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R-1868 - 03/26/2020 - ENGINEERING - Resolutions ITEM S.C.1 BOARD OF TRUSTEES VILLAGE OF MEETING SAMUEL E. OAK B 9 . K DEAN BOARD ROOM BUTLER GOVERNMENT CENTER 1200 OAK BROOK ROAD OAK BROOK, ILLINOIS 630-368-5000 AGENDA ITEM Special Board of Trustees Meeting of March 26, 2020 SUBJECT: Award of Contract - A Professional Services Agreement for Engineering Services for the North York Road and Harger Road Intersection Reconstruction Project. FROM: Doug Patchin, Director of Public Works Z:iO BUDGET SOURCE/BUDGET IMPACT: $681,100 from Roadway Improvements Account 461-90700 RECOMMENDED MOTION: I move that the Village Board awards a Professional Engineering Services Agreement to Civiltech Engineering, Inc. for the reconstruction of the intersection of North York Road at Harger Road, and the construction of a new underpass structure at Salt Creek Trail,subject to final attorney review and approval.Additionally,I move that the Village Board approves Resolution R-1868. Background/History: As part of the North York Road at Harger Road Intersection Reconstruction Project, the Village is required to match the $4,359,860 being provided in federal funding with $3,132,440 in local funding for a project estimated total of $7,492,300. Because the project completion spans 2020 and 2021, the Village's local funding will be distributed accordingly over those years. This is a State Bid Project and, bids were opened March 6, 2020. The lowest responsive and responsible bidder for this project is Martam Construction Incorporated in the amount of$7,365,297. 1?G The low bid for this project has changed the cost as follows: $7,365,297 Construction cost of low bid. $681,100 Construction Engineering cost. ($2,027,960) STP Federal Funds available for construction and Construction Engineering. ($2,331,900) CMAQ Federal funds available for construction and Construction Engineering. $3,686,537 Village participation share for construction and Construction Engineering.This cost has changed due to non-special waste quantity increase. Recommendation: That the Village Board awards a Professional Engineering Services Agreement to Civiltech Engineering, Inc., for the reconstruction of the intersection of North York Road at Harger Road, subject to final attorney review and approval. Additionally,I move that the Village Board approves Resolution R-1868. THE VILLAGE OF OAK BROOK COOK AND DUPAGE COUNTIES, ILLINOIS RESOLUTION NUMBER 2020-ENG-AG-EX-R-1868 A RESOLUTION AUTHORIZING AND APPROVING THE EXECUTION OF AN AGREEMENT BY AND BETWEEN THE VILLAGE OF OAK BROOK AND CIVILTECH ENGINEERING, INC. GOPAL G. LALMALANI, Village President CHARLOTTE K. PRUSS, Village Clerk JOHN BAAR PHILIP CUEVAS MICHAEL MANZO MOIN SAIYED EDWARD TIESENGA ASIF YUSUF Village Board Published in pamphlet form by authority of the President and the Board of Trustees of the Village of Oak Brook on this the 26th day of March, 2020 RESOLUTION NO. 2020-ENG-AG-EX-R-1868 A RESOLUTION AUTHORIZING AND APPROVING THE EXECUTION OF AN AGREEMENT BY AND BETWEEN THE VILLAGE OF OAK BROOK AND CIVILTECH ENGINEERING, INC. WHEREAS, the Village of Oak Brook is a municipal corporation with authority provided for and granted pursuant to the Illinois Municipal Code to exercise certain powers and perform certain functions pertaining to its local government and affairs; WHEREAS, the Village of Oak Brook (hereinafter referred to as "Village") upon approval of the corporate authorities may enter into an Agreement with another party pursuant to Illinois Statute; WHEREAS, the Village is improving an intersection at North York Road and Harger Road with the new underpass structure at Salt Creek Trail; the cost of said improvement has necessitated the use of federal funds along with a match of local funding; and WHEREAS, Civiltech Engineering, Inc. (hereinafter referred to as "Engineer") is a full- service engineering firm that provides said services to various clients; WHEREAS, the Village is interested in entering into an agreement with Engineer as a consulting engineer for the purposes of providing design and construction engineering services in connection with the North York Road and Harger Road Intersection Reconstruction Project; and WHEREAS, the Village of Oak Brook Corporate Authorities feel that it is in the best interests of the Village of Oak Brook to enter into the attached agreement with Civiltech Engineering, Inc. for the purposes referenced herein. NOW, THEREFORE, BE IT RESOLVED by the Village President and Board of Trustees of the Village of Oak Brook, DuPage and Cook Counties, Illinois as follows: Section One - Recitals The Corporate Authorities hereby find that all of the recitals hereinbefore stated as contained in the preamble to this resolution are full, true and correct and do hereby, by reference, incorporate and make them part of this resolution as legislative findings. Section Two —Approval of Agreement The Village hereby approves the Agreement, substantially in the form attached hereto and made a part hereof collectively as Exhibit A. 2 Section Three—Authorization and Direction The Village Manager is hereby authorized to execute, and the Village Clerk is hereby authorized to attest the Agreement, substantially in the form of such agreement attached hereto as Exhibit A, with such changes therein as shall be approved by the Village Attorney and the officials of the Village executing the same, their execution thereof to constitute exclusive evidence of their approval to any and all changes or revisions therein from and after the execution and delivery of such Agreement. Section Four- Other Actions Authorized The officers, employees and/or agents of the Village shall take all actions necessary or reasonably required to carry out and give effect to the intent of this resolution and otherwise to consummate the transactions contemplated herein, and shall take all actions necessary in conformity therewith including, without limitation, the execution and delivery of all documents required to be delivered in connection with the transaction contemplated herein. Section Five - Authorization of Expenditures The Corporate Authorities hereby authorize and direct the expenditure of all costs related to the execution of the Agreement, additionally, the Village is authorized and directed to allocate and spend all necessary funds to fulfill the requirements of the agreement and of this resolution. Section Six—Waiver of Bidding Requirements To the extent that any requirement of bidding would be applicable to the transactions contemplated hereunder, the same is hereby waived. Section Seven -Acts of Village Officials That all past, present and future acts and doings of the officials of the Village that are in conformity with the purpose and intent of this resolution are hereby, in all respects, ratified, approved, authorized and confirmed. Section Eight—Effective Date This resolution shall be in full force and effect from and after its passage, approval and publication as provided by law. Section Nine - Publication This resolution shall be published in book or pamphlet form as provided by the Illinois Municipal Code. Section Ten—Conflict Clause All resolutions, parts of resolutions or board actions in conflict herewith are hereby repealed to the extent of such conflict. 3 Section Eleven - Saving Clause If any section, paragraph, clause or provision of this resolution is declared by a court of law to be invalid or unconstitutional, the invalidity or unconstitutionality thereof shall not affect the validity of any other provisions of this resolution, which are hereby declared to be separable. Section Twelve- Recording This resolution shall be entered into the minutes and upon the journals of the Board of Trustees of the Village of Oak Brook. APPROVED THIS 26th day of March, 2020 Gopal G. Lalmalani Village President PASSED THIS 26th day of March, 2020 Ayes: Trustee Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf Nays: None Absent: None 0�Q��� ATTEST: 0 VA,.���AltA-44 Charlotte K. Pruss d' 4, Village Clerk \OUNT4 ,♦ 4 Exhibit A Agreement 5 �y�jf''• ++l1 REVIEW OF CONTRACTS Awarding Agency. Type of Contract: De nt: Pr g jAccount N ber: _ _ _ - qb7o A riled Contract Price Budgeted Amount EO] Under $20,000 $500,001 - $1,000,000 (� $20,000 - $500,000 �/C] Over $1,000,000 I c _ ,ov 14 ! '� Name: Date:3 ; Name: Date: Date: Name: Nam Date: 0 Three (3) Originals signed by other party Date/Initials [--j Original provided to staff member for other party Date/Initials _ I Original provided to Official Files Date/Initials Village of Oak Brook I Approved by Board of Trustees- Date/Initials: