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R-1872 - 04/14/2020 - ENGINEERING - Resolutions ITEM 6.C.6 BOARD OF TRUSTEES MEETING VILLAGE OF SAMUEL E. DEAN BOARD ROOM OAK B R k, K , BUTLER GOVERNMENT CENTER 1200 OAK BROOK ROAD OAK BROOK, ILLINOIS 630-368-5000 AGENDA ITEM Regular Board of Trustees Meeting of April 14, 2020 SUBJECT: Professional Engineering Design Services FROM: Doug Patchin, Public Works Director zoo BUDGET SOURCE/BUDGET IMPACT: $66,650 from account#811-90400, Sports Core Structural Improvements. RECOMMENDED MOTION: I move the Village Board award a contract to Christopher B. Burke Engineering, Ltd. (CBBEL), Rosemont, Illinois, in the amount of $66,650, subject to final attorney review, for professional engineering services related to the preparation of the plans, specifications and bidding documents for the Village's OSLAD Grant improvements and Shoreline Stabilization Project located at the Bath and Tennis Property, and approve Resolution R-1872. Back2round/History: In 2018, the Village contracted with Christopher Burke Engineering to conduct a study of the Sports Core Property and review the storm water drainage issues to determine what changes could be made to optimize useable space. After the initial review of the wetlands, and flood plain areas staff walked the grounds to look at what potentially could be done to draw more residents and members to the Sports Core Property. Using the report and our suggestions, staff from Christopher Burke came up with a conceptual design of the different possible recreational land uses and potential grants which the village could apply for. In the fall of 2018 the village applied for an Open Space Land Acquisition and Development Grant,the OSLAD Grant is offered by the Illinois Department of Natural Resources (IDNR). The OSLAD Grant Program matches funds, provided by local government entities, the grant provides up to 50% of the funding limited to a$400,000 grant maximum. The proposed recreational projects include: 1. A jogging track located on the old polo exercise track. 2. Additional Soccer fields located on the show field directly west of the pool. BOT AGENDA Page 1 1?G 3. A Picnic area located on the northwest side of the pond,behind the clubhouse where the barbeque but was located. 4. Additional soccer parking and pedestrian paths between the proposed projects. In September, 2019 the Village received the OSLAD grant in the amount of$279,600, this project would need to be completed within two years of the date received. In 2019 the Village also applied for additional grants from the IEPA and DuPage County Storm Water Management, for the Bath and Tennis Shoreline Stabilization. In March 2020, the Village received$40,000 from DuPage County for the Shoreline Stabilization, but we did not receive the grant from the IEPA. To receive both the OSLAD Grant and the DuPage County Stormwater Management Grant these projects must be completed by September 2021. To keep these projects on schedule, both of these projects need to have the design phase and the bidding process completed before the end of the year. Once the plans and specifications are completed staff will be bringing these projects to the Board for authorization to bid. Recommendation: That the Village Board award a contract to Christopher B. Burke Engineering, Ltd. (CBBEL), Rosemont, Illinois, in the amount of$66,650, subject to final attorney review, for professional engineering services related to the preparation of the plans,specifications and bidding documents for the Village's OSLAD Grant improvements and Shoreline Stabilization Project located at the Bath and Tennis Property, and approve Resolution R-1872. BOT AGENDA Page 2 THE VILLAGE OF OAK BROOK COOK AND DUPAGE COUNTIES, ILLINOIS RESOLUTION NUMBER 2020-ENG-AG-FNDS-DSGN-R-1872 A RESOLUTION AUTHORIZING AND APPROVING THE EXECUTION OF AN AGREEMENT BY AND BETWEEN THE VILLAGE OF OAK BROOK AND CHRISTOPHER B. BURKE ENGINEERING, LTD. FOR THE SPORTS CORE OSLAD IMPROVEMENTS AND BATH & TENNIS SHORELINE STABILIZATION PROJECT GOPAL G. LALMALANI, Village President CHARLOTTE K. PRUSS, Village Clerk JOHN BAAR PHILIP CUEVAS MICHAEL MANZO MOIN SAIYED EDWARD TIESENGA ASIF YUSUF Village Board Published in pamphlet form by authority of the President and the Board of Trustees of the Village of Oak Brook on this the 14th day of April, 2020 RESOLUTION NO. 2020-ENG-AG-FNDS-DSGN-R-1872 A RESOLUTION AUTHORIZING AND APPROVING THE EXECUTION OF AN AGREEMENT BY AND BETWEEN THE VILLAGE OF OAK BROOK AND CHRISTOPHER B. BURKE ENGINEERING, LTD. FOR THE SPORTS CORE OSLAD IMPROVEMENTS AND BATH & TENNIS SHORELINE STABILIZATION PROJECT WHEREAS, the Village of Oak Brook is a municipal corporation with authority provided for and granted pursuant to the Illinois Municipal Code to exercise certain powers and perform certain functions pertaining to its local government and affairs; WHEREAS, the Village of Oak Brook (hereinafter referred to as "Village") upon approval of the corporate authorities may enter into an Agreement with another party pursuant to Illinois Statute; WHEREAS, Christopher B. Burke Engineering, Ltd. (hereinafter referred to as"Engineer") is an engineering company that is a full-service engineering company, professional services include but are not limited to design and construction engineering services; WHEREAS, the Village previously applied for an Open Space Land Acquisition and Development Grant (hereinafter referred to as "OSLAD"), the OSLAD Grant is offered by the Illinois Department of Natural Resources (IDNR); WHEREAS, the OSLAD Grant Program matches funds, provided by local government entities, the grant provides up to 50% of the funding limited to a $400,000 grant maximum; WHEREAS, the Village also applied for an additional grant from DuPage County Storm Water Management and received $40,000 for the Shoreline Stabilization; WHEREAS, in order to receive the requested funding from both the OSLAD Grant and the DuPage County Stormwater Management Grant the referenced projects must be completed by September 2021; WHEREAS, in order to keep the referenced projects on schedule the Village requires the services of an engineer in order to prepare the required plans and assist in the preparation of the design phase and the bidding process; WHEREAS, the Village is interested in contracting with Engineer for the purposes of providing engineering design services for the Sports Core Structural Improvements; and WHEREAS, the Village of Oak Brook Corporate Authorities are of the opinion that it is in the best interests of the Village of Oak Brook to enter into the attached agreement with Christopher B. Burke Engineering, Ltd. for the purposes referenced herein. NOW, THEREFORE, BE IT RESOLVED by the Village President and Board of Trustees of the Village of Oak Brook, DuPage and Cook Counties, Illinois as follows: 2 Section One — Recitals The Corporate Authorities hereby find that all of the recitals hereinbefore stated as contained in the preamble to this resolution are full, true and correct and do hereby, by reference, incorporate and make them part of this resolution as legislative findings. Section Two —Approval of Agreement The Village hereby approves the Agreement substantially in the form attached hereto and made a part hereof collectively as Exhibit A. Section Three—Authorization and Direction The Village Manager is hereby authorized to execute, and the Village Clerk is hereby authorized to attest the Agreement, substantially in the form of such agreement attached hereto as Exhibit A, with such changes therein as shall be approved by the Village Attorney and the officials of the Village executing the same,their execution thereof to constitute exclusive evidence of their approval to any and all changes or revisions therein from and after the execution and delivery of such Agreement. Section Four- Other Actions Authorized The officers, employees and/or agents of the Village shall take all actions necessary or reasonably required to carry out and give effect to the intent of this resolution and otherwise to consummate the transactions contemplated herein, and shall take all actions necessary in conformity therewith including, without limitation, the execution and delivery of all documents required to be delivered in connection with the transaction contemplated herein. Section Five - Authorization of Expenditures The Corporate Authorities hereby authorize and direct the expenditure of all costs related to the execution of the Agreement, additionally, the Village is authorized and directed to allocate and spend all necessary funds to fulfill the requirements of the Agreement and of this Resolution. Section Six—Waiver of Bidding Process To the extent that any requirement of bidding would be applicable to the transactions contemplated hereunder, the same is hereby waived. Section Seven - Acts of Village Officials That all past, present and future acts and doings of the officials of the Village that are in conformity with the purpose and intent of this resolution are hereby, in all respects, ratified, approved, authorized and confirmed. Section Eight—Effective Date This resolution shall be in full force and effect from and after its passage, approval and publication as provided by law. 3 Section Nine - Publication This resolution shall be published in book or pamphlet form as provided by the Illinois Municipal Code. Section Ten—Conflict Clause All resolutions, parts of resolutions or board actions in conflict herewith are hereby repealed to the extent of such conflict. Section Eleven — Saving Clause If any section, paragraph, clause or provision of this resolution is declared by a court of law to be invalid or unconstitutional, the invalidity or unconstitutionality thereof shall not affect the validity of any other provisions of this resolution, which are hereby declared to be separable. Section Twelve— Recording This resolution shall be entered into the minutes and upon the journals of the Board of Trustees of the Village of Oak Brook. 4 APPROVED THIS 14th day of April, 2020. 1 Gopal G. Lalmalani Village President PASSED THIS 14th day of April, 2020. Ayes: Nays: Absent: ATTEST: U� Of 0Ak o Charlotte K. Pruss Village Clerk c� - �\G i 4� 4UNIX . 5 Exhibit A Agreement 6 �p;S rl y• r.,. REVIEW OF CONTRACTS AwardingA ency: T pe of Contract: -- -- _ - - . iso Depa t: ` Program/Account Number: Awarded Contract Price: Budgeted Amount: tPL0 Lam. oD �O Ca O. [� Under $20,000 F—] $500,001 - $1,000,000 i $20,000 - $500,000 [] Over $1,000,000 G; ,rte,r`►n 5�^cn �Pir V i Q9Sja S r�S Name:T Date: q1 LI n-/\ II Name Date: 6 2pZ0 ;Na : ` Date: L/v : Date: b i 0 Three (3) Originals signed by other party Date/Initials Original provided to staff member for other party Date/Initials 1 _j Original provided to Official Files Date/Initials village of Oak Brook I Approved by Board of Trustees- Date/Initials: