Loading...
R-1869 - 04/14/2020 - ENGINEERING - Resolutions ITEM 6.C.3 BOARD OF TRUSTEES MEETING VILLAGE OF SAMUEL E. DEAN BOARD ROOM OAK B R , K BUTLER GOVERNMENT CENTER 1200 OAK BROOK ROAD OAK BROOK, ILLINOIS 630-368-5000 AGENDA ITEM Regular Board of Trustees Meeting of April 14, 2020 SUBJECT: Award of Contract—A Professional Service Agreement for Engineering Design Services of: 1. Brook Forest Water Main Improvements, Phase 2. 2. Sports Core Water Main Improvements. 3. 2020 Street Improvements. FROM: Doug Patchin, Public Works Director 7_�)p BUDGET SOURCE/BUDGET IMPACT: $192,680 from account#451-90100 Water Distribution Improvements and$69,800 from account#461-90700 Street Improvements. RECOMMENDED MOTION: I move that the Village Board awards a Professional Services Agreement to Burke LLC, Rosemont, Illinois in the amount of$262,480, subject to final attorney review, for professional engineering services related to the preparation of plans and specifications needed to procure proposals from contractors in order to deliver Design/Build contracts for the Village's 2020 Water Distribution Improvements and Street Improvement Projects. Additionally, I move that the Village Board approves Resolution R-1869 Background/History: As part of the 2020 Budget, staff had proposed these Capital Improvement Projects. In January I had requested that Burke LLC, start the Design Services, Plan Specification and Estimating for these projects. Last month staff was asked to review upcoming projects and determine which ones could be placed on hold. These projects were scheduled for Designer-Led Design-Build contracts,I have asked Burke LLC to complete the design of these projects in order to facilitate design/build construction in an expedited fashion at a time to be determined at a later date. The estimated construction and construction engineering budget and schedule for these projects are as follows: RG BOT AGENDA Page I 1. Brook Forest Water Main Improvements, Phase 2: $2,600,000. The design services are completed and construction can begin within 4 weeks of a Notice to Proceed. This work is expected to take 4 months to complete. 2. Sports Core Water Main Improvements: $750,000 Design services are 60% COMPLETE AND WILL BE COMPLETED BY May 8, 2020. Construction could begin within 4 weeks of a Notice to Proceed after the design is complete. This work is expected to take 2 months to complete. 2. 2020 Street Improvements: $755,200. The design is 30% complete and will be completed by June 5, 2020. Construction could begin within 4 weeks of a Notice to Proceed after the design is complete. This work is expected to take 2 months to complete. Recommendation: That the Village Board awards a Professional Services Agreement to Burke LLC, Rosemont, Illinois in the amount of$262,480, subject to final attorney review, for professional engineering services related to the preparation of plans and specifications needed to procure proposals from contractors in order to deliver Design/Build contracts for the Village's 2020 Water Distribution Improvements and Street Improvement Projects. Additionally, I move that the Village Board approves Resolution R-1869 BOT AGENDA Page 2 THE VILLAGE OF OAK BROOK COOK AND DUPAGE COUNTIES, ILLINOIS RESOLUTION NUMBER 2020-ENG-AG-VRS-IMPROVE-R-1869 A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF AN AGREEMENT BY AND BETWEEN THE VILLAGE OF OAK BROOK AND BURKE,LLC. FOR THE BROOK FOREST WATER MAIN IMPROVEMENTS - PHASE 2, SPORTS CORE WATER MAIN IMPROVEMENTS, AND THE 2020 STREET IMPROVEMENTS GOPAL G. LALMALANI, Village President CHARLOTTE K. PRUSS, Village Clerk JOHN BAAR PHILIP CUEVAS MICHAEL MANZO MOIN SAWED EDWARD TIESENGA ASIF YUSUF Village Board Published in pamphlet form by authority of the President and the Board of Trustees of the Village of Oak Brook on this the 14th day of April, 2020 RESOLUTION NO. 2020-ENG-AG-VRS-IMPROVE-R-1869 A RESOLUTION APROVING AND AUTHORIZING THE EXECUTION OF AN AGREEMENT BY AND BETWEEN THE VILLAGE OF OAK BROOK AND BURKE,LLC. FOR THE BROOK FOREST WATER MAIN IMPROVEMENTS - PHASE 2, SPORTS CORE WATER MAIN IMPROVEMENTS, AND THE 2020 STREET IMPROVEMENTS WHEREAS, the Village of Oak Brook is a municipal corporation with authority provided for and granted pursuant to the Illinois Municipal Code to exercise certain powers and perform certain functions pertaining to its local government and affairs; WHEREAS, the Village of Oak Brook (hereinafter referred to as "Village") upon approval of the corporate authorities may enter into an Agreement with another party pursuant to Illinois Statute; WHEREAS, Burke, LLC. (hereinafter referred to as"Engineer")is an engineering company that is a full-service engineering company, professional services include but are not limited to design and construction engineering services; WHEREAS, as part of the 2020 Budget, staff had proposed several Capital Improvement Projects and the Village previously approved the Engineer to start the Design Services, Plan Specification and Estimating for these projects: WHEREAS, due to the COVID-19 pandemic and related financial impacts to the Village, the Village has reviewed upcoming projects to determine which, if any projects, could be placed on hold; WHEREAS,the projects referenced herein were scheduled for Designer-Led Design-Build contracts and as a result the Village seeks to complete the design of these projects in order to facilitate design/build construction in an expedited fashion at a time to be determined at a later date; WHEREAS, the Village of Oak Brook Corporate Authorities are of the opinion that it is in the best interests of the Village of Oak Brook to enter into the attached agreement with Burke, LLC., for the purposes referenced herein. NOW, THEREFORE, BE IT RESOLVED by the Village President and Board of Trustees of the Village of Oak Brook, DuPage and Cook Counties, Illinois as follows: Section One— Recitals The Corporate Authorities hereby find that all of the recitals hereinbefore stated as contained in the preamble to this Resolution are full,true and correct and do hereby, by reference, incorporate and make them part of this Resolution as legislative findings. 2 Section Two —Approval of Agreement The Village hereby approves the Agreement substantially in the form attached hereto and made a part hereof collectively as Exhibit A. Section Three—Authorization and Direction The Village Manager is hereby authorized to execute, and the Village Clerk is hereby authorized to attest the Agreement, substantially in the form of such agreement attached hereto as Exhibit A, with such changes therein as shall be approved by the Village Attorney and the officials of the Village executing the same,their execution thereof to constitute exclusive evidence of their approval to any and all changes or revisions therein from and after the execution and delivery of such Agreement. Section Four- Other Actions Authorized The officers, employees and/or agents of the Village shall take all actions necessary or reasonably required to carry out and give effect to the intent of this Resolution and otherwise to consummate the transactions contemplated herein, and shall take all actions necessary in conformity therewith including, without limitation, the execution and delivery of all documents required to be delivered in connection with the transaction contemplated herein. Section Five -Authorization of Expenditures The Corporate Authorities hereby authorize and direct the expenditure of all costs related to the execution of the Agreement, additionally, the Village is authorized and directed to allocate and spend all necessary funds to fulfill the requirements of the Agreement and of this Resolution. Section Six—Waiver of Bidding Process To the extent that any requirement of bidding would be applicable to the transactions contemplated hereunder, the same is hereby waived. Section Seven -Acts of Village Officials That all past, present and future acts and doings of the officials of the Village that are in conformity with the purpose and intent of this resolution are hereby, in all respects, ratified, approved, authorized and confirmed. Section Eight—Effective Date This resolution shall be in full force and effect from and after its passage, approval and publication as provided by law. Section Nine - Publication This resolution shall be published in book or pamphlet form as provided by the Illinois Municipal Code. 3 Section Ten—Conflict Clause All resolutions, parts of resolutions or board actions in conflict herewith are hereby repealed to the extent of such conflict. Section Eleven —Saving Clause If any section, paragraph, clause or provision of this resolution is declared by a court of law to be invalid or unconstitutional, the invalidity or unconstitutionality thereof shall not affect the validity of any other provisions of this resolution, which are hereby declared to be separable. Section Twelve—Recording This resolution shall be entered into the minutes and upon the journals of the Board of Trustees of the Village of Oak Brook. 4 APPROVED THIS 14th day of April, 2020. f' Gopal G. Lalmalani Village President PASSED THIS 14th day of April, 2020. Ayes: Nays: Absent: ATTEST: G� 0 F 044, Charlotte K. Pruss x Village Clerk �dUNTY 5 Exhibit A Agreement 6 REVIEW OF CONTRACTS AwardingAgency: Type of Co tract: Se V's DetPAccoun umber: p�ytgn � , 9 � A arded Contract Price: ; Budgeted Amount: � o . oD ac�a u o. El Under $20,000 [:] $500,001 - $1,000,000 $20,000 - $500,000 [—] Over $1,000,000 i c ._L Ou Name: Date: 3 0� Name: Date: Name: ` Date: Name: Date: .La2 Three (3) Originals signed by other party Date/Initials [� Original provided to staff member for other party Date/Initials 1 Original provided to Official Files Date/Initials •' , Village of Oak Brook I Approved by Board of Trustees- Date/Initials: