R-1840 - 11/12/2019 - ENGINEERING - Resolutions ITEM 6.D.5
BOARD OF TRUSTEES MEETING
VILLAGE OF SAMUEL E. DEAN BOARD ROOM
OAK B R , K , BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
November 12, 2019
SUBJECT: Award of Contract—A Professional Service Agreement for Supplemental
Professional Engineering Services for the Design of Harger Road Bike
Path Connection
FROM: Doug Patchin, Director of Public Works
BUDGET SOURCE/BUDGET IMPACT: $124,000 from account#461-76200.
RECOMMENDED MOTION: I move that the Village Board awards a Professional
Services Agreement to Christopher B. Burke Engineering, Ltd. (CBBEL), Rosemont,
Illinois in the amount of$124,000, subject to final attorney review. This is for
Supplemental design work required to meet Illinois Department of Transportation
(IDOT) and Federal Highway Administration(FHWA)criteria as part of the Federal
Transportation Alternatives Program(TAP) Grant. Additionally, I move that the Village
Board approves Resolution R-1840.
Background/History: As part of the 2018 Budget, we proposed designing a dedicated
Bike Path along Harger Road which would connect two sections of Bike Path.The existing
path uses the Harger Road bridge and the shoulder along a curve south of Yorkshire Woods.
The new Bike Path would utilize a standalone bridge which would connect two existing
sections of Bike Path and separate the vehicle and pedestrian traffic. As part of the project
design we requested that CBBEL look at potential grant funding. In July 2019,the Village
received a Federal Transportation Alternatives Program (TAP) Grant. The Federal share
for this project is $1,556,986. As part of the grant the Village is required to conduct
additional Soil Borings, complete a Drainage Plan, Hydraulic Modeling and design
Alternative Foundations based on the shallow bedrock found in the Creek bed.
Recommendation: That the Village Board awards a Professional Services Agreement to
Christopher B. Burke Engineering, Ltd. (CBBEL), Rosemont, Illinois in the amount of
$124,000, subject to final attorney review, for Supplemental design work required for the
Harger Road Bike Path Connection. Additionally, I move that the Village Board approves
Resolution R-1840.
BOT AGENDA 1?G
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THE VILLAGE OF OAK BROOK
COOK AND DUPAGE COUNTIES, ILLINOIS
RESOLUTION
2019-ENG-DESIGN-BP-AG-R-1840
A RESOLUTION
APROVING AND AUTHORIZING
THE EXECUTION OF AN AGREEMENT
BY AND BETWEEN THE VILLAGE OF OAK BROOK AND
CHRISTOPHER B. BURKE ENGINEERING, LTD. FOR
ENGINEERING DESIGN SERVICES RELATED TO THE
HARGER ROAD BIKE PATH CONNECTION
GOPAL G. LALMALANI, Village President
CHARLOTTE K. PRUSS, Village Clerk
JOHN BARR
PHILIP CUEVAS
MICHAEL MANZO
MOIN SAIYED
EDWARD TIESENGA
ASIF YUSUF
Village Board
Published in pamphlet form by authority of the
President and the Board of Trustees of the Village of Oak Brook
on this the 12th day of November, 2019
RESOLUTION 2019-ENG-DESIGN-BP-AG-R-1840
A RESOLUTION APPROVING AND AUTHORIZING
THE EXECUTION OF AN AGREEMENT
BY AND BETWEEN THE VILLAGE OF OAK BROOK AND
CHRISTOPHER B. BURKE ENGINEERING, LTD. FOR ENGINEERING DESIGN SERVICES
RELATED TO THE HARGER ROAD BIKE PATH CONNECTION
WHEREAS, the Village of Oak Brook is a municipal corporation with authority provided
for and granted pursuant to the Illinois Municipal Code to exercise certain powers and perform
certain functions pertaining to its local government and affairs;
WHEREAS, the Village of Oak Brook (hereinafter referred to as "Village") upon approval
of the corporate authorities may enter into an Agreement with another party pursuant to Illinois
Statute;
WHEREAS, Christopher B. Burke Engineering, Ltd. (hereinafter referred to as "Engineer")
is an engineering company that is a full-service engineering company, professional services
include but are not limited to design and construction engineering services;
WHEREAS, the Village is interested in contracting with Engineer for the purposes of
providing engineering consulting services for the Harger Road Bike Path Connection; and
WHEREAS, the Village of Oak Brook Corporate Authorities are of the opinion that it is in
the best interests of the Village of Oak Brook to enter into the attached agreement with the
Christopher B. Burke Engineering, Ltd. for the purposes referenced herein.
NOW, THEREFORE, BE IT RESOLVED by the Village President and Board of Trustees
of the Village of Oak Brook, DuPage and Cook Counties, Illinois as follows:
Section One - Recitals
The Corporate Authorities hereby find that all of the recitals hereinbefore stated as
contained in the preamble to this Resolution are full, true and correct and do hereby, by reference,
incorporate and make them part of this Resolution as legislative findings.
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Section Two—Approval of Agreement
The Village hereby approves the Agreement substantially in the form attached hereto and
made a part hereof collectively as Exhibit A.
Section Three—Authorization and Direction
The Village Manager is hereby authorized to execute, and the Village Clerk is hereby
authorized to attest the Agreement, substantially in the form of such agreement attached hereto
as Exhibit A, with such changes therein as shall be approved by the Village Attorney and the
officials of the Village executing the same, their execution thereof to constitute exclusive evidence
of their approval to any and all changes or revisions therein from and after the execution and
delivery of such Agreement.
Section Four- Other Actions Authorized
The officers, employees and/or agents of the Village shall take all actions necessary or
reasonably required to carry out and give effect to the intent of this Resolution and otherwise to
consummate the transactions contemplated herein, and shall take all actions necessary in
conformity therewith including, without limitation, the execution and delivery of all documents
required to be delivered in connection with the transaction contemplated herein.
Section Five - Authorization of Expenditures
The Corporate Authorities hereby authorize and direct the expenditure of all costs related
to the execution of the Agreement, additionally, the Village is authorized and directed to allocate
and spend all necessary funds to fulfill the requirements of the Agreement and of this Resolution.
Section Six—Waiver of Bidding Process
To the extent that any requirement of bidding would be applicable to the transactions
contemplated hereunder, the same is hereby waived.
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Section Seven - Acts of Village Officials
That all past, present and future acts and doings of the officials of the Village that are in
conformity with the purpose and intent of this resolution are hereby, in all respects, ratified,
approved, authorized and confirmed.
Section Eight—Effective Date
This resolution shall be in full force and effect from and after its passage, approval and
publication as provided by law.
Section Nine - Publication
This resolution shall be published in book or pamphlet form as provided by the Illinois
Municipal Code.
Section Ten—Conflict Clause
All resolutions, parts of resolutions or board actions in conflict herewith are hereby repealed
to the extent of such conflict.
Section Eleven — Saving Clause
If any section, paragraph, clause or provision of this resolution is declared by a court of
law to be invalid or unconstitutional, the invalidity or unconstitutionality thereof shall not affect the
validity of any other provisions of this resolution, which are hereby declared to be separable.
Section Twelve—Recording
This resolution shall be entered into the minutes and upon the journals of the Board of
Trustees of the Village of Oak Brook.
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DECIDED pursuant to a Roll Call Vote:
YES NO ABSENT PRESENT
X X
John Barr
X X
Philip Cuevas
X X
Michael Manzo
X
Moin Saiyed
X X
Edward Tiesenga
X X
Asif Yusuf
Gopal G. Lalmalani (if necessary)
5 1 5
TOTAL
PASSED AND APPROVED by the Village of Oak Brook Board of Trustees on the 12th
day of November, 2019:
r
Gopal G. Lalmalani
Village President
ATTEST:
Charlotte K. Pruss
Village Clerk
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STATE OF ILLINOIS )
SS
COUNTIES OF COOK AND DUPAGE )
CLERK'S CERTIFICATION
I, Charolette K. Pruss, do hereby certify that I am the duly qualified Village Clerk in and
for the Village of Oak Brook, Cook and DuPage, Counties, Illinois; that I am the keeper of the
files, records, and seal of said Village, and that the following is a true and correct copy of
RESOLUTION 2019-ENG-DESIGN-BP-AG-R-1840
A RESOLUTION APROVING AND AUTHORIZING THE EXECUTION OF AN AGREEMENT
BY AND BETWEEN THE VILLAGE OF OAK BROOK AND
CHRISTOPHER B. BURKE ENGINEERING, LTD. FOR ENGINEERING DESIGN SERVICES
RELATED TO THE HARGER ROAD BIKE PATH CONNECTION
adopted and approved by the President and the Board of Trustees at an official meeting held on
November 12, 2019 and that the vote on the motion for adoption was as follows:
YES NO ABSENT PRESENT
John Barr X X
Philip Cuevas X X
Michael Manzo X X
Moin Sai ed X
Edward Tiesen a X X
Asif Yusuf X X
Gopal G. Lalmalani if necessary)
5 1 5
TOTAL
I do further certify that the deliberations of the Board on the adoption of said resolution
were conducted openly, that the vote on the adoption of said resolution was taken openly, that
said meeting was called and held at a specified time and place convenient to the public, that
notice of said meeting was duly given to all of the news media requesting such notice, that said
meeting was called and held in strict compliance with the provisions of the Open Meetings Act of
the State of Illinois, as amended, and with the provisions of the Village Code of the Village of Oak
Brook, as amended, and that the Board has complied with all of the provisions of said Act and
said Code and with all of the procedural rules of the Board.
I further state that this Certification is issued under my hand and the seal of the Village of
Oak Brook as required in the Illinois Compiled Statues 65 ILCS 5/1-2-4.
IN WITNESS WHEREOF, I have hereunto set my hand and caused to be affixed the
Corporate Seal of said Village of Oak Brook, Cook and DuPage Counties, Illinois on the date set
forth herein.
F 04
Charolette K. Pruss, Village Clerk
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\,�NTY
Exhibit A
Agreement
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