2013 Safety Pathway Specialty Paving Project-1_201401301112417920"pF Ogke
0 Village of Oak Brook
Safety Pathway Specialty Paving Project
o Bid Package
August, 2013
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Table of Contents
Section
A. Notice to Bidders
B. Bid
C. Instructions
D. Specifications
E. General Conditions
F. Statement of Contractor's Qualifications
G. References
H. Bid Certification
I. Contract
J. Contract Bond
J:\WORDDOC\BID PACKAGES\2013 Bid Packages\2013 Safety Pathway Speciality Paving Project.docx
Section A Notice to Bidders
Posted on the Village website on August 14, 2013 :
The Village of Oak Brook will receive bids for:
Safety Pathway Specialty Paving Project
Sealed bids will be received by Rania Serences, Senior Purchasing Assistant, Village of
Oak Brook, 1200 Oak Brook Road, Oak Brook, IL 60523 until 11:00 A.M., Wednesday,
August 28, 2013, prevailing time, and publicly opened in the Samuel E. Dean Board
Room at that time.
Each bid shall be accompanied by a bank cashier's check, certified check (checks made
payable to the Village of Oak Brook) or bid bond for not less than five percent (5%) of the
amount bid.
A complete bid package, of which this notice is a part, is on file for inspection and may be
downloaded from the Village's website www.oak-brook.org or picked up at the Butler
Government Center, 1200 Oak Brook Road, Oak Brook, Illinois 60523, between the hours
of 8:00 A.M. and 4:30 P.M. Monday through Friday. There is no charge for the package.
No bid shall be withdrawn after opening of bids without the consent of the Village of Oak
Brook for a period of ninety (90) days after the scheduled time of opening bids.
The Village of Oak Brook reserves the right to reject any or all bids and to waive any
informalities in bidding and to accept the bid deemed most advantageous to it.
Charlotte K. Pruss
Village Clerk
Section B Bid
Safety Pathway Specialty Paving Project
1. COST OF WORK:
The undersigned, acting for and on behalf of contractor and having familiarized
himself with conditions affecting the cost of the work and its performance and
having carefully examined and fully understood the entire bid package, hereby
affirms and agrees to enter into a contract with the Village of Oak Brook, Oak
Brook. IL.
To provide all supervision, labor, material, equipment and all other expense items
to completely perform the work covered by all specifications for the work.
The undersigned submits herewith his bid for the indicated items as follows:
Prime coat and 2" finish asphalt layer per specifications:
Lump Sum Total $ 47,125.00
In Words Forty Seven Thousand One Hundred Twenty Five Dollars
The Village of Oak Brook reserves the right to reject any or all bids and to waive
any informalities in bidding and to accept the bid deemed most advantageous to it.
Paqe 1
2. COSTS:
The undersigned contractor hereby affirms and states the prices quoted herein
constitute the total cost to the Village for all work involved in the respective items
and that this cost also includes all insurance, royalties, transportation charges, use
of all tools and equipment, superintendence, overhead expense, all profits and all
other work, services and conditions necessarily involved in the work to be done and
materials to be furnished in accordance with the requirements of the contract
documents considered severally and collectively. This bid shall be held valid for a
period of ninety (90) days after the bid due date.
3. INSTRUCTIONS:
The undersigned contractor shall comply with all provisions and requirements of
this Bid Package.
4. TIME OF COMPLETION:
The undersigned affirms and declares that if awarded the contract for this work he
will substantially complete said contract in strict accordance with its terms and
conditions within 50 working days, unless additional time shall be granted by the
Village in accordance with the provisions of the specifications. Should the
contractor fail to complete the work by said time or within such extended time as
may have been allowed the contractor shall be liable to the Village.
5. BID GUARANTEE:
Accompanying this bid is a bid bond, or bank cashier's check or certified check for
not less than five percent (5%) of the amount of the Base Bid made payable to the
Village of Oak Brook. The amount of the bid bond or check is
($ ). If this bid is
accepted and the undersigned shall fail to execute a contract and the contract
bond, provide acceptable Certificates of Insurance, and provide an acceptable
Progress Schedule as required herein, it is hereby agreed that the amount of the
bid bond or check shall become the property of the Village and shall be considered
as payment of damages due to delay and other causes suffered by the Village
because of the failure to execute said contract, contract bond, acceptable
Certificate of Insurance and Progress Schedule; otherwise said bid bond or check
shall be returned to the undersigned.
Paqe 2
Attach bid bond, bank cashier's check or certified check here.
NOTICE TO CUSTOMER 003133
The purchase of an indemnity bond will be required
before this check will be replaced in the event 70-25591719
309.W St Charles Rd Villa Park IL 60181 it is lost; misplaced or stolen. August 21, 2013
AMOUNT Two ThousandFouxHundred and 00/100;Dollars $ 2,400.00
,REMITTER
FINGSIrRUP PAVING INC.
CASHIER CHECK`'
pqy VILLAGE OF OAKBROOK
TO THE
ORDER
OF
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In the event that one bid bond or one check is intended to cover two or more bids,
the amount must equal the sum of the proposal guarantees of the individual
sections covered.
The bid guarantees of all except the 2 lowest responsible bidders shall be returned
after the President and the Board of Trustees of the Village of Oak Brook award
the contract.
The bid guarantees of the 2 lowest responsible bidders shall be returned after a
contract, contract bond, acceptable certificate of insurance, and an acceptable
progress schedule have been received from the successful bidder and approved
by the Village of Oak Brook.
The bid guarantee of all bidders shall be returned in the event that the President
and Board of Trustees of the Village of Oak Brook reject all bids.
'aqe 3
Firm Name:
Ingstrup Paving, Inc.
_
201 E Hill Street
Address: _—
Cil\/ gt�to 71P, Villa Park, IL 60181
EleanorRose Ingstrup
Narne Printed:
Title: President
Telephone: 630-279-9224 Date: 8/20/13
If a Corporation:
ATTES
ecretary
Paqe 4
Section C Instructions
1. RECEIPT OF BID: Wednesday, August 28, 2013, at 11:00 am
2. BASIS OF BID: Sealed bids will be received until the above noted time and date.
3. DESCRIPTION OF IMPROVEMENTS
The improvements consist of three (3) project areas described as the 2013 Safety Pathway
Specialty Paving Project. The project areas and proposed improvements are as follows:
Area 1: 31St Street (Midwest Road west to 2803 31St Street)
The 8' wide bicycle/pedestrian path on the south side of 31St Street is to be paved it will be
primed and have a 2" hot -mix asphalt surface course applied. The approximate length of
paved area is 3570'. All disturbed areas will be restored.
Note: Hedges growing over the path will preclude the use of normal paving equipment.
Contractor is highly encouraged to inspect the site to ascertain what type of specialty
paving equipment is required.
Area 2: 31St Street (Midwest Road to 480 feet east of Midwest Road):
The 5' wide bicycle/pedestrian path on the south side of 316t Street is to be paved it will be
primed and have a 2" hot -mix asphalt surface course applied. The approximate length of
paved area is 480'. All disturbed areas will be restored.
Note: Retaining walls adjacent to the path will preclude the use of normal paving
equipment. Contractor is highly encouraged to inspect the site to ascertain what type
of specialty paving equipment is required.
Area 3 : 22nd Street (500 feet in front of 1111 22nd Street)
The 5' wide bicycle/pedestrian path on the south side of 22nnd Street in front of 1111 22nd
Street is to be paved. It will be primed and have a 2" hot -mix asphalt surface course applied.
The approximate length of paved area is 500'. All disturbed areas will be restored.
Note: Curves in the path and the presence of landscaping will preclude the use of
normal paving equipment. Contractor is highly encouraged to inspect the site to
ascertain what type of specialty paving equipment is required.
4. General Specifications
While cold joints should be minimized, those installed should be butt joints. Manholes will be
raised with 2" risers. Turf area restoration shall consist of topsoil seed, starter fertilizer, and
excelsior blanket. Contractor is responsible for watering, as required, for two weeks after
planting.
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5. PREPARATION AND SUBMISSION OF BID:
A. The bid must be delivered to the office of Rania Serences, Senior Purchasing Assistant,
Village of Oak Brook, 1200 Oak Brook Road, Oak Brook, IL 60523 on or before
Wednesday, August 28, 2013, at 11:00 A.M., prevailing time, at which time it will be
publicly opened and read in the S. E. Dean Board Room of the Village Hall. Bids received
after this time will not be considered and will be returned unopened.
B. The bid shall be submitted on the exact form furnished. All blank spaces for bid price, unit
cost and alternates must be filled in --in ink --in both words and figures (as stipulated). In case
of any discrepancy in the amount proposed, the prices expressed in written words shall
govern.
C. A complete bid package must be submitted, including the following items:
1. Bid.
2. Bid Bond, or other Bid Security as required.
3. References
4. Statement of Bidder's Qualifications.
5. Bid Certification.
6. Contract (Signed)
D. The Contract Bond (Performance and Payment) is provided as information, and will be
completed by the successful bidder only upon acceptance of the bid by the Village. The
surety company issuing the Contract Bond must be listed and approved by the U.S.
Department of the Treasury. Letters of Credit will not be accepted in place of the Contract
Bond.
E. The bid shall be submitted in an opaque sealed envelope on or before the time stated and
shall bear the name of the individual, firm, or corporation submitting the Bid and the Bid
Name - "2013 Safety Pathway Specialty Paving Project'
F. Bidders may attach separate sheets to the bid for the purpose of explanation, exception,
alternate bid and to cover unit prices, if needed.
G. Bidders may withdraw their bid either personally or by written request at any time before the
hour set for the bid opening, and may resubmit it. No bid may be withdrawn or modified after
the bid opening except where the award of contract has been delayed for a period of more
than ninety (90) days.
H. In submitting this bid, the bidder further declares that the only person or party interested in
the proposal as principals are those named herein; and that the bid is made without collusion
with any other person, firm or corporation.
I. The bidder further declares that he has carefully examined this entire Bid Package, and he
has familiarized himself with all of the local conditions affecting the contract and the detailed
requirements of this work and understands that in making the bid he waives all rights to
plead a misunderstanding regarding same.
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J. The bidder further understands and agrees that if his bid is accepted, he is to furnish and
provide all necessary machinery, tools, apparatus, and other means to do all of the work and
to furnish all of the materials specified in the contract, except such materials as are to be
furnished by the owner (Village), in the manner and at the time therein prescribed, and in
accordance with the requirements therein set forth.
K. The bidder further agrees that if the Village decides to extend or shorten the work, or
otherwise alters it by extras or deductions, including elimination of one or more of the items,
as provided in the specifications; he will perform the work as altered, increased or
decreased.
L. The bidder further agrees that the Village representative may at any time during the progress
of the work covered by this Contract, order other work or materials incidental thereto and that
all such work and materials as do not appear in the bid or contract as a specific item covered
by a lump sum price, and which are not included under the bid price for other items in the
Contract, shall be performed as extra work.
M. The bidder further agrees to execute all documents within this Bid Package, obtain a
Certificate of Insurance for this work and present all of these documents within fifteen (15)
days after receipt of the Notice of Award to the Village.
N. The bidder further agrees that the Village representative may at any time during the progress
of the work covered by this Contract, order other work or materials incidental thereto and that
all such work and materials as do not appear in the bid or contract as a specific item covered
by a lump sum price, and which are not included under the bid price for other items in the
Contract, shall be performed as extra work, and compensation shall be as set forth in the
specifications.
O. The bidder further agrees that he and his surety will execute and present within fifteen (15)
days after the receipt of the Notice of Award and the Contract, a Contract bond satisfactory
to and in the form prescribed by the Village, in the penal amount of 100% of the Contract
amount, guaranteeing the faithful performance of the work and payment for labor, materials.
apparatus, fixtures, machinerv, and subcontractors in accordance with the terms of the
Contract.
P. The bidder further agrees to begin work not later than ten (10) days after receipt of the Notice
to Proceed, unless otherwise provided, and to execute the work in such a manner and with
sufficient materials, equipment and labor as will insure its completion within the time limit
specified within the bid, it being understood and agreed that the completion within the time
limit is an essential part of the contract.
Q. By submitting a bid, the bidder understands and agrees that, if his bid is accepted, and he
fails to enter into a contract forthwith, he shall be liable to the Village for any damages the
Village may thereby suffer.
R. No bid will be considered unless the party offering it shall furnish evidence satisfactory to the
Village that he has necessary facilities, ability and pecuniary resources to fulfill the conditions
of the Contract.
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S. If any person contemplating submitting a bid for the proposed contract is in doubt as to the
true meaning of any part of the plans, specifications or other proposed contract documents,
he may submit to the Village Engineer a written request for an interpretation thereof. The
person submitting the request will be responsible for its prompt delivery. Any interpretation
of the documents will be made only by addendum duly issued by the Village, and a copy of
such addendum will be delivered to each person receiving a set of such documents. The
Village will not be responsible for any other explanation or interpretation of the Bid Package.
5. SUBSTITUTIONS:
A. Certain materials and equipment are specified by a manufacturer or trade name to establish
standards of quality and performance and not for the purpose of limiting competition.
Bidders are invited to submit bids not only on named items but also on items which they
propose for substitution of named items. Products of other manufacturers may be
substituted, if, in the opinion of the Village, they are equal to those specified in quality,
performance, design and suitability for intended use. Where two or more items are specified,
the selection among those specified is the bidder's option, or he may submit his bid on all
such items.
B. Bids shall be based on materials included in the specifications. Substitutions for the purpose
of evaluating bids will be considered only if proposed substitutions are set forth in the sealed
bid and will only be accepted prior to the award of the contract. The offer of substitutions
shall be an integral part of the bid, appearing immediately after all requested bids and before
the signature of the bidder.
C. Substitutions of materials other than those specified will not be considered in the base bid
price. However, other substitutions may be listed in the specified place in the Bid Form, with
the indication of the change in the base bid price for the total cost.
D. In addition to the requirements heretofore mentioned, in order for substitutions to qualify for
consideration, the following shall accompany each bid:
1. Each proposed substitution shall be itemized showing manufacturer name,
catalog number, quantity, unit cost and total cost. The bidder shall prepare
the necessary forms to list his substitutions in the manner outlined.
2. Each bid offering substitutions shall be accompanied by descriptive
literature, catalog data, complete technical specifications and reports
of all pertinent tests concerning the bidder's proposed substitutions
6. BASIS OF AWARD:
The Village of Oak Brook reserves the right to reject any or all bids and to waive any informality or
technical error and to accept any bid deemed most favorable to the interests of the Village of Oak
Brook. In addition to price, the Village will consider:
Page 4
A. Ability, capacity and skill to fulfill the contract as specified.
B. Ability to supply the commodities, provide the services or complete the construction
promptly, or within the time specified, without delay or interference.
C. Character, integrity, reputation, judgment, experience and efficiency.
D. Quality of performance on previous contracts.
E. Previous and existing compliance with laws and ordinances relating to the contract.
F. Sufficiency of financial resources.
G. Quality, availability and adaptability of the commodities, services or construction, in
relation to the Village's requirements.
H. Ability to provide future maintenance and service under the contract.
I. Number and scope of conditions attached to the bid/proposal.
J. Record of payments for taxes, licenses or other monies due the Village
7. CONDITIONS:
The Village is exempt from Federal excise tax (#36-600-9534) and the Illinois Retailer's
Occupation Tax (#E9997-4381-06). This bid cannot include any amounts of money for these
taxes.
8. GUARANTEE:
Contractor (successful bidder) will guarantee all work for a period of one (1) year against faulty
material and/or workmanship. Consequently, the contractor's Contract Bond will extend to one (1)
year past the date of final acceptance of the entire work by the President and Board of Trustees of
the Village. If any defect appears within the one (1) year guarantee period, the contractor will
repair any and all such defects solely at his cost and at no cost to the Village.
9. PAYMENT:
The Village of Oak Brook authorizes the payment of invoices on the second and fourth Tuesday of
the month. For consideration on one of these dates, payment request must be received no later
than fourteen (14) days prior to the second or fourth Tuesday of the month.
10. INDEMNIFICATION:
The Contractor shall protect, indemnify, save, defend and hold forever harmless the Village and/or
its officers, officials, employees, volunteers and agents from and against all liabilities, obligations,
claims, damages, penalties, causes of action, costs and expenses, including without limitation
court costs, insurance deductibles and attorney's fees and expenses, which the Village and/or its
officers, officials, employees, volunteers and agents may incur, suffer or sustain, or for which the
Page 5
Village and/or its officers, employees and agents may become obligated by reason for any
accident, injury to or death of persons or loss of or damage to property, or civil and/or constitutional
infringement of rights (specifically including violations of the Federal Civil Right Statutes), arising
indirectly or directly in connection with or under, or as a result of, this or any Agreement by virtue of
any act or omission of any of the Contractor's officers, employees, subcontractors, and/or agents,
provided that the Contractor shall not be liable for claims, obligations, damages, penalties, causes
of action, costs and expenses arising solely by any act or omission of the Village's officers,
officials, employees, volunteers and/or agents.
The contractor shall hold the Village harmless for any and all claims for labor, material, apparatus,
equipment, fixtures or machinery furnished to the contractor for the purpose of performing the work
under the contract; and the payment of all direct and indirect damages to any person, firm,
company or corporation suffered or sustained on account of the performance of such work during
the time the contract is in force.
11. INSURANCE:
Certificates of Insurance shall be presented to the Village within fifteen (15) days after the receipt
by the contractor of the Notice of Award and the unexecuted contract, it being understood and
agreed that the Village will not approve and execute the contract until acceptable insurance
certificates are received and approved by the Village.
Each contractor performing any work pursuant to a contract with the Village of Oak Brook and
each permittee working under a permit as required pursuant to the provisions of Title 1 of Chapter
8 of the Code of Ordinances of the Village of Oak Brook (hereinafter referred to as "Insured") shall
be required to carry such insurance as specified herein. Such contractor and permittee shall
procure and maintain for the duration of the contract or permit insurance against claims for injuries
to persons or damages to property which may arise from or in connection with the performance of
the work under the contract or permit, either by the contractor, permittee, or their agents,
representatives, employees or subcontractors.
A contractor or permittee shall maintain insurance with limits no less than:
A. General Liability - $2,000,000 combined single limit per occurrence for bodily injury, personal
injury and property damage, provided that when the estimated cost of the work in question
does not exceed $5,000, the required limit shall be $500,000;
B. Automobile Liability (if applicable) - $1,000,000 combined single limit per accident for bodily
injury and property damage;
C. Worker's Compensation and Employer's Liability - Worker's Compensation limits as required
by the Labor Code of the State of Illinois and Employer's Liability limits of $1,000,000 per
accident.
Any deductibles or self-insured retention must be declared to and approved by the Village. At the
option of the Village, either the insurer shall reduce or eliminate such deductible or self-insured
retention as respects the Village, its officers, officials, employees and volunteers; or the Insured
shall procure a bond guaranteeing payment of losses and related investigations, claim
administration and defense expenses to the extent of such deductible or self-insured retention.
The policies shall contain, or be endorsed to contain, the following provisions:
D. General Liability and Automobile Liability Coverage -
(1) The Village, its officers, officials, employees and volunteers are to be covered as
additional insureds as respects: liability arising out of activities performed by or on
behalf of the Insured; premises owned, occupied or used by the Insured. The
coverage shall contain no special limitations on the scope of protection afforded to the
Village, its officers, officials, employees, volunteers, or agents.
(2) The Insured's insurance coverage shall be primary insurance as respects the Village,
its officers, officials, employees, volunteers and agents. Any insurance or self-
insurance maintained by the Village, its officers, officials, employees, volunteers or
agents shall be in excess of the Insured's insurance and shall not contribute with it.
(3) Any failure to comply with reporting provisions of the policies shall not affect coverage
provided to the Village, its officers, officials, employees, volunteers or agents.
(4) The Insured's insurance shall apply separately to each covered party against whom
claim is made or suit is brought except with respect to the limits of the insurer's liability.
E. Worker's Compensation and Employer's Liability Coverage
The policy shall waive all rights of subrogation against the Village, its officers, officials,
employees, volunteers and agents for losses arising from work performed by the
insured for the Village.
Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided,
canceled by either party, reduced in coverage or in limits except after thirty (30) days prior written
notice by certified mail has been given to the Village. Each insurance policy shall name the
Village, its officers, officials and employees, volunteers and agents as additional Insureds.
Insurance is to be placed with insurers with a Best's rating of no less than A: VII.
Each Insured shall furnish the Village with certificates of insurance and with original
endorsements effecting coverage required by this provision. The certificate and endorsements
for each insurance policy are to be signed by a person authorized by that insurer to bind
coverage on its behalf. The certificates and endorsements are to be on forms approved by the
Village and shall be subject to approval by the Village Attorney before work commences. The
Village reserves the right to require complete, certified copies of all required insurance policies, at
any time.
Each insured shall include all subcontractors as insureds under its policies or shall furnish
separate certificates and endorsements for each subcontractor. All coverages for subcontractors
shall be subject to all of the requirements stated herein.
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12. SAFETY:
The contractor and any subcontractors shall comply with all the provisions of the Federal
Occupational Safety and Health Act of 1970 (84 Stat. 1590), as amended.
13. EQUAL OPPORTUNITY:
The Contractor will not discriminate against any employee or applicant for employment because
of race, color, religion, sex, ancestry, national origin, place of birth, age or handicap unrelated to
bona fide occupational qualifications.
14. PREVAILING RATE OF WAGES:
All wages paid by the Contractor and each subcontractor shall be in compliance with The
Prevailing Wage Act (820 ILCS 130), as amended, except where a prevailing wage violates a
federal law, order, or ruling, the rate conforming to the federal law, order, or ruling shall govern.
The Contractor shall be responsible to notify each subcontractor of the wage rates set forth in
this contract and any revisions thereto. If the Department of Labor revises the wage rates, the
revised rate as provided by the public body shall apply to this contract and the Contractor will
not be allowed additional compensation on account of said revisions.
Contractor will comply with the Illinois prevailing wage law, as amended from time to time. Not
less than the prevailing rate of wages as found by Owner or the Illinois Department of Labor shall
be paid to all laborers, workers and mechanics performing work under the Contract. If the
Department of Labor revises the prevailing rate of wages to be paid laborers, workers or
mechanics under the Contract, Owner will notify Contractor and each Subcontractor of the
change in the prevailing rate of wages; provided, however, regardless of whether Owner gives
such notice, the revised prevailing rate of wages shall apply to the Contract and Contractor shall
have the sole responsibility and duty to pay, and ensure that all Subcontractors pay, the revised
prevailing rate of wages to each person to whom a revised rate is applicable. Revision of the
prevailing wages shall not result in an increase in the Contract sum or other cost to Owner.
Contractor shall indemnify, defend and hold Owner harmless from any loss, including but not
limited to Owner's attorneys fees, resulting from Contractor's failure to comply with this prevailing
wage clause. All bonds applicable to the Contract shall include a provision as will guarantee the
faithful performance of the obligation to pay the prevailing rate of wages.
The Contractor and each subcontractor shall make and keep, for a period of not less than 3
years, records of all laborers, mechanics, and other workers employed by them on the project;
the records shall include each worker's name, address, telephone number when available,
social security number, classification or classifications, the hourly wages paid in each period,
the number of hours worked each day, and the starting and ending times of work each day.
The Contractor and each subcontractor shall submit monthly, in person, by mail, or
electronically a certified payroll to the public body in charge of the project. The certified payroll
shall consist of a complete copy of the records. The certified payroll shall be accompanied by a
statement signed by the contractor or subcontractor which states that:
(i) such records are true and accurate;
(ii) the hourly rate paid to each worker is not less than the general prevailing rate of hourly
wages required; and
(iii) the contractor or subcontractor is aware that filing a certified payroll that he or she
knows to be false is a Class B misdemeanor.
Upon 2 business days' notice, the contractor and each subcontractor shall make available for
inspection the records to the public body in charge of the project, its officers and agents, and to
the Director of Labor and his deputies and agents at all reasonable hours at a location within
this State. The Contractor and each subcontractor shall permit his/her employees to be
interviewed on the job, during working hours, by compliance investigators of the Department or
the Department of Labor.
15. EMPLOYMENT OF ILLINOIS WORKERS DURING PERIODS OF EXCESSIVE
UNEMPLOYMENT:
The Contractor shall comply with all Illinois statutes pertaining to the selection of labor.
Whenever there is a period of excessive unemployment in Illinois, which is defined herein as any
month immediately following 2 consecutive calendar months during which the level of
unemployment in the State of Illinois has exceeded 5 percent as measured by the United States
Bureau of Labor Statistics in its monthly publication of employment and unemployment figures,
the Contractor shall employ only Illinois laborers. "Illinois laborer" means any person who has
resided in Illinois for at least 30 days and intends to become or remain an Illinois resident.
Other laborers may be used when Illinois laborers as defined herein are not available, or are
incapable of performing the particular type of work involved, if so certified by the Contractor and
approved by the Municipality. The Contractor may place no more than 3 of his regularly
employed non-resident executive and technical experts, who do not qualify as Illinois laborers, to
do work encompassed by this Contract during a period of excessive unemployment.
This provision applies to all labor, whether skilled, semi -skilled or unskilled, whether manual or
non -manual.
16. COPIES OF DOCUMENTS
The number of copies of Contract and Bond required to be executed is as follows:
a) Two (2) original counterparts of the Contract documents will be required
to be executed.
17. EXECUTION OF DOCUMENTS
The Contractor, in signing his Bid on the whole or on any portion of the work, shall conform to the
following requirements:
A Bid signed by an individual other than the individual represented in the Bid documents shall
have attached thereto a power of attorney evidencing authority to sign the Bid in the name of the
person for whom it is signed.
Page 9
A bid signed for a partnership shall be signed by all of the partners or by an attorney-in-fact. If
signed by an attorney-in-fact, there shall be attached to the Bid a power of attorney evidencing
authority to sign the bid, executed by the partners.
A bid signed for a corporation, shall have the correct corporate name thereof and the signature of
the President or other authorized officer of the corporation manually written below the corporate
name.
If such Bid is manually signed by an official other than the President of the Corporation, a certified
copy of a resolution of the board of directors evidencing the authority of such official to sign the
Bid should be attached to it. Such Bid shall also bear the attesting signature of the Secretary of
the corporation and the impression of the corporate seal.
The Contract shall be deemed as have been awarded when formal notice of award shall have
been duly served upon the intended awardee.
18. NON -DISCRIMINATING:
The Vendor, its employees and subcontractors, agrees not to commit unlawful discrimination and
agrees to comply with applicable provisions of the Illinois Human Rights Act, the U.S. Civil Rights
Act and Section 504 of the Federal Rehabilitation Act, and rules applicable to each.
19. INDEPENDENT CONTRACTOR:
There is no employee/employer relationship between the CONTRACTOR and the VILLAGE.
CONTRACTOR is an independent contractor and not the VILLAGE'S employee for all
purposes, including, but not limited to, the application of the Fair Labors Standards Act
minimum wage and overtime payments, Federal Insurance Contribution Act, the Social
Security Act, the Federal Unemployment Tax Act, the Worker's Compensation Act (820 ILCS
305/1, et seq.). The VILLAGE will not (i) provide any form of insurance coverage, including but
not limited to health, worker's compensation, professional liability insurance, or other employee
benefits, or (ii) deduct any taxes or related items from the monies paid to CONTRACTOR. The
performance of the services described herein shall not be construed as creating any joint
employment relationship between the CONTRACTOR and the VILLAGE, and the VILLAGE is
not and will not be liable for any obligations incurred by the CONTRACTOR, including but not
limited to unpaid minimum wages and/or overtime premiums, nor does there exist an agency
relationship or partnership between the VILLAGE and the CONTRACTOR.
20. ASSIGNMENT
Neither the VILLAGE nor the CONTRACTOR shall assign or transfer any rights or obligations
under this Agreement without the prior written consent of the other party, which consent shall
not be unreasonably withheld.
21. GOVERNING LAW
This Agreement shall be governed by the laws of the State of Illinois as to interpretation,
performance and enforcement. The forum for resolving any disputes concerning the parties'
Page 10
respective performance or failure to perform under this Agreement shall be the Circuit Court for
the Eighteenth Judicial Circuit, DuPage County, Illinois.
Page 11
Section D Specifications
Safety Pathway Specialty Paving Project
DESCRIPTION OF IMPROVEMENTS
The improvements consist of three (3) project areas described as the 2013 Safety Pathway
Specialty Paving Project. The project areas and proposed improvements are as follows:
Area 1: 31st Street (Midwest Road west to 2803 31st Street)
The 8' wide bicycle/pedestrian path on the south side of 31st Street is to be paved it will be
primed and have a 2" hot -mix asphalt surface course applied. The approximate length of
paved area is 3570'. All disturbed areas will be restored.
Note: Hedges growing over the path will preclude the use of normal paving equipment.
Contractor is highly encouraged to inspect the site to ascertain what type of specialty
paving equipment is required.
Area 2: 31st Street (Midwest Road to 480 feet east of Midwest Road):
The 5' wide bicycle/pedestrian path on the south side of 31st Street is to be paved it will be
primed and have a 2" hot -mix asphalt surface course applied. The approximate length of
paved area is 480'. All disturbed areas will be restored.
Note: Retaining walls adjacent to the path will preclude the use of normal paving
equipment. Contractor is highly encouraged to inspect the site to ascertain what type
of specialty paving equipment is required.
Area 3 : 22nd Street (500 feet in front of 1111 22"d Street)
The 5' wide bicycle/pedestrian path on the south side of 22nnd Street in front of 1111 22nd
Street is to be paved. It will be primed and have a 2" hot -mix asphalt surface course applied.
The approximate length of paved area is 500'. All disturbed areas will be restored.
Note: Curves in the path and the presence of landscaping will preclude the use of
normal paving equipment. Contractor is highly encouraged to inspect the site to
ascertain what type of specialty paving equipment is required.
GENERAL SPECIFICATIONS
While cold joints should be minimized, those installed should be butt joints. Manholes will be
raised with 2" risers. Turf area restoration shall consist of topsoil seed, starter fertilizer, and
excelsior blanket. Contractor is responsible for watering, as required, for two weeks after
planting.
Page 1
Section E General Conditions
1. Contractor shall have five (5) years of experience which is comparable in type and scope to this
project.
2. Work hours are 7:00 a.m. to 5:00 p.m. Monday through Friday. Any deviation is subject to the
approval of the Village representative.
3. The project will be done on consecutive work days until completed, delays only to inclement
weather.
4. Contractor is required to obtain all necessary permits from the Village of Oak Brook, and schedule
required inspections through Community Development.
5. The Contractor shall provide the Engineer the name and telephone number of an individual in his
direct employ who will be available twenty-four (24) hours a day, seven (7) days a week, to
receive notification of any deficiencies regarding traffic control and protection and shall dispatch
men, materials and equipment to correct any such deficiencies. The contractor shall respond to
any call from the Village concerning any request for improving or correcting traffic control devices
and begin making the requested repairs within two (2) hours from the time of notification.
6. The contractor must submit with the bid proposal five (5) references, names and phone numbers
of similar projects completed within the last two (2) years.
7. The contractor must submit all manufacturers' literature on all materials that will be used on this
project, including M.S.D.S. (Material Safety Data Sheets) prior to any work beginning.
8. A storage location for supplies, ladders and scaffolding shall be mutually agreed upon between
the Village and the contractor before any material is stored on site. Deliver material with
manufacturers labels intact and legible, store material on raised platforms and cover material with
protective covering.
9. Before work is started, deliver to the job site sufficient material to complete the project.
10. If a dumpster is required, the location of the dumpster placement shall be mutually agreed upon
between the Village and the contractor.
11.All ladders and scaffolding shall be maintained during the course of this project and shall be
secured at the end of each workday.
12. Provide barricades to ensure that falling debris will not injure anyone, and to prevent public access
to the work area at all times. Yellow "CAUTION" tape will be placed below the immediate work
areas of laborers and scaffolds to warn the public of men working overhead.
13.At all times the work and storage areas shall be kept in a clean, orderly, and a picked up manner,
to prevent debris from blowing. Clean adjoining streets and immediate vicinity at the end of each
work day. Sidewalks, windowsills, roofs and other work areas will be broom swept to remove all
debris. Daily material and debris not placed into dumpster will be removed from the site.
Page 1
14. Upon completion of the project the work area shall be cleaned. All debris and remaining material
and supplies shall be removed from the jobsite, including the dumpster within 72 hours of
completion.
15. Upon completion the Contractor shall supply a one year guarantee covering material and
workmanship; contractor shall submit sample warranty with bid. Consequently, the contractor's
Contract Bond will extend to one (1) year past the date of final acceptance of the entire work by the
President and Board of Trustees of the Village. If any defect appears within the one (1) year
guarantee period, the contractor will repair any and all such defects solely at his cost and at no cost
to the Village.
Page 2
Section F Statement of Contractor's Qualifications
All questions must be answered and the data given must be clear and comprehensive.
This statement must be notarized. If necessary, questions may be answered on separate
attached sheets. The Contractor may submit any additional information he or she desires.
1. Name of Contractor: Ingstrup Paving, Inc.
2. Permanent main office address: 201 E. Hill Street, Villa Park, IL 60181
4/1/1974
3. When organized:
4. If a corporation, where incorporated: Illinois
5. How many years have you been engaged in the contracting business under your
present firm or trade name: Since 1974
6. Contracts on hand: (Schedule these, showing amount of each contract and the
appropriate anticipated dates of completion)
Attached
7. General character of work performed by your company:
asphalt paving and striping
8. Have you ever defaulted on a contract: no
9. List, on an attached sheet, the more important projects recently completed by your
company, stating the approximate cost for each, and the month and year
completed. Include a contact person and phone # for each.
10. List your major equipment available for this contract
11. Experience in work similar in importance to this project
12. Background and experience of the principal members of your organization,
including the officers.
Attachen
13.= Credit available: Attached
14., Bank reference: Attached
Page 1
15. Will you, upon request, fill out a detailed financial statement and furnish any other
information that may be required by the Village of Oak Brook: r/ 2 -
16. The undersigned hereby authorizes and requests any person, firm, or corporation
to furnish any information requested by the Village of Oak Brook in verification of
the recitals comprising this Statement of Contractor's Qualifications.
DATED at tlrlle. �tRK
STATE OF ILLINOIS )
) SS.
COUNTY OF IR .e, )
Illinois this 40-q day of 1942"-f 12013,
By; F tl �S/?c�j �122sr DG�f`
Title
be.
E 1�s�Ru P Aemg duly sworn deposes and says thahe is the
eSPD� of 1, (�- and that the answers to the foregoing
questions and allss a ments therein contained are true and correct.
SUBSCRIBED and sworn to before me this .ZDV day of aQcJcgeGcf
2013.
o
=PUBLICSTATE
AL
LAND otary u Ic
_ST
OF ILLINOISES:110113
Page 2
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August 20, 2013
Ingstrup Paving, Inc.
201 E. Hill Street
Villa Park, 11 60181
(630) 279-9224
Fax (630) 279-9252
Contractor's Qualification Statement
Key Personnel
Name Experience
Eleanor Ingstrup 35 year in operations of office
management of properties
Bruce F. Ingstrup 51 years in Carpentry, Painting field.
Superintendent, General Contractor
Joseph Ingstrup B.S. Degree Elmhurst College,
15 years general construction
Present Commitments
President, office operations and
Property Management
Vice -President, CEO of daily
operations
Secretary/Treasurer, Head
Estimator, daily operations
Bruce Ingstrup 11 years general construction Equipment Operator
X13
Ingstrup Paving, Inc.
201 E. Hill Street
Villa Park, It 60181
(630) 279-9224
Fax (630) 279-9252
Trade References:
K -Five Construction
13769 Main Street
Lemont, IL 60439
Allied Asphalt Paving
1100 Brandt Drive
Elgin, IL 60120
Orange Crush LLC
321 Center Street
Hillside, IL 60162
Du -Kane Asphalt Corporation
P.O. Box 1120
Addison, IL 60181
;�"
Ingstrup Paving, Inc.
201 E. Hill Street
� � Villa Park I1 60181
(630) 279-9224
Fax (630) 279-9252
Bank References
Inland Bank
Chuck Thomas
520 Crescent Blvd
Glen Ellyn, IL 60137
630-858-5555
West Suburban Bank
Edwin Stephens
335 N. Eola Rd.
Aurora, IL 60504
630-652-2890
Section G references
Bidder shall supply the following information listing at least five customers for which the
bidder has supplied a similar type of commodities, service, or construction.
1. Company Name: R. A. Mancini Coporation
Address: 481 Scotland Ave, Lakemoor, IL 60051
Phone #: 815-344-8597
Contact: Bob Gatto
2. Company Name: Brandywine Townhome Association
Address: 15130 Ardmore Ave, Villa Park, IL 60181
Phone #: 630-627-4157
Contact: Phil Bilbro
3. Company Name: Earthwerk Land Development
Address: 1240 Lyon Road, Batavia, IL 60510
Phone #: 630-482-2341
Contact: Lora DAvies
4. Company Name: Rothbart Construction Realty
Address: 1945 Techny Road, Unit 6, Northbrook, IL 60062
Phone #: 847-291-7780
Contact: Mike Rothbart
Gerardi Sewer and Water
5. Company Name:
Address: 4520 N. Osage Ave., Norridge, IL 60706
708-453-4715
Phone #:
Contact: Sim Gerardi
Paqe 1
Section H Bid Certification
The undersigned, being first duly sworn an oath, deposes and states that he has the
authority to make this certification on behalf of the bidder for the construction, product,
commodity, or service briefly described as follows:
"Safety Pathway Specialty Paving Project"
(A) The undersigned certifies that, pursuant to Chapter 720, Section 5/33E of the
Illinois Compiled Statutes, 1993, the bidder is not barred from bidding on this
contract as a result of a conviction for the violation of State of Illinois laws
prohibiting bid -rigging or bid -rotating.
(B) The undersigned states under oath that, pursuant to Chapter 65, Section 5/11-42.1-
1 of the Illinois Compiled Statutes, 1993, the bidder is not delinquent in the payment
of any tax administered by the Illinois Department of Revenue.
(C) The undersigned certifies that, pursuant to Chapter 775, Section 5/2-105. of the
Illinois Compiled Statutes, 1993, the bidder has a written sexual harassment policy
in place including the following information:
1. An acknowledgment of the illegality of sexual harassment.
2. The definition of sexual harassment under State law.
3. A description of sexual harassment, utilizing examples.
4. The contractor's internal complaint process including penalties.
5. The legal recourse, investigative and complaint process available
through the Illinois Department of Human Rights and the Human
Rights Commission.
6. Directions on how to contact the Department or the Commission.
This business firm is: (check one)
XX Corporation Partnership Individual
Firm Name: Ingstrup Paving, Inc.
Address: 201 E. Hill Street
City, State 71P
Signature:
Villa Park. IL 60191
Name Printed: EleanorRose Ingstrup
President
Title:
Telephone: 630-279-9224 Date: e/a6l1
Paqe 1
ATTEST:
-SEAL-
SUBSCRIBED AND SWORN TO
before me this o?o"°da
y QFFICIAL SEAL
of CSC vat .2013. PATRICIA WIGELAND
LNQTARY PUBLIC - STATE OF ILLINOISY COMMISSION EXPIRES:1125113
Notary Public 77
Paqe 2
Section I Contract
Safety Pathway Specialty Paving Project
THIS AGREEMENT, made and concluded this I day of 2013,
between the Village of Oak Brook, a municipal corporation, acting�ough
its President and Board of Trustees, known as VILLAGE, and Ingstrup Paving, Inc.
his executors, administrators, successors or assigns, known as CONTRACTOR.
2. WITNESSETH: That for and in consideration of the payments and agreements
mentioned in the Bid hereto attached, to be made and performed by the VILLAGE,
and according to the terms expressed in the Bond (if applicable) referring to these
presents, the CONTRACTOR agrees, at their own proper cost and expense, to do
all work, furnish all materials and all labor necessary to complete the work in
accordance with the plans and specifications hereinafter described, and in full
compliance with all of the terms of this Contract.
3. And it is also understood and age d hat the e ire Bid Package hereto attached,
approved by the VILLAGE this J_�
day of- __ _,%2013, are all essential
documents of this contract and are a part hereof.
4. IN WITNESS WHEREOF, the said parties have executed these presents on the
above mentioned date.
ATTEST:
I
Village Cler
ATTEST:
Z
Ingstrup Paving, Inc.
Corporate Name
By
eC/ 2 Ohtra CtOr President
Paqe 1
SEXUAL HARASSMENT CERTIFICATE
Ingstrup Paving, Inc. hereinafter referred to as "Contractor"
having submitted a bid/proposal for to the Village of
Oak Brook, DuPage/Cook Counties, Illinois, ereby certi les that said to
has a
written sexual harassment policy in place in full compliance with 775 ILCS 5/2-105(A)(4)
including the following information:
1. An acknowledgment of the illegality of sexual harassment.
2. The definition of sexual harassment under State law.
3. A description of sexual harassment, utilizing examples.
4. The contractor's internal complaint process including penalties.
5. The legal recourse, investigative and complaint process available through the Illinois
Department of Human Rights and the Human Rights Commission.
6. Directions on how to contact the Department or the Commission.
7. An acknowledgment of protection of a complaint against retaliation as provided in
Section 6-101 of the Human Rights Act.
Each contractor must provide a copy of such written policy to the Illinois Department of
Human Rights upon request.
By
A'�thorized Agent of Contractor
Secretary/Treasurer
Subscribed and sw2m to
before me this W0 day
of /�iaQysf 2013.
o ary ublic
OFFICIAL SEAL
PATRICIA WIGELAND
NOTARY PUBLIC • STATE OF ILLJ OIS
MY COMMISSION EXPIRES:11 A3
'k p
�._1
Paqe 3
CONTRACTOR'S CERTIFICATIONS
(CONTRACT EXECUTION)
Ingstrup Paving, Inc. , having executed a contract for Pathway Specialty Paat3ft
the VILLAGE, hereby certifies that said contractor is not barred from executing said
contract as a result of a violation of either Section 5/33E-3 or 5/33E-4 of Chapter 720 of
the Illinois Compiled Statutes.
(DRUG-FREE WORKPLACE)
Contractor deposes, states and certifies it will provide a drug free workplace by complying
with Section 3 of the Illinois Drug Free Workplace Act, being 30 ILCS 580/3,
Attest/Witness:
By:
Title: Sec/Treasurer
Subscribed and
before me this _
of
�1 to
day
20 i3.
[OFFICIAL SE.' L
PA7FICIA WIGELgND
NMOYTARY PUBLIC - STATE OF ILLINOIS
COMMISSION EXPIRES:11/251
Paqe 4
Contractor
By:
o Contractor's xe uting
EleanorRose Ingst®ff(cer
Title: President
Title of Contractor's Executing
Officer
My Commission Expires: 1 a,SI,3
-SEAL-
PREVAILING WAGE AFFIDAVIT
1, EleanorRose Ingstrup (name of signatory), on oath hereby state
and certify that Ingstrup Paving, Inc. (name of Contractor), pursuant to a
Contract dated , 2013, with the Village of Oak Brook for the
Pathway specialty Paving Project, has complied and will comply with all laws,
including those relating to the employment of labor, the payment of the current general
prevailing rate of hourly wages for each craft or type of worker or mechanic needed to
execute the Contract or perform such work, and also the current general prevailing rate
for legal holiday and overtime work, as ascertained by the Illinois Department of Labor
for DuPage County, Illinois, and those prevailing rates are paid and shall be paid for
each craft or type of worker or mechanic needed to execute the aforesaid Contract or to
perform such work. Tngstrup Paying, Inc. (name of Contractor) has also
complied and will comply with all record keeping requirements established in the
Prevailing Wage Act (820 ILCS 130/0.01, et seq.
CONTRACTOR:
By:
EleanorRose Ingstrup
Title: President
SUBSCRIBEDAND SWORN TO
NOT
2013
OFFICIAL SEAL
PATRICIA WIGELAND
NOTARY PUBLIC - STATE OF ILLINOIS
MY COMMISSION EXPIRES:11l25113
Paqe 5
CERTIFICATION OF PAYROLL RECORDS
EleanorRose Ingstrup(name of person executing this certificate), do hereby
certify that I am the duly qualified and acting President (title) for
Ingstrup Paving, Inc. , (name of contractor) and, as such, am authorized to certify
payroll records as true and accurate for such company in accordance with the
requirements of Section 5 of the Prevailing Wage Act (820 ILCS 130/5) (the "Act").
I do hereby further certify that the following document is a true and accurate copy
of the records of all laborers, mechanics, and other workers employed by
Ingstrup Paving, (4g?-ne of contractor) on the Path Paving Project (the "Project")
for the Village of Oak Brook (the "Village"). including each such worker's name, address,
telephone number, social security number, classification or classifications; and the
hourly wages paid in each pay period, hours worked each day, and the starting and
ending times of work each day for each such worker on such Project.
I do hereby further certify that the hourly rate paid to each worker is not less than
the general prevailing rate of hourly wages required by the Act, and that
Ingstrup Paving, Inc. (name of contractor), and I on behalf of such
contractor, are fully aware that filing a certified payroll that we know to be false is a
Class B misdemeanor. I further certify that upon two (2) business days' notice, if
requested, we and any subcontractor hired by us shall make available for inspection the
records required in the Act to the District, its officers and agents, and to the Director of
Labor, his deputies and agents, at reasonable hours at a location within the State of
Illinois.
Date: 2013
Ingstrup Paving, Inc.
(Name of Contractor
IIID_
(Slg re
EleanorRose Ingstrup
(Printed Name)
President
(Title)
Subscribed and s�%,jX(orn to before me
this .1v'-4davof.2
MCI'"'
PATRICIA WIGELAND
NOTARY PUBLIC- STATE OFILLINOIS
MY COMMISSION EXPIRES:11/25/13 I page 6
Section J Contract Bond
Safety Pathway Specialty Paving Project
Bond #
Subject to Adjustment
Based on
Final Contract Price
We, as PRINCIPAL,
and as SURETY, are held
and firmly bound unto the Village of Oak Brook (hereafter referred to as "VILLAGE") in the
penal sum of Dollars ($ ), lawful
money of the United States, well and truly to be paid unto said VILLAGE, for the payment
of which we bind ourselves, our heirs, executors, administrators, successors, jointly to pay
to VILLAGE this sum under the conditions of this instrument.
WHEREAS THE CONDITION OF THE FOREGOING OBLIGATION IS SUCH that, the
said Principal has entered into a written contract with the Village acting through its
awarding authority for the above stated project, which contract is hereby referred to and
made a part hereof, as if written herein at length, and whereby the said Principal has
promised and agreed toep rform said work in accordance with the terms of said contract,
including, but not limited to the term requiring the payment at the prevailing rate of hourly
wages, and has promised to pay all sums of money due for any labor, materials,
apparatus, fixtures or machinery furnished to such Principal for the purpose of performing
such work and has further agreed to pay all direct and indirect damages to any person,
firm, company, or corporation suffered or sustained on account of the performance of such
work during the time thereof and until such work is completed and accepted, except as
modified by the Guarantee section of the Bid; and has further agreed that this bond shall
insure to the benefit of any person, firm, company or corporation, to whom any money may
be due from the Principal, subcontractor or otherwise, for any such labor, materials,
apparatus, fixtures or machinery so furnished and that suit may be maintained on such
bond by any such person, firm, company, or corporation, for the recovery of any such
money.
NOW, THEREFORE, if the said Principal shall well and truly perform said work in
accordance with the terms of said contract, and shall pay all sums of money due or to
become due for any labor, materials, apparatus, fixtures or machinery furnished to him for
the purpose of performing such work, and shall commence and complete the work within
the time prescribed in said contract, and shall pay and discharge all damages, direct and
indirect, that may be suffered or sustained on account of such work during the time of the
Paqe 7
performance thereof and until the said work shall have been accepted, and shall hold
VILLAGE harmless on account of any such damages and shall in all respects fully and
faithfully comply with all the provisions, conditions, and requirements of said contract, then
this obligation to be void; otherwise to remain in full force and effect.
IN TESTIMONY WHEREOF, the said PRINCIPAL and the said SURETY have caused this
instrument to be signed by their respective officers this day of , 2013.
A
PRINCIPAL
(Company Name) (Company Name)
(Signature)
(Title)
0
(Signature)
(Title)
(If PRINCIPAL is a joint venture of two or more contractors, the company names and
authorized signatures of each contractor must be affixed.)
SURETY
0
(Name of Surety) (Signature of Attorney in Fact)
State of Illinois )
) SS.
County of )
I, a Notary Public in and for said county, do hereby certify
that (names of individuals signing on
behalf of Principal and Surety) who are each personally known to me to be the same
persons whose names are subscribed to the foregoing instrument on behalf of
PRINCIPAL and SURETY, appeared before me this day in person and acknowledged
respectively, that they signed and delivered said instrument as their free and voluntary act
for the uses and purposes therein set forth.
Given under my hand and notarial seal this day of 2013.
My commission expires:
4
Notary Public
Paqe 9
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