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Correspondence Village of Oak Brook Purchasing Department Bruce F. Kapff— Purchasing & IS Director Debbie Franzone— Purchasing & IS Clerk 1200 Oak Brook Road Oak Brook, IL 60523 630-990-2399 The Village of Oak Brook Purchasing Department acquires commodities, services and construction projects for the following departments: ♦ Fire ♦ Police ♦ Public Works ♦ Engineering Administration ♦ Sports Core-Bath& Tennis, Golf ♦ Library ♦ Finance Purchasing Brocedures and requirements Purchase Orders $50 and under do not require purchase order. Department head approval. $500 and under do not require 3 quotes. Purchasing Director reviews and signs purchase order. $501410,000 do require 3 quotes. Purchasing Director reviews request, and Village Manager signs purchase order. Over $10,000 require a formal bidding process. Approval by the Board of Trustees. Village Manager signs purchase order. Bidding The Village of Oak Brook publishes all legal notices in the Daily Herald newspaper. The Village of Oak Brook maintains a bidders list, however vendors are encouraged to check the Daily Herald for legal notices on specific projects. Bidders List Vendors may send a letter stating their business name, product information, contact person and any other information pertinent to their business to Debbie Franzone. (127829 Newsletter PR r9:110003 Newsletter 4/4/08 12:36 PM Page 6 Du-Page County, the Village of Oak Brook and Illinois EPA Announce a Spring 2008 Household Hazardous Waste Collection Event DuPage County Board Chairman Robert J.Schillerstrom, Environmental Committee Chairman Jeff Redick and President John W. Craig invite residents to properly dispose of mercury thermometers, old/expired medicines, expired lawn chemicals and other household hazardous waste at this upcoming collection event. FREE OF CHARGE ELMHURST—SATURDAY—May 3,2008—8:00 a.m. to 3:00 p.m. Elmhurst Public Works Garage 985 S.Riverside Drive North of Roosevelt Rd.and south of St.Charles Rd.on east side of IL Route 83(Robert Mngery Hwy) Take Riverside Drive east from IL Route 83(Robert Kingery Hwy) UNWANTED CELL PHONES WILL ALSO BE COLLECTED FOR RECYCLING. ACCEPTABLE ITEMS: DO NOT BRING: Expired/Leftover Medicines Electronics School wastes Acids Oil Based Paints Fireworks Business wastes Thermostats Insecticides Agricultural Wastes Explosives Wood Stain&Varnish Asbestos Regular Garbage Fire Extinguishers Pool Chemicals Fertilizers/Pesticides Ammunition Smoke Detectors Fluorescent Light Ballast Mercury Radioactive Material Medical Waste Poisons Fluorescent Light Bulbs Auto Batteries Latex Paint Household Batteries Mercury Thermometers Compressed Gas Cylinders Automotive Fluids Cleaning solvents Propane Tanks Waste should be kept in the original container whenever possible. Visit the County's website at www.dupageco.org/edn/and click on "Waste and Recycling" for updated information on the Regional Household Hazardous Waste Facility,options for Latex Paint and other recycling opportunities or call the event hotline (630)407-6760. ESPN RADIO TOWER INTERFERENCE AT&T U-verse TV Update There are three large radio towers located directly This February,AT&T began offering its AT&T TV service,an IP-based(Internet South of the Saddlebrook subdivision that transmit Protocol)video entertainment experience,in a number of Northeastern Illinois -- signals for the ESPN AM 1000 radion station. Because cities and plans to introduce service in Oak Brook this spring. The northeastern of their close proximity to the neighboring residential Illinois launch marks the largest U-verse rollout to date in any AT&T market. areas,the towers have historically created radio and Residents looking for an alternative to cable will soon have the option to turn to other electronic interference issues for these residents. AT&T Advanced TV services,which includes AT&T Ll-verse TV,AT&T HomezoneSM service,and AT&T I DISH Network satellite service.AT&T In response to recent resident complaints, ESPN's Advanced TV products are available to customers across the AT&T footprint and Chief Engineer, Mr. John Hurni has expressed a offer subscriber's all-digital programming,High Definition(HD)channels, willingness to address any interference issues as they video-on-demand,movies,sports,Spanish language programming options and have in the past by providing filters for a variety of Internet packages. grounding/shielding a homeowner's equipment, Residents who want additional information on AT&T U-verse—or to find out if including visiting the home if necessary. Any resident it's available in their neighborhood—can visit htti):Huverse.att.com,call(800) experiencing interference problems should contact ATT-2020 or visit the AT&T retail store located at 17W504 W.22nd Street in Mr.Hurni directly at(312)-980-1043. Oakbrook Terrace. -6- �v8 OF OA/r& 0 v m G � A \_ 9CFCpUNVI' VILLAGE OF OAK BROOK Interoffice Memorandum DATE: January 3, 2008 TO: David Niemeyer, Village Manager FROM: Bruce Kapff, Information Services and Purchasing Director SUBJECT: ESPN Radio Tower Interference There are 3 large radio towers located directly South of the Saddlebrook subdivision that transmit signals for the ESPN AM 1000 radio station. Because of their close proximity to the neighboring residential area, the towers have historically created radio and other electronic interference issues for these residents. In response to recent calls from residents, I contacted the Engineering Department of ESPN and spoke with John Hurni, Chief Engineer about the problem. He is very willing to address any interference issues, and mentioned that they have resolved many such problems in the past, providing filters for grounding/shielding a homeowner's equipment, including visiting the home, if needed. John told me that any resident experiencing interference problems with the towers should contact him directly at 312-980-1043. C:\Documents and Settings\bkapfAMy Documents\word\Correspondence\2008 ESPN radio tower interference.doc 1/3/2008 8:45 AM ad�� - 9'&�,� VSs �a�x �-� � _-----� �� '.-�C��/y _'�PsGj' � / �iI���tl���'JU`/7� ���i1��/�l� ���y / N„I y! Q ESPN 1000 - WMVP-AM - Chicago - StubHub In-Box Page 1 of 2 Where Fans Buy & Sell Stub a= A=. Mike Tirico EMAIL ADDRESS Weekdays 12pm 0 AMj%WP%~ Join I Forgot Password? ESPN RADIO I 000//CHICAGOLAND'S LEADER IN SPORTS Home Mike&Mike Waddle&Silvy Mike Tirico Mac,lurko&Harry The Show More Shows Chicago Bulls Prep Sports Events Contests Schedule More+ On Air:Waddle&Silvy::STARTS:9:00 AM FINISHES:12:00 PM::Listen Live ESPN RADIO 1000 tlt41IJ a t t StubHub In-Box Got doe BEST spons If you have a personal message for one of our show hosts,please pull down the menu below and address it to the specific coverage FREE an your personality. Wort at MP3 player!' If you have a nonspecific question,please direct it to the Webmaster. If you have general comments or suggestions about station operations or programming that should be directed to station or program management,please use the pulldown menu to address the questions to ESPN 1000 Management. if General Manager:Jim Pastor Program Director:Justin Craig Asst.Program Director:Adam Delevitt w� Director of Sales:John Cravens Address: here Fans 190 N.State St 7th Floor UY Chicago,IL 60601-3302 ]] Studio Phone:312.332.ESPN(3776) .Q HiQ" Office Phone:312.980.1000 u (fir v Sell Ilk How to use this form: Step 1.)Choose a recipient for your message. r t: Select A Recipient rr Step 2.)Enter your name,e-mail address and where you're listening from. J~ - Name Your e-mail Where are you - listening? Step 3.)Enter your comments in the space below. Comments If you are unable to use this form,you can e-mail us by clickinc here Thank you for your input. Send.Form Clear Form http://stations.espn.go.com/stations/espnradio 1000/story?id=contactus 11/9/2007 '-SPN 1000 - WMVP-AM - Chicago - StubHub In-Box Page 2 of 2 Sponsored Links Bad Credit Auto Loans Auto financing for buyers with bad credit,bankruptcy or credit problems.Fast Approvals-No Obligation. —.24HourAutoLoan.com Alternative to Open Back Surgery Minimally invasive,corrects most spinal disorders,21 st century laser techniques,outpatient surgery. w .lasempineinstitute.com Buy a link here con versa tion arra Be the first to comment on"StubHub In-Box" http://stations.espn.go.com/stations/espnradio 1000/story?id=contactus 11/9/2007 0 590% H;04:1 OOw PH PH h"GuPaUS 11 SSL "0 AS S OSOO N .48'N,6 .& '0010d two �a' x z, �a >x Y r 4 . r to 110 OM M u PVT �y IMP "A Wan Way ASO + , e CD n co 'Z no ° D� � N cNo s C) CD v N \m z 5� t. `VS.L m N� a N . l J C "Citizens can't appear before a judge or have legal representation if their records aren't properly maintained or they can't properly file a case. So l see my office as playing a key role in providing equal justice for all." Dorothy Brown,Clerk of the Circuit Court, Cook County, III. Dorothy Brown ran for Clerk of the Circuit Given the magnitude of the court's Court of Cook County, III., on a promise operations, Brown saw no alternative but to move the sprawling court into the 21 st to upgrade. century. When she took office in December Litigants file almost 2 million new cases 2000, Brown discovered just how far the annually with the Cook County Circuit court needed to go to meet that goal. Court, and more than 400 judges con- In one of her first moves, Brown assembled duct 6.5 million hearings each year in its a Management Information Systems (MIS) courtrooms. The volume of record-keeping transition team to evaluate the court's infor- needed to support this activity is stag- matio,n technology systems. The results gering. Court personnel enter nearly 20 weren't comforting, particularly for an orga- million court case activities into court files nization that ranks among the busiest circuit yearly, and the Clerk's Office manages a courts in the nation. total of a half a billion court records. "We found that the systems were very Brown—an attorney, certified public outdated," said Brown. "We were operating accountant and an M.B.A.—entered office with 1980s software and antiquated hard- with a deep understanding of operational ware. We were using 'green-screen' dumb efficiency. "I wanted to ensure that we were terminals, so we couldn't take advantage of maximizing our efforts in technology, as well any up-to-date software applications." as in business processes," she said. Brown knew IT improvements would boost efficiency. Even more important, she was Customer snapshot convinced new technology would support the Agency:Clerk of the Cook County Clerk's fundamental mission: ensuring that Circuit Court Cook County citizens receive their constitu- and protect tional right to equal protection under the law. 4circuit court records. "1 take this job seriously," she said. • _ "Citizens can't appear before a judge or Requirement:Upgrade obsolete technology through have legal representation if their records the Clerk's Office to improve timeliness and aren't properly maintained or they can't recordaccuracy of keeping, improveproperly file a case. So I see my office as service and strengthen efficiency. playing a key role in providing equal jus- Replace outdatedtice for all." terminals with modern HP PCs and . - thin clients. Consolidate the Clerk's mainframe computing operations on the Cook County Fast pace Deploy • lad port new applications, suc • • Brown set three over-arching goals for her cashiering and administration: Results:HP PCs and thin clients give more Creating and maintaining timely, accurate than 000 and complete records of court cases. intranet and modern office roductivity software' m Mainfr• _consolidation saves • _ Providing justice-related agencies with cashiering$1 million annually,The system timely and efficient information services and otherautomated applications dramatically to help strengthen public safety and improveand customer service. protect civil liberties. 0 O HP dc5100 Microtower part no.PZ578UA#A8A • Intel'Pentium`•4 processor 3.0 GHz • 800 MHz front side bus • Intel'915GV chipset - •• • • • 512 MB DDR2 SDRAM PC 3200 •- •• • • • •' • ' (400 MHz)Non ECC(2 x 256) • 80 GB 17,200 rpm)SMART ill SATA hard drive • Integrated iNel Extreme Graphics 2(64 MB equivalent) • 48X CD-ROM drive • • • • • • fB l4 • integrated Broadcom NeVireme Glgebit NIC • - •- •• • • • -• • QuickBooks.Simple Start Special Edition • •• - -• - - "'`" • PDF Complete • Norton Antivirus 2005 •Microsofto Windows's XP Professional • Disseminating records and information The Clerk's Office also shut down its main- *Three-year limited on-site warranty about court cases and the justice system frame computer in favor of a shared main- $759 that are timely and useful for all citizens. frame arrangement with Cook County that $22/mo.ITFIex price Clearly technology would play a fundamental saves approximately $1 million per year. role in meeting these objectives.The Clerk's "The savings come from reducing hard- Office established a strategic information tech- ware, software and maintenance costs, HP Workstation xw4300 oology plan to ensure IT deployments aligned along with the reassignment of a few staff part no. PY976UA#A8A with the court's business needs, then Brown positions," said Craig Wimberly, CIO for the moved decisively to automate and upgrade Clerk of the Circuit Court. • Inte'Pentium'4 processor Circuit Court operations. Brown's office negotiated service-level agree- 2.8 GHz After she took office, more than 2,300 ments with the county to ensure the newly • Intel®925X Express chipset • 512 MB(2 x 256 MB)DDR2 memory court employees traded obsolete mainframe consolidated services would meet the court's • 80 GB SATA hard drive(7,200 rpm) terminals for new Neoware thin clients and requirements for computing performance and • Entry level An 64 MB PCI-E graphics card I PCs. The court now has more than 2,000 reliability. The Clerk also needed to maintain • 48X CD-ROM drive thin client terminals, which deliver the secu- control of data transferred to the county main- • A.C'97/16-bit stereo • Integrated Broadcom 5751 network card rity and manageability of the old mainframe frame to protect certified court records. •Microsofto windows XP Professional approach, yet allow court staff to use modern t •Add$208 for threeyear,24X7 coverage parr no.U4875A "The savings come from $849 reducing hardware, software $29/mo.ITFIex price and maintenance costs, along with the reassignment of a few staff positions." HP L1740 parr L PL766A8#A8A Craig Wimberly,CIO,Clerk of the Circuit Court,Cook County office productivity software and access vital • 17"Active Matrix Carbon/Silver services such as e-mail and intranet. The thin clients cost about half the rice of King-size court • 17"viewable image p •.264 mm pixel pitch a new PC, said Brown. In addition, they're The Circuit Courtof •• County- -Three-year limited worranty more reliable and easier to support than the the largest of 22 circuit courts court's aging mainframe terminals. "WhenIllinois—ranksamong - biggest $309 $9/mo.ITFIex price one of the green screens would go down, unified court systems the • • someone from our MIS staff would need to More than 400 judges serve the drive to that location to repair it. No one else 5.1 million residents •• • For the latest contract and could deal with such antiquated systems," which includesChicago • • • sur- pricing information, see she said. "Now, with automated tools, they rounding suburbs. These residents wWw.hp.com/go/govcatalog can diagnose and even fix problems without almost 2 million new cases or Call 888/887-208 1 . leaving the building." court every 12 "We carved out a separate section on the to a cashier, who quickly can complete a "We carved out a separate county mainframe that our computer opera- transaction with the defendant. The cashier- section On the county main- tors manage," said Wimberly. "So we're sav- ing application also updates the court's frame that our computer ing money, and we're doing it in a way that financial system automatically, eliminating operators manage. So we're maintains the integrity of court information." manual re-entry of accounting data. "What used to happen, especially in traffic saving money, and we're doing Faster service court, was the judge would make a decision, it in a way that maintains the Among the Clerk's largest IT undertak- then the person would go stand in line at integrity of court information." ings was installing a $5 million integrated the cashier while the file was brought from Craig Wimberly,CIO, Clerk of the Circuit cashiering and security system throughout the courtroom to the cashier's office," Brown Court, Cook County the Circuit Court. The new application explained. "We had long lines of people links cash registers in court offices to court- waiting for their tickets to come out of the rooms and the court's enterprise account- courtroom so they could pay." ing system. Now, when a judge levies a The new system improves customer service fine, that information automatically travels and reduces the possibility for errors that could Flexible infrastructure solution HP blade servers power the HP Proliant BL p-class .. k County Circuit Court's Now featuring dual-core AMD processors, the HP Proliant cashiering system. BL35p delivers outstanding performance-per-watt capabilities. mission-critical The Proliant BL35p's ultra-dense footprint and lower power HP ProLiantblade - provide consumption • •- consumption enable agencies to fit more computing power flexible computing power that vim into their data centers. 1 scales to meet agency needs. Breakthrough performance for the data center HP ProLiant BL35p server blades offer maximum manageability and compute density. irrir+rii f A B C D E Chose an HP Proliant Choose a server Choose an Choose a power Choose power BL35p server blade blade enclosure. interconnect. enclosure and supplies. distribution. The HP Proliant 31-35p Iwoway HP Prot-ant BL35p-class Each HP Proliant BL35p- (-lot-plug power supplies for Redundant-48 VDC power server blade delivers uncomoro- server blade enclosure is class server blade enclosure the HP Proliant BL35p-lass is distributed from the power miming manageability,maximum 6U and holds up to 16 HP requires a pair of intercon- infrastructure are housed in enclosures to the server compute density and break Proliant BL35p server blades netts.The interconnects an HP Proliant BL power blade enclosures through the through power efficiencies to the using server blade sleeves collect the NIC signals from enclosure. Power supplies bus bar system.The bus bars high-performance sere data center. and two interconnects.This the servers to the customer convert 200 VAC to 240 swing open from the center Bature dual server blades is built-in investment protec- network.The HP Proliant VAC to-48 VDC to power to enable easy rear access feature dual core AMD tion for the future needs of BL35o-class GbE intercon- server blade enclosures. to the server blades and stirs of u 200 Series places- your agency. Server blades nett switch is designed The power supplies are network cables. mors of up to 2.2 GHz,as and interconnects fit into 6U to reduce the number of front�ccessible, hot-plug, much as 8 GB of server blade enclosures network connections from and 1 + 1 redundant. intDDR 400MHz SDRRAMAM and for network connection 32 to as few as one per or nett control Advanced and power. server blade enclosure. for remote control of system resources. BL35p server starting at$4,409 porno.392446b21 (configuration hordes re not included) Add$1,040 for three-year, 13X5, four-hour response coverage parr no.331087M2 For information on HP blade servers, see www.hp.com/go/govcatalog or call 888/887-2081 13 HP StorageWorks Modular Smart Array 1000 Enterpsolution rise storage part.no. 201723-822 • SAN - technology helps the downtown courthouse, we have eight differ- Cook County CircuitCourt ent divisions. So if the lines get too long in one improve and division, people will be able to go to a different NEW_jc availability. ` ' reliablydivision and still file their case." ... - - . • - • Entry level disk array with unique Direct Attach to SAN IDtSI functionality. Solid foundation DtS is a quick and easy way to migrate stored data from an HP ProLiant server to an MSA 1000 The cashiering system is the first mission- • Base holds up to 14 one-inch universal disk drives impact court records, meeting several strategic critical application deployed on the court's in single 4U rack-mount cabinet goals Brown established for her office. The plan HP blade server infrastructure. Brown's office • Supports Windows'2000 and NT,NetWorea, Linux or alternately supports Uu64 UNIX'and is to also strengthen security in Circuit Court implemented the blade servers and an HP OpenVMS operating systems facilities. "We plan to have security cameras on storage area network last year in an effort to • Easily expanded to 6 TB using forty-two 146 GB hard drives in IOU of rack space every register," she said. "We will be able to improve IT efficiency and availability. • Hot-plug expansion and replacement support see the client and the transaction the person is The blade server approach allows the • Remote monogemenicapabilities processing in real time." court to support vital functions with less • Supports the highest level of fault tolerance IRAID ADGI Furthermore, the new technology improves computing hardware, said Bridget Dancy, $6,645 flexibility and allows the court to react quick- Brown's Chief Deputy Clerk of Network $226/mo.ITFIex price ly to changing business requirements. Services. "When this project is done, we'll For instance, fee changes that used to take be down to three servers from 17—and a month for court systems to accommodate we'll have redundant power supplies and now are accomplished in a few minutes. "In security built into it," she said. HP ProCurve 2824 Managed today's environment, it's just a simple change The Clerk's Office squeezes even more Stackable Switch to a table," Wimberly said. value from its HP blade servers by using vir- part no.J4903A#ABA And because the cashiering application tualization software, which allows the IT staff simplified and standardized processes for to divide a single physical server into multiple cashiers throughout the court system, litigants virtual machines. That allows the Clerk to will be able to file virtually any type of case conduct maintenance or perform upgrades at any court office. Previously, cases over a without interrupting critical services. •Managed,mulit-layer,stackable, 24-parr managed certain amount had to be filed at the down- Brown's team worked with System Solutions switch, I U town Chicago courthouse. Inc. (SSI), a local HP partner and a Cook • 20 10/100%1000 ports with 4 dual-personality ports "This increases our operational efficiency and County technology contract holder, to create for 10,%100/1000 or mini-GBIC connectivity •48 Gbps backplane better serves our customers," Brown said. "In the new infrastructure. • Basic IP routing •Optional redundant power supply •Supports up to 60 port-based VLANs,GVRP, F`' and 802.1 Q VLAN tagging R . • Robust security features include SSHv2,.SSL, SNMN3,802.1 X and RADIUS network login, TACA.CS+,MAC lockdown web/MAC authentication, and port security for secure management access and prevention of unauthorized users • Lifetime warranty $1,799 $48/mo.ITFIex price For the latest contract and • • pricing information, see • •• • - •• • •• -• www.hp.com/go/govcatalog -• •- -• • ' • • or call 888/887-2081 . • ••" • • " • • 14 Technology CourtI Dorothy Brown become Clerk of] the Circuit of •. County, r� K x¢ in December ••• Since then, many technology transformations have taken • • June 11 Automated Victim • • • • _ telephonesystem • offers dam+ • • witnessesofcrimes information • • notification •-• 4_ The Clerk's 9 Office implements weekly rte; automatic r-•• • of -ckless homi- cides • • felony DUls to the Secretary of • Office. Auqust 2002 The Clerk's Bridget Dancy,Chief Deputy Clerk of Network Services,with CIO Craig Wimberly in the Cook County • • automated probate system—processing Ciruit Court's server room. time is reduced from 10 to 13 days to the • - .• y. "They did an assessment of how we were judge's chambers. So we'll be able to track utilizing our servers. They looked at all 17 the file electronically wherever it goes." • • " 1 1 servers and said, 'You're using this one 2 Several other automation projects already are The - Office migrates payroll percent, and this one 5 percent, etc.,' then proving the soundness of Brown's approach. processing From the county they proposed a solution," Dancy said. "We The Clerk's Office implemented an automatedFinancial were getting to the point, as a lot of organi- Probate Division system several years ago, Management Information System, zations do, where every time we deployed which reduced file processing time from 13 2003 a new application, we added a server. So days to a single day. Furthermore, the Clerk's we took a step back and found a better website offers more than 350 Tillable electronic TheConsumer is the approach." forms that citizens can print and file with the iven a direct connection • s Office traffic system. court. And an expanded voice information sys- Bright future tem provides Cook County citizens with A• 1 1 Brown said the new blade servers convenient access to traffic ticket information. will form the foundation for a range of Innovations such as these show that Brown - Full CaseElectronic D' userssearch for . . other innovative court applications. Plans was serious about keeping her campaign of case activities—is accessible on For electronic court filings and a docu- promises. Faced with an organization Office ment imaging initiative are in the works. stocked with ancient computers running Furthermore, the Clerk's Office is automat- obsolete software, Brown pushed the Cook January 2005 ing its records management process. County Circuit Court toward 21 stcentury "Every time we get a new case, or have technology. Now county residents are reap The Circuit Court of Cook County outthe first phase of its Integrated a court hearing, a file has to move. Clerk's ing the benefits of that progress. I Cashiering and Security Office staff are pulling files all day. So keep- "As Clerk of the Court, its all about ensur- ing up with all of the files is a challenge," ing adherence to the 14th Amendment to the 1 1 Brown said. "We're going to barcode every Constitution," said Brown. "The bottom line is Brownopens case file and scan it wherever it goes—from equal protection under the law. Equal justicekiosks for the Child Protection an• the record center, to the courtroom, to the for all." ■ Juvenile Justice divisions. 15 OF 0gK�90 O x ® e O N G 0 9 ��2 V CFCOUN'T4`� OFFICE OF THE PRESIDENT VILLAGE OF OAK BROOK KEVIN QUINLAN PRESIDENT April 9, 2007 Dear Oak Brook Staff: Over the past four years it has been my privilege to work with all of you. Each of you has taught me things I did not know or understand prior to coming here. I have been the beneficiary(unfortunately with the house burning down) of our public safety and community development teams. I have learned about engineering, and I now understand municipal law. Darrell and his team have taught me public accounting, and the people that work our front desk have taught me how hard they work to put forth that first great impression to our residents that visit us. Most importantly I have had the great benefit of working with a team of people that have made me proud every day to come to Village Hall. I have had many more laughs than sorrows and look forward to creating even more memories. Regardless of the outcome of this election, each of you has enriched my life and made our town better everyday. THANK YOU! I look forward to working with each of you again. Sincerely, K in Quinl resident yG�OF 0gk1990 ITEM #2 0 e � e O bJ G O 9 V� C�OOUNTI'\ VILLAGE OF OAK BROOK Interoffice Memorandum DATE: January 16, 2008 TO: David Niemeyer, Village Manager FROM: Bruce Kapff, Information Services and Purchasing Director SUBJECT: Fiber connection to Village Library—Installation of innerduct conduits The Village's WAN(Wide Area Network)presently consists of fiber optic connections between the Village Hall, Public Works, and all buildings located on the Sports Core, except the Library(this building was constructed after the fiber WAN was installed). We have long talked about connecting the Library to the fiber network for many reasons—faster and more reliable connection for Library staff accessing the Village's Financial system, data files, document management system, and other high bandwidth applications. It would also give us more redundancy in our I.T. operations for such things as back-up, syncing servers for emergency preparedness and internet connectivity. Comcast recently agreed to install a broadband cable connection serving the Library—to provide adequate bandwidth for the soon-to-be activated Library Wi-Fi hotspot(this project is unrelated to our inhouse fiber WAN). Since the contractor would be working on the property,we asked if they would also install innerducts (fiber will later be installed in the innerducts)between the Sports Core Administration and Library buildings. Comcast presented a proposal to install two 1 1/4" directional bored innerducts between these buildings (1,260 ft) at a total cost of$8,950. This is a savings of approximately$5,000 compared to if they were not already onsite. Although a fiber connection to the Library was not in the 2008 Budget, it was an opportunity to complete part of the project at a reduced cost, so I shifted some of our capital projects to accommodate the change. The connection will not be live until we find additional funds to pull fiber through the innerducts and install necessary fiber equipment in the buildings. C:\Documents and Settings\dbettin\Local Settings\Temporary Internet Files\OLKB\2008 fiber to library.doc 1/16/2008 9:38 AM AGE OF OgK�90 0 v � c o 9F V C U N'O \ VILLAGE OF OAK BROOK Interoffice Memorandum DATE: November 28, 2007 TO: David Niemeyer, Village Manager FROM: Bruce Kapff, Information Services and Purchasing Director SUBJECT: U.S. Communities Government Purchasing Alliance Concerning the Ricoh copier purchase that was approved at last night's Village Board meeting, there was some discussion about the use of purchasing cooperatives, such as U.S. Communities. I have attached some information about the U.S. Communities Alliance. It is a non-profit organization created by the U.S. Conference of Mayors, National League of Cities, National Institute of Governmental Purchasing and others. Approximately 30,000 public agencies utilize U.S. Communities' contracts and suppliers to procure 1 billion dollars worth of competitively bid products annually. This purchasing cooperative is one of many used by the Village that allows us to obtain better pricing due to the increased buying power of a large number of governmental agencies. C:\Documents and Settings\bkapfRMy Documents\word\PURCH\2007 u.s. communities alliance info.doc 11/28/2007 2:04 PM U.S. Communities : Government Purchasing Alliance Page I of I I h i n k of Public Services Alliance California Communities Compliance Services What's New r s, U.S. Contact Us COPAMUNITIES for PROVIDING SO Home U.S.COMMUNITIES Home I About US Key Advantages I Competitive Selection Process I Eligible Agencies I Register To Participate Supplier Commitment I Supplier Value Proposition I Testimonials I Video I Products Contracts Legal Authority ABOUT US Value Proposition Key Participants About U.S.Communities Government Purchasing Alliance: Participants Login About Us U.S.Communities Government Purchasing Alliance is a nonprofit instrumentality of FAQ's government that assists local and state government agencies,school districts(K-12),higher education,and nonprofits in reducing the cost of purchased goods through pooling the Green Initiative purchasing power of public agencies nationwide.This is accomplished through competitively Supplier Inquiry solicited contracts for quality products through lead public agencies. Today more than 30,000 public agencies utilize U.S.Communities contracts and suppliers to procure 1 billion dollars in products and services annually.Each month more than 400 new public agencies register to participate.The continuing rapid growth of public agency participation is fueled by the program's proven track record of providing public agencies unparallel value. U.S.Communities is committed toproviding purchasing solutions to local and state government agencies,school districts(K-12),higher education,and nonprofits. U.S. COMMUNITIES U-S.Communities 2033 North Main COMPETITIVELY SOLICITED PRODUCTS FROM THE SUPPLIERS YOU TRUST Suits 700 Walnut Creek,CA 94596 xv Tel-No.(866)472-7467 HAGEMEYER Xo. (&amellme, 10": info@ur,communibes.org bft�^'k-L.6- sttu: http://www.uscommunities.org/aboutUs/ 11/28/2007 U.S. Communities : Government Purchasing Alliance Page 1 of 1 •Ct;.Fi Eiq.,,, Public Services Alliance if California Communities Compliance Services ' KP first What's New Contact Us com,vi ur4II'IE`. fof PROVIDING SOLHome U.S.COMMUNITIES Home i Contracts Register To Participate CONTRACT and RFP DOCUMENTS Products Contracts All U.S.Communities contracts have been competitively solicited by a lead public jurisdiction Legal Authority in accordance with their public purchasing rules and regulations. Value Proposition Key Participants Office/School Supplies Maintenance and Hardware Supplies Participants Login • Office Depot • HD Supply Facilities Maintenance About Us • The Home Depot FAA's Office Furniture Electrical Products Green Initiative • Haworth • Graybar Supplier Inquiry • Herman Miller • Knoll Telecommunications Supplies • KI(Krueger Intl.) • Graybar School Furniture Homeland Security Solutions U.S.Cornnrmrili" • Virco • Hagemeyer NA Go:i rurnenl Pnrchnaiug All iante ip!v.r•'! Technology Solutions Technology Products 0�.z • GTSI Corp. • Tech Depot '10 U.S. COMMUNITIES Office Machines Park&Playground r.�nrr,rrr.,..,,:;,n•` • Ricoh Americas Inc. • Gametime Lanier • Little Tikes Ricoh • Landscape Structures Savin Housing Compliance Services Roofing Supplies&Services • Compliance Services,LLC • HCS P.E.Supplies Janitorial Supplies • Sportime • ZEP Manufacturing Co. Auto Parts&Accessories Carpet and Flooring • Auto Zone • Milliken Carpet NOTE Clicking the supplier link will open a new window. If your pop-up blocker is enabled, please hold Ctrl key and click the link to open the supplier contract. U.S.Communities 2033 North Main COMPETITIVELY SOLICITED PRODUCTS FROM THE SUPPLIERS YOU TRUST Suite 700 ��//j Walnut yPEPOT. nw111olltti�� ,ff*• savin. Reit TeL No.t86ti)472-7487 Jlr Vs ■ into@u scommunitie s_oig http://www.uscommunities.org/prod/contract.asp 11/28/2007 U.S. Communities : Government Purchasing Alliance Page 1 of 1 Think (,,itPublic Services Alliance California Communities Compliance Services LUfirst What's New U.S. p _. Contact Us COMMUNITIES ft;, PROVIDING SOL ;,, Home U.S.COMMUNITIES ®® Home I About US I Key Advantages Key Advantages I Competitive Selection Process Eligible Agencies i Register To Participate Supplier Commitment I Supplier Value Proposition I Testimonials I Video Products Contracts Legal Authority KEY ADVANTAGES Value Proposition Key Participants Savings Participants Login • No user fees About Us • Saves time and money FAQ's • Frees resources for other public priorities,programs and services Green Initiative Supplier Inquiry Competitively Solicited • Offers competitively solicited government contracts ® .�® • Meets most government agency"piggybacking"requirements Nationally Sponsored U.S.Ceneuruenifics Gavernm ntPurclreisinegAlliance- &„a • Co Founded by: o Association of School Business Officials International(ASBO) o National Association of Counties(NACo) o National Institute of Governmental Purchasing(NIGP) U.S. COMMUNITIES o National League of Cities(NLC) o United States Conference of Mayors(USCM) • Supported by National Network of State County&Municipal Associations Directed by Public Purchasing Professionals • National Advisory Board of Public Purchasing Professionals • Guide Program Direction and Select Products • Initiate and Manage Competitive Solicitations Aggregate Purchasing Power • Combines Potential Purchasing Power of up to 87,000 Local Agencies • Expands Purchasing Choices Beyond State Boundaries • Over 30,000 Currently Participating Public Agencies in 50 States,Puerto Rico and Virgin Islands. Quality Products and Services • Click here to view all products and services. U.S.Communities 2033 North Main COMPETITIVELY SOLICITED PRODUCTS FROM THE SUPPLIERS YOU TRUST Suits 700 \ HA1/1r' Walnut ut Creek,CA 94596 ORTH` � Tel_No.(866)4 72-74 67 �� Ct1Tni]rey Cii S:c;n in fo@u scum munitie s_org http://www.uscommunities.org/aboutUs/keyAdv.asp 11/28/2007 VILD1,GE OF OAK BROOK FREEDOM OF iFOR-MA TONIPO , E. 2 . F ' f..r MENIO 7C- Ingot is-, ��.r 1.+>'3a.�,..� .✓5.�".i�i•i, ..�.�._. ✓'.� i �_."�u"�.I�G �. _�,...�"-rv'F^y�-e✓ .-'o w' 41- Please review the atac ed "Freedom of lnfcrrra'cri Ie q nest a oe;a ,d f,,-r va copies of the y4 rite"d docLime^ts (or original ,. ev when appropriate) to e ^ y the Village Manage. mckor Wage MUrney. � ease advs Tie irriMnedia.teivahs documents are ria ar ab# Le. cannot ce .wca,ud, umr er ir~xvesti etc.) cr , additional orris i needed for you to rocess thi: r :est. \. NOTATIONS: -N L afCJc' �� 4 k J 141 AW/YWu—C� A4 f s f OVAL 1 ;r A 7T4 } . f� - Lrr.v j C �G L6C. tii cf lUcf lr C' i 47 4_ r..•��,"T=- �✓�/t C I-A LO mple on fete; Gt OF Oq,. � o e e O y G C�001UN7Y VILLAGE OF OAK BROOK 1200 OAK BROOK ROAD OAK BROOK, ILLINOIS 60523 - 2255 May 31, 2002 PHONE: 630 990-3000 FAX: 630 990-0876 George Paul Klein, Jr. 19 Croydon Lane Oak Brook. IL 60523 Dear George: I received your letter dated May 22 when I returned to the office May 28 from a brief vacation. After reading the May issue of the Civic Association Newsletter I can appreciate why a question might occur to you. The contract that was awarded April 9 was to Allsteel, Inc, in the not-to-exceed amount of $132,000. The reason it was not in a higher amount is that roughly half of the furniture items involved in the Municipal Complex Project are existing pieces that are being re-used. The reason that Allsteel furniture was specified is that most of the existing furniture is also Allsteel. The reason that the purchase of the new Allsteel items was not put out to bid is that Allsteel extended to the Village its "GSA pricing"—that which it offers to the General Services Administration of the United States government. The Federal government prohibits a manufacturer from offering pricing better than GSA pricing to anyone. Thus, the Village was quite confident that this was the best pricing attainable. By a two-thirds majority, the Village Board may waive bids when such action is deemed by the Board to be in the best interests of the Village. A review of the history of such actions would indicate that when bids are waived it is most often due to a"sole source" situation. Our goal is and has been to achieve the best result for the Village, and there is a strong bias toward using competitive processes whenever they serve that purpose. I hope this information answers your questions, but if you have others, please don't hesitate to call or write. Sincerely, Step en B. Veitch Village Manager /sv cc: Bruce F. Kapff, Director, Information Services and Purchasing r� George Paul Klein, Jr. Nineteen Croydon Lane Oak Brook,Illinois 60523-2359 May 22, 2002 MAY 23 Mr. Stephen Veitch L _ Village Manager -` Village of Oak Brook — —� 1200 Oak Brook Road Oak Brook, Illinois 60523-2255 Dear Steve: I am writing regarding the May, 2002 issue of the Oak Brook Civic Association newsletter which I received yesterday. It was reported that at the April 9, 2002 Village Board meeting, the Trustees voted to waive bidding and award the furntiure contracts for the Municipal Complex Project . I am assuming that contract would be in the hundreds of thousands of dollars, and I am wondering why bidding was waived. I know when I moved my company' s corporate offices 5 years ago from Downers Grove where we had been for 14 years to Elmhurst, we decided to purchase all new furniture, file cabinets, etc. , and our bids ranged between $40, 000 and $100, 000 to furnish a 3,000 square foot space. I cannot imagine that the same ranges except in larger numbers would not exist with furniture bids for the Municipal Complex. I would appreciate your comments on the Trustees ' decision. I would also appreciate clarification of under what circumstances the Trustees are allowed legally to not bid contracts . I would also like to thank you for your response of May 20, 2002 on behalf of Trustee Caleel to my letter dated March 11 , 2002 and reminder dated May 15, 2002 . Please also extend my appreciation to Trustee Caleel . Sinerely, George aul Klein, Jr.