened to the sender.
A complete proposal package, of which this legal notice is a part, is on file for inspection and
may be downloaded from the Village’s website at www.oak-brook.org or picked up at the Butler
Government Center, 1200 Oak Brook Road, Oak Brook, Illinois 60523, between the hours of
8:30 a.m. and 4:30 p.m., Monday through Friday. There is no charge for the package.
The Village reserves the right to reject any or all proposals, waive or not to waive any
irregularities therein and to accept the proposal(s) considered to be in the best interest of the
Village.
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B. Project Description
I. Introduction
The Village of Oak Brook is soliciting proposals for a 2017 GMC Yukon XL or Chevrolet
Suburban ½ ton to be used by the Fire Department.
The Village reserves the right to reject any or all proposals, waive or not to waive any
irregularities therein, and to accept the proposal considered to be in the best interest of the
Village.
II. Proposed Minimum Requirements:
Model: 2017 GMC Yukon XL or Chevrolet Suburban 1/2-Ton
Exterior Color: GMC Crimson Red Tintcoat
GM Siren Red Tintcoat
Selected Type: 4WD
Component Highlights
Engine 5.3L EcoTec3 V8
Suspension Premium Smooth Ride Package, Front Coil-
Over-Shock, Rear Multi Link
Differential Heavy Duty Locking Rear
Collision Alert Forward and Rear Collision Alert
Park Assist Rear Park Assist
Transfer Case Autotrac 4 X 4 Active Transfer Case
Apple Car Play Accessory
On-Star 1 year, 4G LTE and Built In WiFi Hotspot
Alternator 150 Amp.
Rear Axle 3.42 Rear Axle Ratio
Battery 720 Cold Cranking Amps with 80 Amp Hour
Rating
Auxilliary In-Line Battery Second Additional 720 Cold Cranking Amps
with 80 Amp Hour Rating
Brakes 4-Wheel Antilock, 4-Wheel Disc
Trailering Heavy-Duty, Includes Trailering Hitch
Platform, 7-Wire Harness w/Independent
Fused Trailering Circuits Mated to a 7-Way
Sealed Connector, 2” Trailering Receiver and
Integrated Trailer Brake Controller
Drive 4-Wheel
Transmission 6-Speed Automatic with Auxiliary Cooling and
Electronically Controlled Overdrive and
Tow/.Haul Mode
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Steering Power, Manual Tilt, Leather Wrapped with
Mounted Audio and Cruise Controls
Steps Black Assist
Outside Mirrors Heated, Power Adjustable, Manual Folding,
Body-Colored
Rear View Mirror Auto Dimming with 8-Point Compass and
Outside Temperature Display
Tires 20” All-Season Radial Black W alls with Spare
Wheels 20” Aluminum High Polished Finish
Fog Lamps Accessory
Headlamps Intelli-Beam
Grille Upgraded Insert
Rear Wiper Hidden with Intermittent Feature and Washer
Front Wipers Rainsense with Intermittent Controls
License Plate Front Mounting Package
Tailgate Manual Rear
Skid Plate Package Accessory
HVAC Dual zone, manual climate control with
individual settings for both driver and right-
front passenger
Interior
Air Bags Frontal and Side Impact for Driver and Front
Passenger. Curtain Side-Impact for all Rows
in Outboard Seating Positions with Rollover
Sensor
Audio System GM MyLink Audio System with CD/MP3
Player, Single-Slot with 6-Speakers, seek-
and-scan, digital clock, auto-tone control,
speed-compensated volume and TheftLock
Power Outlets 5 Auxiliary, 12-Volt
Floor Mats All Weather Color-Keyed, Removable
Floor Covering Carpeted Throughout
Climate Control Automatic
Seats Front Bucket, Cloth, with 6-Way Power,
Second Row 60/40 Split-Folding Bench
Cruise Control Electronic with Set and Resume Speed
Assist Handles All Seats
Sensing System Automatic Occupant Sensing
Rear Window Defogger and Electric
Door Locks All Power, programmable with Rear Child
Security
Theft Deterrent System Electric, Standard
Driver Information Center 4.2” Diagonal
LATCH System Standard
Remote Entry Keyless
Windows Power and Tinted
Rear Vision Camera Accessory
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Remote Vehicle Starter System Accessory
Warning Tones Accessory
Center Console Removed
Rear Heater Auxiliary with Rear Ducts
Map Lights Accessory
Interior Cloth Color Premium Jet Black
Safety
Daytime Running Lamps Accessory
StabiliTrak Accessory
Tire Pressure Automatic Monitoring
Safety Alert Drivers Seat
Braking Forward Low Speed Automatic Breaking
Lane Keep Assist Accessory
Pedals Power Adjustable
Universal Home Remote Accessory
Exterior
Splash Guards Molded
Paint Color GM Siren Red Tintcoat / GMC Crimson Red
Tintcoat
Rust Proofing Undercoating All
Tow Hitch Standard with Electrical Connection Port
Moldings Color-Keyed Body Side
Recovery Hooks 2-Front, Frame Mounted
Tailgate Rear Power
Exhaust Tip Polished
Spot Light Driver’s Side “A” Post with LED Bulb
C. General Terms and Conditions
1. PREPARATION AND SUBMISSION OF PROPOSALS:
a. The proposal shall be submitted in an opaque sealed envelope on or before the
time stated and shall bear the name of the individual, firm, or corporation submitting
the Proposal and the Project Name: “Fire Department Incident Command
Vehicle”.
b. Proposers may attach separate sheets to the proposal for the purpose of
explanation, exception, alternate proposal and to cover unit prices, if needed.
c. Proposers may withdraw their proposal either personally or by written request at
any time before the hour set for the proposal opening, and may resubmit it. No
proposal may be withdrawn or modified after the receipt of proposals except where
the award of contract has been delayed for a period of more than ninety (90) days.
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d. In submitting this proposal, the proposer further declares that the only person or
party interested in the proposal as principals are those named herein, and that the
proposal is made without collusion with any other person, firm or corporation.
e. The proposer further understands and agrees that if their proposal is accepted, the
individual/company is to furnish and provide all necessary materials and/or
equipment and other means to do all of the work and to furnish all of the materials
specified in the contract, except such materials as are to be furnished by the owner
(Village), in the manner and at the time therein prescribed, and in accordance with
the requirements therein set forth.
f. The proposer further agrees to begin work not later than ten (10) days after receipt
of the Notice to Proceed, unless otherwise provided, and to execute the work in
such a manner and with sufficient materials, equipment and labor.
g. By submitting a proposal, the proposer understands and agrees that, if the proposal
is accepted, and the proposer fails to enter into a contract forthwith, the company
shall be liable to the Village for any damages the Village may thereby suffer.
2. CONDITIONS:
a) The Village is exempt from Federal excise tax and the Illinois Retailer's Occupation
Tax. This proposal cannot include any amounts of money for these taxes.
b) Any contract or agreement resulting from the acceptance of this proposal by the
Village shall be on forms either supplied by or approved by the Village's Legal
Department. The Village reserves the right to reject any agreement that does not
conform to the Request For Proposal and any Village requirements for
agreements and contracts.
c) The Village reserves the right to request clarification of information submitted and
request additional information as needed.
d) The requirements of this RFP will be included in the contract with the selected
firm.
3. PAYMENT:
The Village authorizes the payment of invoices on the second and fourth Tuesday
of the month. For consideration on one of these dates, payment request must be
received no later than fourteen (14) days prior to the second or fourth Tuesday of
the month
4. SAFETY:
The contractor and any subcontractors shall comply with all the provisions of the
Federal Occupational Safety and Health Act of 1970 (84 Stat. 1590), as amended.
5. EQUAL OPPORTUNITY:
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The CONTRACTOR will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, ancestry, national origin, place of
birth, age or handicap unrelated to bona fide occupational qualifications.
6. EXECUTION OF DOCUMENTS
The Contractor, in signing his Proposal on the whole or on any portion of the work,
shall conform to the following requirements:
Proposals signed by an individual other than the individual represented in the
Proposal documents shall have attached thereto a power of attorney evidencing
authority to sign the Proposal in the name of the person for whom it is signed.
Proposals which are signed for a partnership shall be signed by all of the partners
or by an attorney-in-fact. If signed by an attorney-in-fact, there shall be attached to
the Proposal a power of attorney evidencing authority to sign the proposal,
executed by the partners.
Proposals which are signed for a corporation shall have the correct corporate name
thereof and the signature of the President or other authorized officer of the
corporation manually written below the corporate name.
If such Proposal is manually signed by an official other than the President of the
Corporation, a certified copy of a resolution of the board of directors evidencing the
authority of such official to sign the Proposal should be attached to it. Such
Proposal shall also bear the attesting signature of the Secretary of the corporation
and the impression of the corporate seal.
The Contract shall be deemed as have been awarded when formal notice of award
shall have been duly served upon the intended awardee.
10. NON-DISCRIMINATING:
The Vendor, its employees and subcontractors, agrees not to commit unlawful
discrimination and agrees to comply with applicable provisions of the Illinois Human
Rights Act, the U.S. Civil Rights Act and Section 504 of the Federal Rehabilitation
Act, and rules applicable to each.
11. NEGOTIATIONS:
The Village reserves the right to negotiate specifications, terms, and conditions
which may be necessary or appropriate to the accomplishment of the purpose of
the RFP. The Village may require the entire proposal be made an integral part of
the resulting contract. This implies that all responses, supplemental information,
and other submissions provided by the proposer during discussions or negotiations
will be held by the Village as contractually binding on the successful proposer.
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12. INCURRED COSTS:
The Village will not be liable in any way for any costs incurred by respondents in
replying to this RFP. Contractor agrees to comply with all laws, ordinances, and
rules of the Village and the State of Illinois.
13. CONTRACTOR RESPONSIBILITIES:
The selected Contractor will be required to assume responsibility for all services
offered in this proposal. The Owner will consider the selected Contractor to be
the sole point of contact with regard to contractual matters, including payment of
any and all charges resulting from the contract.
14. DEFAULT:
The contract may be canceled or annulled by the Owner in whole or in part by
written notice of default to the Contractor upon nonperformance or violation of
contract terms. An award may be made to another proposer with services similar
to those so terminated. Failure of the Contractor to deliver services within the
time stipulated on his offer, unless extended in writing by the Owner, shall
constitute contract default.
Section 2. Proposal Instructions
A. General Information
Three (3) copies of the proposal shall be submitted in a sealed envelope to:
Rania Serences
Senior Purchasing Assistant
Village of Oak Brook
1200 Oak Brook Road
Oak Brook, IL 60523
and clearly marked on the outside of the envelope “Fire Department Incident Command
Vehicle” on or before 3:00 p.m. Wednesday, June 28, 2017. Any proposal received after this
date and time will be refused.
Lengthy, detailed proposals are not required. Proposals are intended to be an expression of
interest in providing the commodity, as well as background information on the firm and on its
professional qualifications.
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B. Documents/Information to be Submitted:
Proposal Form (Section C below)
Contractors Certification (Section E below)
Sexual Harassment Policy (Section F below)
Statement of Qualifications
Terms and Conditions
• List any terms and conditions which may apply to this contract and are
not included in this RFP.
Additional Information and Comments
• Include any other information you believe to be pertinent but not
specifically mentioned elsewhere.
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C. Proposal
In compliance with this Request for Proposals, and subject to all conditions thereof, the
undersigned offers and agrees, if this proposal is accepted, to furnish the services as outlined
herein for the Village of Oak Brook at the amount indicated, subject to modification through
negotiations. The time and material, not to exceed, cost proposed shall include all anticipated
expenses.
2017 GMC Yukon XL or Chevrolet Suburban $
(as specified)
In Words:
Firm Name:
Address:
City, State, ZIP:
Signature:
Name Printed:
Title:
Telephone: Date:
If a Corporation:
ATTEST:
____________________________
Secretary
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D. Contractors Certification
The undersigned, being first duly sworn an oath, deposes and states that he has the authority to
make this certification on behalf of the proposer for the construction, product, commodity, or
service briefly described as follows:
“Fire Department Incident Command Vehicle”
(A) The undersigned certifies that, pursuant to Chapter 720, Section 5/33E of the Illinois
Compiled Statutes, 1993, the proposer is not barred from bidding on this contract as a
result of a conviction for the violation of State of Illinois laws prohibiting bid-rigging or
bid-rotating.
(B) The undersigned states under oath that, pursuant to Chapter 65, Section 5/11-42.1-1 of the
Illinois Compiled Statutes, 1993, the proposer is not delinquent in the payment of any tax
administered by the Illinois Department of Revenue.
(C) The undersigned certifies that, pursuant to Chapter 775, Section 5/2-105. of the Illinois
Compiled Statutes, 1993, the proposer has a written sexual harassment policy in place
including the following information:
1. An acknowledgment of the illegality of sexual harassment.
2. The definition of sexual harassment under State law.
3. A description of sexual harassment, utilizing examples.
4. The contractor’s internal complaint process including penalties.
5. The legal recourse, investigative and complaint process available through
the Illinois Department of Human Rights and the Human Rights
Commission.
6. Directions on how to contact the Department or the Commission.
This business firm is: (check one)
_____ Corporation _____ Partnership _____ Individual
Firm Name: __________________________________________________
Address: ___________________________________________________
City, State, ZIP:____________________________________________
Signature:___________________________________________________
Name Printed:________________________________________________
Title:_______________________________________________________
Telephone:__________________________Date:____________________
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ATTEST:
___________________________
-SEAL-
SUBSCRIBED AND SWORN TO
before me this ______ day
of _____________, 20__.
_____________________________
Notary Public
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E. Sexual Harassment Policy
hereinafter referred to as “Contractor” having
submitted a bid/proposal for to the Village of Oak
Brook, DuPage/Cook Counties, Illinois, hereby certifies that said Contractor has a written sexual
harassment policy in place in full compliance with 775 ILCS 5/2-105(A)(4) including the following
information:
1. An acknowledgment of the illegality of sexual harassment.
2. The definition of sexual harassment under State law.
3. A description of sexual harassment, utilizing examples.
4. The contractor’s internal complaint process including penalties.
5. The legal recourse, investigative and complaint process available through the Illinois
Department of Human Rights and the Human Rights Commission.
6. Directions on how to contact the Department or the Commission.
7. An acknowledgment of protection of a complaint against retaliation as provided in Section 6-
101 of the Human Rights Act.
Each contractor must provide a copy of such written policy to the Illinois Department of Human
Rights upon request.
By:
Authorized Agent of Contractor
Subscribed and sworn to
before me this _____ day
of ____________, 20___.
___________________________________
Notary Public
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Section 3. Review Process
A. Evaluation of Proposals and Selection
The proposals received will be evaluated by the Village on the basis of professional
qualifications and the proposal that best meets the needs of the Village. This proposal is not
intended to be detailed; it is intended to be an expression of interest in providing the commodity,
as well as to provide background information on the firm and its professional qualifications.
Firms will be contacted during the evaluation if further information is needed. The Village may
choose to interview one or more firms before final selection is made.
This Request for Proposal does not commit the Village to award a contract, to pay any costs
incurred in the preparation of a proposal based on this request, or to procure or contract for
services. All proposals submitted in response to this Request for Proposal become the property
of the Village. The Village reserves the right to accept or reject any or all proposals received as
a result of this request, to negotiate with qualified consultants, or to cancel in part or in its
entirety the Request for Proposal, if it is in the best interest of the Village to do so.
B. Basis of Award
Village staff will perform an evaluation of the proposals received. Appropriate finalist(s) may be
interviewed by the Village, after which a selection will be made.
The Village reserves the right to reject any or all proposals and to waive any informality or
technical error and to accept any proposal deemed most favorable to the interests of the Village.
The Village will review proposals based on the following criteria:
1. Compliance with RFP. Adherence to all conditions and requirements of the RFP.
2. Understanding of the Project. The proposer’s understanding of the engagement, the
Village’s objectives, and the nature and scope of the work involved.
3. Services to be Provided. The exact type and nature of the proposed services and how
they accomplish the objectives of the project.
4. Qualifications of the Proposer. The proposer’s capability in all respects to perform fully
all contract requirements, and the integrity and reliability which will assure good faith
performance. This criterion includes:
• The experience of the firm and its record on projects of a similar nature.
• Personnel to be assigned to the project, their education, qualifications, and
experience on similar projects.
• The availability of necessary personnel and other resources to successfully complete
the project specified herein on a timely basis.
5. Costs. Proposed contract price.
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6. Ability, capacity and skill to fulfill the contract as specified.
7. Ability to supply the commodities; provide the services or complete the construction
promptly, or within the time specified, without delay or interference.
8. Character, integrity, reputation, judgment, experience and efficiency.
9. Quality of performance on previous contracts.
10. Previous and existing compliance with laws and ordinances relating to the contract.
11. Sufficiency of financial resources.
12. Quality, availability and adaptability of the commodities, services or construction, in
relation to the Village’s requirements.
13. Ability to provide future maintenance and service under the contract.
14. Number and scope of conditions attached to the proposal.
15. Record of payments for taxes, licenses or other monies due the Village.
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