2014 Engineering Srvs Water Main _201401231611474191ENGINEERING SERVICES AGREEMENT
VILLAGE OF OAK BROOK
2014 WATER MAIN PROJECT
THIS AGREEMENT, made and entered into this day of September, 2013, by and
between Thomas Engineering Group, LLC (hereinafter referred to as "ENGINEER") and the
Village of Oak Brook, a municipal corporation (hereinafter referred to as "VILLAGE") covers
certain professional engineering services in connection with the 2014 WATER MAIN
PROJECT, (hereinafter referred to as "PROJECT").
The VILLAGE wishes to retain ENGINEER for these certain professional engineering
services and ENGINEER is willing to perform such services for the compensation and in
accordance with the terms and conditions described in this Agreement.
NOW, THEREFORE, in consideration of the mutual benefits, covenants and agreements
contained within this Agreement, the parties agree as follows:
SCOPE OF SERVICES
ENGINEER agrees to perform engineering consulting services as defined in the Scope of
Services attached as Appendix I and made a part of this Agreement.
2. COMPENSATION AND PAYMENT
ENGINEER shall be paid by VILLAGE for all services stipulated within this Agreement
according to the Compensation Schedule attached as Appendix II and made a part of this
Agreement.
Payment to ENGINEER shall be made by VILLAGE upon receipt of ENGINEER'S
monthly invoice. The invoice shall consist of a summary of direct labor hours by
ENGINEER'S standard job classification times the respective factors as depicted in
Appendix II plus listing of reimbursable costs incurred with copies of appropriate
invoices. The invoice will state the phase of work for which it applies, if a multi -phase
scope is used (e.g., design, construction, etc.). If VILLAGE identifies an item in the
invoice which appears to be in error, VILLAGE may withhold the amount in question,
pay the balance of the invoiced amount, and provide ENGINEER with a statement
concerning the questioned item. Alternatively, VILLAGE may pay the invoiced amount
in full, provide ENGINEER with a statement of the questioned item, and an adjustment,
if appropriate, will be made in the next subsequent invoice submitted by ENGINEER.
Engineer will mark "Invoice number and final" on the invoice which closes
out this contract or a phase of the contract.
Page 1
If VILLAGE fails to make any payment due ENGINEER for services and expenses,
including amounts wrongly withheld, within thirty (30) days after submittal of
ENGINEER'S billing thereof, the amounts due ENGINEER shall include a charge at the
rate of one percent (1.0) per month from such thirtieth (30th) day; and, in addition, the
ENGINEER may, after giving seven (7) days written notice to VILLAGE, suspend
services under this Agreement until it has been paid in full the amounts due it for services
and expenses. During the period of any such suspension, the parties shall have the same
rights and obligations as are provided by Subsection 5(e) of this Agreement.
3. TIME SCHEDULE
The services required by this Agreement shall be completed in accordance with the Time
Schedule attached as Appendix III and made a part of this Agreement. It is recognized by
the parties that the Time Schedule may be contingent upon factors beyond the control of
either party. Both parties will take all reasonable steps to adhere to the Time Schedule.
4. TERM OF AGREEMENT
Unless extended by amendment, this Agreement shall terminate at the time of receipt of
final payment by the ENGINEER, provided that all warranties and representations and
the insurance requirements provided in Section 5.v. of this Agreement shall survive said
final payment.
5. GENERAL TERMS AND CONDITIONS
a. Modification
The nature and the scope of services specified in this Agreement may only be
modified by written amendment to this Agreement approved by both parties.
b. Relationship between ENGINEER and VILLAGE
ENGINEER shall serve as VILLAGE'S professional engineering consultant in
those phases of the PROJECT to which this Agreement applies. The relationship
is that of a buyer and seller of professional services, and it is understood that the
parties have not entered into any joint venture or partnership with the other.
C. Responsibility of the ENGINEER
That all plans and other documents furnished by the ENGINEER pursuant to this
Agreement will be endorsed by him and will show his professional seal where
such is required by law.
Notwithstanding anything to the contrary which may be contained in this
Agreement or any other material incorporated herein by reference, or in any
agreement between VILLAGE and any other party concerning the PROJECT,
ENGINEER shall not have control or be in charge of and shall not be responsible
for the means, methods, techniques, sequences or procedures of construction, or
Page 2
#11791300_v2
the safety, safety precautions or programs of VILLAGE, the construction
contractor, other contractors or subcontractors performing any of the work or
providing any of the services on the PROJECT, nor shall ENGINEER be
responsible for the acts or omissions of VILLAGE provided that the ENGINEER
has properly executed his duties. ENGINEER shall not be responsible for the
failure of VILLAGE, any architect, engineer, consultant, contractor or
subcontractor to carry out their respective responsibilities in accordance with the
PROJECT documents, or any other agreement concerning the PROJECT. Any
provision which purports to amend this provision shall be without effect unless it
contains a reference that the content of this Subsection 5(c) is expressly amended
for the purposes described in such amendment and is signed by ENGINEER.
d. Corrections
In the event plans, surveys or construction staking is found to be in error and
revisions of the plans or survey or construction staking are necessary, the
ENGINEER agrees that he will perform such work without expense to the
VILLAGE, even though final payment has been received by him. He shall give
immediate attention to these changes so there will be a minimum delay to the
contractor.
e. Suspension of Services
VILLAGE may, at any time, by written order to ENGINEER (Suspension of
Services Order), require ENGINEER to stop all, or any part of, the services
required by this Agreement. Upon receipt of such an order, ENGINEER shall
immediately comply with its terms and take all reasonable steps to minimize the
occurrence of costs allocable to the services covered by the order.
ENGINEER will not be obligated to provide the same personnel employed prior
to suspension when the services are resumed, in the event the period of any
suspension exceeds thirty (30) days.
f Termination
1) The VILLAGE shall have the right to terminate this Agreement with or
without cause upon serving thirty (30) days written notice upon the other
ply.
2) Upon such termination, the liabilities of the parties to this Agreement shall
cease, but they shall not be relieved of the duty to perform their
obligations up to the date of termination. All warranties and the provisions
of Section 5, Paragraph I shall be in full force and effect after termination.
3) Upon such termination, ENGINEER shall cause to be delivered to the
VILLAGE all drawings, specifications, partial and completed estimates,
and any and all other data concerning the PROJECT which ENGINEER is
then accomplishing for the VILLAGE. ENGINEER shall be paid for any
Page 3
#11791300_v2
services completed and any services partially completed in accordance
with Sections 2 and 3.
g. Warranties
In addition to the covenants herein made, the ENGINEER represents and certifies
that its engineering services shall be performed in accordance with the standards
of professional practice, care, and diligence practiced by recognized engineering
firms in the industry in performing services of a similar nature in existence at the
time of performance. The representations and certifications expressed shall be in
addition to any other representations and certifications expressed in this
Agreement, or expressed or implied by law, which are hereby reserved unto the
VILLAGE.
h. Representations
In addition to the covenants herein made, the ENGINEER represents and agrees:
1) That all plans and special provisions to be furnished by the ENGINEER
pursuant to this Agreement will be in accordance with the current standard
specifications and policies of the VILLAGE, it being understood that all
such plans and drafts shall, before being finally accepted, be subject to
approval by the VILLAGE.
2) That he has not employed or retained any company or person, other than a
bona fide employee working solely for the ENGINEER, to solicit or
secure this Agreement, and that he has not paid or agreed to pay any
company or person, other than a bona fide employee working solely for
the ENGINEER, any fee, commission, percentage, brokerage fee, gifts, or
any other consideration, contingent upon or resulting from the award or
making of the Agreement. For breach or violation of this warranty, the
VILLAGE shall have the right to annul this Agreement without liability,
or in its discretion to deduct from the Agreement price or consideration, or
otherwise recover, the full amount of such fee, commission, percentage,
brokerage fee, gift, or contingent fee.
3) The ENGINEER represents and certifies that the ENGINEER is not barred
from contracting with a unit of state or local government as a result of: (1)
a delinquency in the payment of any tax administered by the Illinois
Department of Revenue, unless the ENGINEER is contesting, in
accordance with the procedures established by the appropriate revenue act,
its liability for the tax or the amount of the tax, as set forth in Section 11-
42.1-1 et seq. of the Illinois Municipal Code, 65 ILCS 5/11-42.1-1 et seq.;
or (2) a violation of either Section 33E-3 or Section 33E-4 of Article 33E
of the Criminal Code of 1961, 720 ILCS 5/33E-1 et seq. ENGINEER
represents that the only persons, firms, or corporations interested in this
Agreement as principals are those disclosed to the VILLAGE prior to the
Page 4
#11791300_v2
execution of this Agreement, and that this Agreement is made without
collusion with any other person, firm, or corporation. If at any time it
shall be found that the ENGINEER has, in procuring this Agreement,
colluded with any other person, firm, or corporation, then the ENGINEER
shall be liable to the Village for all loss or damage that the VILLAGE may
suffer, and this Agreement shall, at the VILLAGE's option, be null and
void.
4) That he is qualified technically and is conversant with the policies
applicable to the PROJECT; and that he has and will furnish sufficient,
properly trained and experienced personnel to perform the services
enumerated herein.
5) That he will not employ, for the duration of this Agreement, any person
presently employed by the VILLAGE without the written consent of the
VILLAGE.
6) ENGINEER represents and certifies that, to the best of its knowledge: (1)
no elected or appointed VILLAGE official, employee or agent has a
personal financial interest in the business of ENGINEER or in this
Agreement, or has personally received payment or other consideration for
this Agreement; (2) as of the date of this Agreement, neither ENGINEER
nor any person employed or associated with ENGINEER has any interest
that would conflict in any manner or degree with the performance of the
obligations under this Agreement; and (3) neither ENGINEER nor any
person employed by or associated with ENGINEER shall at any time
during the term of this Agreement obtain or acquire any interest that
would conflict in any manner or degree with the performance of the
obligations under this Agreement.
i. Documents Property of VILLAGE
Drawings, specifications, reports, and any other documents prepared by
ENGINEER in connection with any or all of the services furnished hereunder
shall be the property of VILLAGE and the VILLAGE shall obtain any and all
intellectual property rights in the drawings, specifications, reports, and documents
prepared by ENGINEER in connection with any and all of the services furnished
hereunder. ENGINEER shall have the right to retain copies of all documents and
drawings for its files. All construction drawings shall be prepared electronically
using MICROSTATION software. Paper copies will be provided to the
VILLAGE in full-size (24" x 36") or quarter -size (11" x 17") as requested.
Electronic design files will also be transferred'to the VILLAGE.
If construction services are a part of the ENGINEER'S work, he will create
electronic "As -Built" conditions and will deliver them to the VILLAGE within
thirty (30) days after completion of construction and before final payment to the
ENGINEER. ENGINEER will title these files "Record Drawings".
Page 5
#11791300_v2
If construction services are not part of the ENGINEER'S work, he will deliver
electronic MICROSTATION files to the VILLAGE upon request and before final
payment to the ENGINEER.
j. Access to Records
The ENGINEER shall maintain all books, documents, papers, accounting records
and other evidence pertaining to his costs incurred by reason of this Agreement
and agrees to make such material available, at his office at the address indicated
in Section 5, Paragraph u of this Agreement, at all reasonable times during the life
of this Agreement and for a period of three (3) years from the date of final
payment of the obligations of this Agreement by the VILLAGE or such longer
time as requested by the VILLAGE, for inspection by personnel of the
VILLAGE, or any authorized representative of the VILLAGE, and copies thereof
shall be furnished if requested. The cost of any copies shall be paid by the
VILLAGE.
k. Reuse of Documents
All documents, including drawings and specifications furnished by ENGINEER
pursuant to this Agreement, are intended for use on the PROJECT only. They
should not be used or modified by VILLAGE or others on extensions of the
PROJECT or any other project without specific written verification or adaptation
by ENGINEER. Any reuse or modification without written verification or
adaptation by ENGINEER shall be at VILLAGE'S sole risk.
1. Indemnification
ENGINEER agrees to indemnify, hold harmless, and defend (or pay the
VILLAGE for the costs of defense if the Village so desires in its sole discretion)
the VILLAGE and any of its officers, employees, or agents from and against all
liability, claims, demands, and causes of action arising out of or related to any
loss, damage, injury, death, or loss or damage to property resulting from any
negligence, errors or omissions by the ENGINEER in the performance of this
Agreement.
In the event of joint or concurrent negligence of ENGINEER and VILLAGE,
each shall bear that portion of the loss or expense that its share of the joint or
concurrent negligence bears to the total negligence (including that of third parties)
which caused the personal injury or property damage.
in. Entire Agreement
This Agreement sets forth all the covenants, conditions and promises between the
parties. There are no covenants, promises, agreements, conditions or
understandings between the parties, either oral or written, other than those
contained in this Agreement.
Page 6
#11791300_v2
n. Governing Law
This Agreement shall be governed by the laws of the State of Illinois both as to
interpretation and performance.
o. Successors and Assigns
The terms of this Agreement shall be binding upon and inure to the benefit of the
parties and their respective successors and assigns; provided, however, that
neither party shall assign this Agreement in whole or in part without the proper
written approval of the other.
P. Waiver of Contract Breach
The waiver of one party of any breach of this Agreement or the failure of one
party to enforce at any time, or for any period of time, any of the provisions
hereof, shall be limited to the particular instance, shall not operate or be deemed
to waive any future breaches of this Agreement, and shall not be construed to be a
waiver of any provision, except for the particular instance.
q. Severability of Invalid Provisions
If any provisions of this Agreement shall be held to contravene or be invalid
under the laws of any particular State, County or jurisdiction where used, such
contravention shall not invalidate the entire Agreement, but it shall be construed
as if not containing the particular provision or provisions held to be invalid in the
particular State, County or jurisdiction and the rights or obligations of the parties
hereto shall be construed and enforced accordingly.
r. Force Majeure
Neither VILLAGE nor ENGINEER shall be liable for any fault or delay caused
by any contingency beyond their control, including, but not limited to, acts of
God, wars, strikes, walkouts, fires, or natural calamities.
S. Access and Permits
VILLAGE shall arrange for ENGINEER to enter upon public and private
property and shall obtain all necessary approvals and permits required from all
governmental authorities having jurisdiction over the PROJECT.
t. Designation of Authorized Representatives
Each party shall designate one or more persons to act with authority in its behalf
in respect to appropriate aspects of the PROJECT. The persons designated shall
review and respond promptly to all communications received from the other
party.
Page 7
#11791300_v2
U. Address for Notices
Whenever it is provided in this Agreement that notice shall be given or other
communication sent to ENGINEER, such notices or communications shall be
delivered or sent to:
Thomas Engineering Group, LLC.
238 S. Kenilworth
Suite 100
Oak Brook, Illinois 60302
Attn: Thomas Gill, PE
Whenever it is provided in this Agreement that notice shall be given or other
communication sent to the VILLAGE, such notices or communications shall be
delivered or sent to:
VILLAGE OF OAK BROOK
1200 Oak Brook Road
Oak Brook, Illinois 60523
Attn: Michael Hullihan
Public Works Director
Notices personally delivered or sent via U.S. Mail, postage prepaid, shall be
deemed, for all purposes, proper notice.
V. Insurance
ENGINEER agrees to obtain and maintain, for the term of this Agreement, and
for a period of twelve (12) months after the services contracted for hereunder
have been completed, insurance hereinafter provided, furnishing a certificate or
certificates of insurance to the VILLAGE prior to commencing work under this
Agreement. The certificate or certificates of insurance shall be in a form
satisfactory to the VILLAGE from companies authorized to do business in Illinois
and shall provide that the policies referred to shall not be canceled or changed
without first giving thirty (30) days written notice thereof to the VILLAGE. Said
insurance requirements are attached as Appendix IV and made a part of this
Agreement.
The VILLAGE shall be named as an additional insured.
W. Additional Services
ENGINEER shall supply such additional services as requested in writing by
VILLAGE and agreed to by ENGINEER in connection with the PROJECT.
Separate proposals shall be submitted by ENGINEER for furnishing these
additional services. Compensation for such additional services shall be negotiated
by the parties and included in this Agreement by a written amendment.
Page 8
H1179I300_v2
ENGINEER shall supply such additional services as requested in writing by
VILLAGE and agreed to by ENGINEER in connection with the PROJECT.
Separate proposals shall be submitted by ENGINEER for furnishing these
additional services. Compensation for such additional services shall be negotiated
by the parties and included in this Agreement by a written amendment.
X. Time
Time is of the essence in the performance of all terms and provisions of this
Agreement.
y. Third Party Beneficiary
No claim as a third party beneficiary under this Agreement by any person, firm, or
corporation shall be made or be valid against the Village.
Z. Conflicts
If any provisions of this Agreement conflict with any provisions of the attached
appendices, the provisions of this Agreement shall control.
IN WITNESS WHEREOF, the
above.
OF OAK BROOK
M
Thomas Engineering Group
BY:
President
411791300_v2
their hands and seals on the date first written
Page 9
APPENDIX 1
SCOPE OF SERVICES
Per proposal submitted by Thomas Engineering Group, LLC, Ltd. dated September 3,
2013.
Page 10
#11791300_v2
APPENDIX 11
COMPENSATION SCHEDULE
Per proposal submitted by Thomas Engineering Group, LLC, Ltd. dated September 3,
2013.
Page 11
#11791300_v2
APPENDIX III
TIME SCHEDULE
Per proposal submitted by Thomas Engineering Group, LLC, Ltd, dated September 3,
2013.
Page 12
#11791300_v2
APPENDIX IV
Insurance
Engineer shall maintain for the term of this Agreement, and for a period of twelve months
after the services is contracted for hereunder have been completed, insurance policies covering:
Workers Compensation and Employers Liability Insurance:
Statutory limits = $500,000 per accident.
2. Comprehensive General Liability Insurance:
$1,000,000 per occurrence combined single limit.
Comprehensive Automobile Liability Insurance:
$1,000,000 combined single limit, any auto.
4. Professional Liability Insurance (errors and omissions):
$1,000,000 per claim and in aggregate.
5. Umbrella or excess liability:
$1,000,000 per occurrence. If ENGINEER carries Comprehensive General
Liability Insurance in an amount of $2,000,000 or greater, this requirement may
be waived.
6. Engineer will provide the Village with a certificate of insurance and additional
insured endorsement showing the Village added to the General Liability Insurance
as an additional insured.
7. Coverage shall not be suspended, voided, canceled, or reduced except after thirty
(30) days prior written notice by certified mail has been given to the Village. If a
standard Certificate of Insurance form is used with a cancellation clause, the
words "endeavor to" and "but failure to mail such notice shall impose no
obligation or liability of any kind upon the company, its agents or representatives"
will be stricken or crossed out.
Page 13
#II79I300_v2
September 3, 2013
Mr. James Bosma, P.E.
Village of Oak Brook
1200 Oak Brook Road
Oak Brook, Illinois 60523
Re: 2014 Water Main Project
York Woods (Dover Dr, Bradford Ln, & Windsor Dr)
Dear Mr. Bosma:
th�,.,Lma
engineering group
service at the highest grade„
238 south Kenilworth avenue
suite 100
oak park, illinois 60302
Thomas Engineering Group, LLC (TEG) is extremely excited to be working with the Village of Oak Brook
again this year for your 2014 Water Main Project. We look forward to starting the design phase of the
project and respectfully submit the scope of services, anticipated schedule, and cost estimate of
consultant services.
As part of the 2014 Water Main Project, the Village of Oak Brook is replacing approximately 5,500 feet
of the Village's existing water main that is located throughout the rights-of-way of Dover Drive, Bradford
Lane, and Windsor Drive in the York Woods Subdivision. In addition, all valves, hydrants, and water
services (from the main to the curb stop) will be replaced. As part of the project, drainage concerns of
area residents will be addressed within the limits of the water main replacement area. This is
anticipated to include the installation of additional inlets and/or catch basins.
The proposed modifications to the existing water main will include replacement and relocation in its
entirety. Given the existing alignment through the residential area and the anticipated proximity to
other utilities, TEG anticipates strategically locating the water main within the existing rights-of-way to
accommodate water and sewer separation requirements adhering to the "Standard Specifications for
Water and Sewer Construction in Illinois'.
In addition to determining an appropriate alignment for the replacement sewer that minimizes impacts
to the existing roadways, access to area residents, and water service to residences, TEG will also identify
innovative and feasible project solutions that will provide value to the Village in terms of cost, schedule,
constructability, operations, and future maintenance.
PROJECT SCOPE (DESIGN PHASE)
For this Project, TEG proposes a targeted approach to the proposed project design phase that will
achieve both expediency and the ability to complete the project with minimal impacts to Village
residents. Below is a summary of the tasks to be completed as part of the design engineering services:
1. Project Meetings — We anticipate four (4) project meetings to take place throughout the design
process. These are proposed to include a kick-off meeting, and review meetings for the 60%,
90%, and Final designs. Meeting minutes will be written for each meeting and distributed to all
attendees by TEG.
c.- ..../n�+� r_11-+;__ +l.... _ rr=r- ,.,.II -+k— ....a a,....;I-A ......t...... a..,o......,. ..«:r.«„
J.U.L.I.E. located utility information, other critical surface and subsurface features, verify given
atlas information, and identify existing utility conflicts. This will include field location with
respect to all pavements, driveways, parkway tress, curb and gutters, pavement markings, signs,
manholes, utility vaults, drainage structures, etc. within the project limits (approximately 5,500
linear feet of roadway). Survey cross sections will be taken along the project limits at 50'
intervals, at driveways, and at all other grade controlling features. The cross sections will extend
from right-of-way to right-of-way. TEG will also gather pole -down information of every utility
structure within the project corridor and obtain information such as structure size, rim
elevation, upstream and downstream pipe invert elevations, pipe sizes, and materials. All
manhole inspections will be logged on TEG manhole inspection reports.
3. Utility Coordination — As part of the Data Collection process, TEG will provide utility notices to
all utility companies identified in the J.U.L.I.E. design ticket and request private utility atlases
within the project limits. In addition, correspondence with all affected utility companies will be
maintained throughout the design process, and when preliminary and final plans are available,
they will be sent to those utility companies for verification of the locations of their utilities.
4. Alternatives Analysis — Utilizing the data collected as part of Task 2, the TEG project team will
develop the design criteria for the water main design as well as the needed connections. As part
of this work, TEG will assess the critical aspect of maintaining water service to residents as much
as possible during construction. Various concept level alignments will be analyzed and
submitted to the Village for review and concurrence. Considerations in the alternatives analysis
are anticipated to include items such as cost, local impacts, schedule, constructability,
maintenance, [EPA permitting, right-of-way, and utility conflicts.
S. Drainage Design — Roadway drainage design will be completed within the project corridor as
necessary to address resident concerns. TEG anticipates this will include minor improvements
such as installing new inlets and/or catch basins, storm sewer point repairs, and installation of
new storm laterals. It is our understanding that improvements will not require detention
design, improvements outside of the project limits, or hydrologic/hydraulic analysis of
downstream storm sewers or receiving streams. If it is determined at a future date that
additional detailed drainage design is needed, TEG can provide those services as negotiated at
that time.
6. Preliminary (60%) Water Main Design - Using the information from the kick-off Meeting,
J.U.L.I.E. locates and utility coordination, available contour data, and TEG pick-up survey, TEG
will develop preliminary (60%) design plans, specifications, and construction cost estimates for
the most appropriate relocation alignment and phasing. The 60% plans and specifications TEG
develops will be in accordance with Local Standards and the "Standard Specifications for Water
and Sewer Construction in Illinois." In addition, TEG will perform quantity take -offs and gather
manufacturer's quotes for cost analysis. TEG will perform QC/QA on these plans documenting
those checks and will send copies to the Village for review. After the Village has had the
opportunity to review the 60% submittal, TEG will meet with Village staff to discuss all
comments and questions. TEG will address all comments and provide a disposition to those
comments to the Village.
7. Pre -Final (90%) Water Main Design - While addressing Village comments on the
Preliminary (60%) Water Main Design, TEG will complete and provide full-
size sets of substantially complete (90%)
C
review plans, specifications, and estimates to the Village. TEG will prepare for and attend a
review meeting with the Village to discuss any comments to the 90% plans, specifications, and
estimates.
8. TEPA Permitting — After addressing Village comments on the Pre -Final Design, TEG will send
plans and coordinate the IEPA review. TEG will prepare the IEPA Application for Construction
Permit on behalf of the Village for submittal to the Division of Water Pollution Control, Permit
Section. The application review and approval process is anticipated to take between 60 and 90
days.
9. Final Bid Documents (100% Water Main Design) — Upon addressing all comments from the
Village's review of the Pre -Final (90%) Water Main Design, TEG will complete the final plans and
prepare final bid documents. TEG will assist the Village with distribution to prospective bidders
and will prepare to answer bidder's questions/requests for information (FiFis) during the bidding
phase. We will attend the bid opening, evaluate bids, and provide a recommendation for the
Village's consideration.
PROPOSED DESIGN SCHEDULE
TEG has an excellent record of designing projects within budget and scope as well as ensuring that
projects are delivered in a timely matter. TEG has identified the primary tasks of each stage and
evaluated each tasks' duration ultimately identifying the critical path to complete all engineering and
proceeding to construction in the time frame desired by the Village. Our schedule below depicts
approximately a 6 month duration from the Notice to Proceed through Design Approval. Using a
combined design engineering schedule as seen below, and allowing 4 weeks for bid advertisement and
local letting, it is anticipated that construction can begin in April/Mav 2014.
Project Milestones
Estimated Duration
Completion Date
Consultant Selection— Village Board Approval
N/A
9/24/2013
Notice to Proceed
N/A
9/24/2013
Kick -Off Meeting
N/A
9/26/2013
Data Collection/Data Analysis/Design Stage III.L.I.E./Survey
3 Weeks
10/18/2013
Conceptual Water Main Design & Alternatives Analysis
2 Weeks
11/1/2013
c
Village Review/Selection of Preferred Alternative
2 Weeks
11/15/2013
60% Plan Preparation
4 Weeks
12/13/2013
w
Village Review
1 Week
12/20/2013
m
90% Plan Preparation
3 Weeks
1/10/2014
o
r
Village Review
2 Weeks
1/24/2014
v
Final Plans/Submit ]EPA Permit
1 Week
1/31/2014
i
TEPA Permit Application Sewer/Water
60-90 Days
3/30/2014-4/25/2014
Advertise for Bidding
4Weeks
2/5/2014-3/5/2014
Bid Opening
N/A
3/5/2014
Village Board Approval
March/April 2014
Preconstruction Meeting
April 2014
Begin Construction
COST ESTIMATE OF CONSULTANT SERVICES
The following pages represent what TEG has developed in terms of a design engineering cost estimate.
This is inclusive of all preliminary engineering, design engineering, and request for information (RFI)
support services. We have utilized an IDOT standard Cost Estimate of Consultant Services (CECS) for a
Cost Plus Fixed Fee (CPFF) type of contract. Our proposed fee contains a not to exceed amount
comprised of labor and direct costs. The CECS form utilizes our audited overhead rate of 122.41%.
Our proposed scope of work is estimated to require a total of 889 man-hours and a total not to exceed
fee of $92,522.93. The details and support documentation for our fee are included as an attachment.
We hope that our interest and enthusiasm for this project show through in our proposal as we feel that
our past experience with the Village, along with our due diligence, expertise, and experience will provide
Oak Brook with a valuable investment. We are truly excited about the opportunity of working on the
2014 Water Main Project and look forward to answering any questions you may have about our firm,
staff, proposal, or experience. If you have any questions or require additional information, please call
me at (815) 531-7868 or by e-mail at nicko@thomas-enaineering.com.
Sincerely,
thomas engineering group, Ilc
I
Nicholas 1. PESC
Project Manager
Attachments
Steve S. Pasinski, F.E:
Planning and Design Head
W
W
U-
cl
W
X
N
J
`a
r
N
0
U
u
0
0
0
0
0
0
0
0
0
0
0
to
O
V
r
fp
OJ
N
O
O
o � p
aroi
vc6�cvv
d
o0
O �
N(nM
C'(O
of
yr
V'
O
M
rr(O
r(O
V
fOON
O
Of
J
MN
M
MOO
d'
O
N
_f0N
�7mrnrrm
(o
IQ
C31
.n
o moi
(d
(o
of
(ri�vvoi
QN"
0
J
O
m H
2
p O "
W w
0
O
U Y w
°
N
O
»
O
y u
N N
° V -
O
r
N
r
N
M
W
O
7
N
V
N
(D
am
O
M
N
O
O
p
0
0
0
(A
O
N
m
(D
N
O
M
W w
M
ep
N
N
V'
V
V
M
N
N
w
0
0
0
0
0
0
0
0
0
0
M
p i
m
momw(oo
of
of
cow
(rioter
m"
r
N
r
Or
7�
ro
N
2
m
fro
r-7Ni
c00
V
(O
N.-
(V
2
7
O w
LL
J
M
Y
cp
O.
M
M
T
O
O
0
co
M
V
r
r
0
(O
0
V
M
G
M
w
N
O
N
N
O
M
N
N
W
0
° a'
a
�2
w
W
(1i
3
aa��
Dy
w
Q
c
FurnU
C
a
F
=p
lL
_O
it
w
Q
w
0
w>
O
C
o
m
N
w
F
W
c
m
o
d
`mom
ov
�Qd»o.
cooUQO
N
LU a
MOO
� m
u
m v
M O N
o
N
W
LL
LLp O
U)
w
F
U
W
O
w
CL
r
J
O
Iw
V
w
Q
D
a
m
N
a
a
>
a >
a
N
o
a
e
' a
4
0
x
N
E
a
ry
N
N
o
`o
Z
o.
o m
m
n
n
m
?� ¢
N
a
d
e
c
�
0
c
tl
o
N
N
c
e m
o.
o
n
ri
0
0
U
x
J
�
OI >
N
v
e
e
N
a
T
N
o
a
o
0
N
,
=
m
T
�
e
>
a
ry
Q
s
a
r
a
N
m
V
a
e
e A
a
n
m
I
y
O
Z
�
N
rc
0
�
r
010
�'d'
000000000000000000000
O
i
N
LL
J
N
O
�Normcoo�n
U'
�w
2
Z
O
c
O
U
c
C
m
c
Q
W
N
>
U
IL
NIn
U'u
v
ami
Q
E
c
o.
o
v
L
Q
a
LL
a
U
U
�a
� � N
V
N '
°J W
❑ LL
OLULU4 LU
U)
w
H
f..
U
W
7
O
w
IL
J
O
W
t7
W
'a
Em
LL d
O
W
a'
Q
a
w
a
�i�lil��lll
mlliiiiiiiiiiiiiiiiiill
HIM
MIIIIIIIIIIIIIIIIIIIIIIIIIIIE
MIIIIIIIIIIIIIIIIIIIIIIIIIIIE
EXHIBIT "A"
Estimate of Hours
Project: Village of Oak Brook
Prepared B Thomas Engineering Group, LLC
Date: 09/03/13
j, �e S m a
T
engineering group
of the highest glade
Plan Sheet
Task
SHEET WORN
Plan Sheet Description
(- Clarification)
Number of
Sheets
Hours Per
Sheet
Total
Hours
1
Cover Sheet, Index of Sheets
1
2
2
2
General Notes
2
2
4
3
Village Material List
0
2
0
4
Summary of Quantities
1
4
4
5
Schedule of quantities
1
3
3
6
Typical Sections
1
6
6
- Includes existing and proposed typical sections
- Sections extend from existing ROW to ROW
- Includes HMA or PCC patching requirements
- includes SS, San and WM and other long utilities
7
Alignment, Ties, and Benchmarks
3
2
6
8
Plan -Profile Sheets
12
18
216
- Includes removal items
- Includes existing roadway features
- Includes proposed roadway features
- Includes water main alignment/design
- Includes proposed pavement markings
- Includes existing Drainage and Utilities
9
MOT/Suggested Stages of Construction
6
4
24
10
Construction Details, Village Standard Details
6
4
24
11
Watermain Connection Details
2
4
8
12
Pavement Marking Sheet
0
0
0
13
Landscaping/Restoration Sheet
12
2
24
Plan Sheet Subtotal
47
321
Non -Sheet
Task
NON -SHEET WORK
Non -Sheet Description
Principal
PM
Project
Engineer
Technician
Total
Hours
1
Alternatives Analysis
16
16
60
2
Meetings (4 mtgs / 2 ppl @ 4 hrs ea.)
16
32
3
Supplemental Topographic Survey/Basemapping
108
100
212
4
Utility Coordination
12
4
32
5
Permitting
24
50
6
Quantities/Cost Estimate
16
8
48
7
Bid Documents
32
64
8
Drainage Design
;424
8
32
9
RFI
2
6
10
Administration and QC/QA
32
Non -Sheet Suhtotal
226
136
568
Total
889