R-1864 - 03/10/2020 - STORM WATER MANAGEMENT - Resolutions ITEM 6.C.3
BOARD OF TRUSTEES MEETING
VILLAGE O F SAMUEL E. DEAN BOARD ROOM
OAK BR K , BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of.
March 10, 2020
SUBJECT: Award of Contract—2020-2022 Storm Sewer Services
FROM: Rania Serences, Senior Purchasing Assistant
BUDGET SOURCE/BUDGET IMPACT: $24,000.00 is included in 364-71900 for these
services in the 2020 budget
RECOMMENDED MOTION: I move that the Village Board award a contract to the
lowest responsive and responsible bidder, Tierra Environmental Services, East
Chicago, Indiana, for Storm Sewer Services, based on the hourly rates indicated in
the attached tabulation, for an estimated amount of$74,020.00 ($24,000.00 for 2020,
$24,960.00 for 2021, and $25,060.00 for 2022), and approve Resolution R-1864.
Back2round/History:
A request for bids for Storm Sewer Services was sent to three (3) companies on Tuesday,
February 4, 2020. Three (3) bids were received on Wednesday, February 12, 2020 (see
attached tabulation). Tierra Environmental Services submitted the lowest hourly rates for
storm sewer services.Also,Tierra Environmental Services has performed these services for
the Village since 2017 and staff is extremely satisfied.
Storm Sewer Services includes storm sewer cleaning, maintenance, and jetting of
approximately 200 inlet basins. Pricing was also obtained for emergency services provided
by vendors for this type of work. The Village supplies one laborer, water for cleaning, and
the dumpsite. Work will be completed in eight consecutive days between 7:00 am and 3:30
pm.
Recommendation:
Staff recommends the Village Board approve a Storm Sewer Services Contract with
Tierra Environmental Services, and approve Resolution R-1864.
BOTAGENDA031020
Page 1 RG
STORM SEWER SERVICES
Tierra Environmental Services A-K Underground, Inc. American Vactor Services
Operator and Laborer 2020 2021 2022 2020 2021 2022 2020 2021 2022
Non-Emergency Services Hourly Rates
Jetting/Cleaning $300.00 $310.00 $310.00 $400.00 $405.00 $410.00 $540.00 $540.00 $540.00
Root Cutting $300.00 $310.00 $310.00 $400.00 $405.00 $410.00 $540.00 $540.00 $540.00
Television Inspection $300.001 $310.00 $310.00 $465.00 $465.001 $465.00 $490.00 $490.00 $490.00
Emergency Services Hourly Rates
Jetting/Cleaning $385.00 $395.00 $395.00 $450.00 $455.00 $460.00 $740.00 $740.00 $740.00
Root Cutting $385.00 $395.00 $395.00 $450.00 $455.00 $460.00 $740.00 $740.00 $740.00
Television Inspection $385.00 $395.00 $395.00 $465.00 $465.00 $465.00 $690.00 $690.00 $690.00
Minimum Hour Charges
Emergency $0.00 $0.00 $0.00 $450.00 $450.00 $460.00 2 hours 2 hours 2 hours
Non-Emergency $0.00 $0.00 $0.00 $400.00 $405.00 $410.00 $0.00 $0.00 $0.00
Emergency Travel Charges $300.00 $310.00 $310.00 $0.00 $0.00 $0.00 $740.00 $740.00 $740.00
Operator Only(Village to Supply Laborer)
Non-Emergency Services Hourly Rates
Jetting/Cleaning $260.00 $270.00 $270.00 $299.00 $305.00 $310.00 $400.00 $400.00 $400.00
Root Cutting $260.00 $270.00 $270.00 $299.00 $305.00 $310.00 $400.00 $400.00 $400.00
Television Inspection $260.00 $270.00 $270.00 $365.00 $365.00 $365.00 $350.00 $350.00 $350.00
Emergency Services Hourly Rates
Jetting/Cleaning $345.001 $350.00 $350.00 $350.00 $355.00 $360.00 $500.00 $500.00 $500.00
Root Cutting $345.00 $350.00 $350.00 $350.00 $355.00 $360.00 $500.00 $500.00 $500.00
Television Inspection $345.00 $350.00 $350.00 $365.00 $365.00 $365.00 $450.00 $450.00 $450.00
Minimum Hour Charges
Emergency $0.00 $0.00 $0.00 $350.00 $355.00 $360.00 1 2 hoursl 2 hours 2 hours
Non-Emergency $0.001 $0.00 $0.00 $299.001 $305.00 $310.00 $0.00 $0.00 $0.00
Emergency Travel Charges $260.00 $270.00 $270.00 $0.00 $0.00 $0.00 $500.00 $500.00 $500.00
THE VILLAGE OF OAK BROOK
COOK AND DUPAGE COUNTIES, ILLINOIS
RESOLUTION
2020-PW-STRM-SWR-R-1864
A RESOLUTION APPROVING AND AUTHORIZING THE AWARD OF A
CONTRACT TO TIERRA ENVIRONMENTAL TO PROVIDE STORM
SEWER SERVICES
GOPAL G. LALMALANI, Village President
CHARLOTTE K. PRUSS, Village Clerk
JOHN BAAR
PHILIP CUEVAS
MICHAEL MANZO
MOIN SAIYED
EDWARD TIESENGA
ASIF YUSUF
Village Board
Published in pamphlet form by authority of the
President and the Board of Trustees of the Village of Oak Brook
on this the 10th day of March, 2020
Resolution 2020-PW-STRM-SWR-R-1864
Approving a Contract for Storm Sewer Services
With Tierra Environmental
Page 2 of 4
RESOLUTION 2020-PW-STRM-SWR-R-1864
A RESOLUTION APPROVING AND AUTHORIZING THE AWARD
OF A CONTRACT TO TIERRA ENVIRONMENTAL
TO PROVIDE STORM SEWER SERVICES
WHEREAS, cleaning, maintenance and jetting of storm sewers in the Village is required on an
annual basis to insure regular flow of storm water; and
WHEREAS, a request for bids was sent to three companies that provide Storm Sewer Services
("Services'); and
WHEREAS, three bids were received and a tabulation was prepared; and
WHEREAS, the bid received from Tierra Environmental Services ("Tierra") was for the lowest
price to perform the Services; and
WHEREAS, the President and Board of Trustees being fully advised in the premises, have
determined that it is in the best interests of the Village and its residents to award the Contract for Services
to Tierra.
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part of,
this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Approval of Contract. The President and Board of Trustees hereby approve the
Contract with Tierra in substantially the same form as attached as Exhibit A.
Section 3: Authorization and Execution of Contract. The Village Manager and Village Clerk
shall be, and hereby are, authorized to execute the Contract between the Village and Tierra after receipt of
the final Agreement fully executed by Tierra.
Section 4: Effective Date. This Resolution shall be in full force upon passage and approval
in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2020-PW-STRM-SWR-R-1864
Approving a Contract for Storm Sewer Services
With Tierra Environmental
Page 3 of 4
APPROVED THIS 10th day of March, 2020
Gopal G. Lalmalani
Village President
PASSED THIS 10th day of March, 2020
Ayes: Baar, Cuevas, Saiyed, Tiesenga, Yusuf
Nays: None
Absent: Manzo
l�G 0 O,g ATTEST:
cul �11
- r �1
Charlotte K. Pruss
Village Clerk
G 4 f�
C�CaUN7'� ���
!�T+
REVIEW OF CONTRACTS
Awarding A ncy: o �Co ract:
Depa t: Pro ra /Account Number:
Awarded Contract Price: N B e d Amfouunnt.
r pc UI
[� Under $20,000 [-] $500,001 - $1,000,000
$20,000 - $500,000 Over $1,000,000
�CO Cry%, 4bO.Aji e/" v t �
I
Name:. Date: a`?
jame: -- - Date: z 7v
Date:
Name:
Name- = - ' Date: G O J
0 Three (3) Originals signed by other party Date/Initials _
[] Original provided to staff member for other party Date/Initials _ 1
Original provided to Official Files Date/Initials
Village of Oak Brook I Approved by Board of Trustees- Date/Initials.
Resolution 2020-PW-STRM-SWR-R-1864
Approving a Contract for Storm Sewer Services
With Tierra Environmental
Page 4 of 4
EXHIBIT A
CONTRACT FOR STORM SEWER SERVICES