R-1873 - 04/28/2020 - ENGINEERING - Resolutions ITEM 6.C.4
BOARD OF TRUSTEES MEETING
VILLAGE OF SAMUEL E. DEAN BOARD ROOM
OAK B R , K BUTLER GOVERNMENT CENTER
�� 1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
April 28, 2020
SUBJECT: A Professional Service Agreement for the North Windsor Drive Widening
and Beautification Improvements
FROM: Doug Patchin, Director of Public Works ��v
BUDGET SOURCE/BUDGET IMPACT: $3,806,250 from account 461-90700,
Roadway Improvements.
RECOMMENDED MOTION:
I move the Village Board award a Professional Services Agreement to Burke LLC,
Rosemont, Illinois in the amount of$3,806,250, subject to final attorney review, for
professional engineering services related to a Construction Management Contract for the
Designer-Led Design-Build of the north Windsor Drive Widening and Beautification
Improvements, and approve Resolution R-1873.
Back2round/History:
During the 2020 Budget process we proposed widening north Windsor Drive from 22nd
Street to Swift Drive. Over the past couple of years, staff has been working with the
Tollway on the design and scheduling of the reconstruction of their bridge on Windsor.
Last year the Tollway changed the scheduling sequence for the bridge reconstruction. The
Tollway requested that the Village relocate the watermain and utilities, then rebuild and
widen Windsor Drive in 2020. The Tollway would then reconstruct and replace the bridge
in 2021. This would allow the Village to complete the Beautification in 2022. This project
will be paid over the next three(3) years. Below is the breakdown of fees associated with
this contract.
Electrical Streetscape Improvements
Electrical Streetscape Construction $395,000
Tollway Coordination and Construction $ 17,500
Construction Management $ 31,600
General Conditions(Insurance OH and Profit) $ 19,750
$463,850
BOT AGENDA Page 1
1?G
Civil& Streetscape Improvements
Civil Streetscape Construction $2,765,000
Tollway Coordination and Construction $ 82,950
Construction Management $ 221,200
General Conditions(Insurance OH and Profit) 138,250
$3,207,400
Proiect Coordination and Communication Plan
Metrostrategies and CBBEL $ 35,333
Owner's Allowance $ 100,000
Total Contract Price $3,806,250
This project will be paid through the Village's Infrastructure fund.
Recommendation:
The Village Board award a Professional Services Agreement to Burke LLC, Rosemont,
Illinois in the amount of$3,806,250, subject to final attorney review, for professional
engineering services related to a Construction Management Contract for the Designer-
Led Design-Build of the north Windsor Drive Widening and Beautification
Improvements, and approve Resolution R-1873.
BOT AGENDA Page 2
THE VILLAGE OF OAK BROOK
COOK AND DUPAGE COUNTIES, ILLINOIS
RESOLUTION
2020-ENG-DESIGN-AG-EX-R-1873
A RESOLUTION
APPROVING AND AUTHORIZING
THE EXECUTION OF AN AGREEMENT
BY AND BETWEEN
THE VILLAGE OF OAK BROOK AND
BURKE, LLC. FOR THE
WINDSOR DRIVE WIDENING AND
BEAUTIFICATION IMPROVEMENTS
GOPAL G. LALMALANI, Village President
CHARLOTTE K. PRUSS, Village Clerk
JOHN BAAR
PHILIP CUEVAS
MICHAEL MANZO
MOIN SAIYED
EDWARD TIESENGA
ASIF YUSUF
Village Board
Published in pamphlet form by authority of the
President and the Board of Trustees of the Village of Oak Brook
on this the 28th day of April, 2020
RESOLUTION 2020-ENG-DESIGN-AG-EX-R-1873
A RESOLUTION
APPROVING AND AUTHORIZING
THE EXECUTION OF AN AGREEMENT
BY AND BETWEEN
THE VILLAGE OF OAK BROOK AND
BURKE, LLC. FOR THE
WINDSOR DRIVE WIDENING AND
BEAUTIFICATION IMPROVEMENTS
WHEREAS, the Village of Oak Brook is a municipal corporation with authority provided for
and granted pursuant to the Illinois Municipal Code to exercise certain powers and perform certain
functions pertaining to its local government and affairs;
WHEREAS, the Village of Oak Brook (hereinafter referred to as "Village") upon approval
of the corporate authorities may enter into an Agreement with another party pursuant to Illinois
Statute;
WHEREAS, Burke, LLC. (hereinafter referred to as"Engineer")is an engineering company
that is a full-service engineering company, professional services include but are not limited to
design and construction engineering services;
WHEREAS, the Village previously proposed and approved the widening of North Windsor
Drive from 22nd Street to Swift Drive and funding was allocated accordingly during the 2020
Budget process;
WHEREAS, the Village has been working with the Illinois Tollway Authority on the design
and scheduling of the reconstruction of the bridge on Windsor Drive, as part of which the Village
was required to relocate the watermain and utilities, allowing the Village to complete the related
Windsor Drive Widening and Beautification Improvements;
WHEREAS, the Village is interested in contracting with Engineer for the purposes of
providing engineering services for the Windsor Drive Widening and Beautification Improvements;
and
WHEREAS, the Village of Oak Brook Corporate Authorities are of the opinion that it is in
the best interests of the Village of Oak Brook to enter into the attached agreement with Burke,
LLC. for the purposes referenced herein.
NOW, THEREFORE, BE IT RESOLVED by the Village President and Board of Trustees
of the Village of Oak Brook, DuPage and Cook Counties, Illinois as follows:
Section One— Recitals
The Corporate Authorities hereby find that all of the recitals hereinbefore stated as
contained in the preamble to this resolution are full, true and correct and do hereby, by reference,
incorporate and make them part of this resolution as legislative findings.
2
Section Two —Approval of Agreement
The Village hereby approves the Agreement substantially in the form attached hereto and
made a part hereof collectively as Exhibit A.
Section Three—Authorization and Direction
The Village President is hereby authorized to execute, and the Village Clerk is hereby
authorized to attest the Agreement, substantially in the form of such agreement attached hereto
as Exhibit A, with such changes therein as shall be approved by the Village Attorney and the
officials of the Village executing the same,their execution thereof to constitute exclusive evidence
of their approval to any and all changes or revisions therein from and after the execution and
delivery of such Agreement.
Section Four- Other Actions Authorized
The officers, employees and/or agents of the Village shall take all actions necessary or
reasonably required to carry out and give effect to the intent of this resolution and otherwise to
consummate the transactions contemplated herein, and shall take all actions necessary in
conformity therewith including, without limitation, the execution and delivery of all documents
required to be delivered in connection with the transaction contemplated herein.
Section Five -Authorization of Expenditures
The Corporate Authorities hereby authorize and direct the expenditure of all costs related
to the execution of the Agreement, additionally, the Village is authorized and directed to allocate
and spend all necessary funds to fulfill the requirements of the Agreement and of this Resolution.
Section Six—Waiver of Bidding Process
To the extent that any requirement of bidding would be applicable to the transactions
contemplated hereunder, the same is hereby waived.
Section Seven - Acts of Village Officials
That all past, present and future acts and doings of the officials of the Village that are in
conformity with the purpose and intent of this resolution are hereby, in all respects, ratified,
approved, authorized and confirmed.
Section Eight— Effective Date
This resolution shall be in full force and effect from and after its passage, approval and
publication as provided by law.
Section Nine - Publication
This resolution shall be published in book or pamphlet form as provided by the Illinois
Municipal Code.
3
Section Ten—Conflict Clause
All resolutions, parts of resolutions or board actions in conflict herewith are hereby repealed
to the extent of such conflict.
Section Eleven — Saving Clause
If any section, paragraph, clause or provision of this resolution is declared by a court of
law to be invalid or unconstitutional, the invalidity or unconstitutionality thereof shall not affect the
validity of any other provisions of this resolution, which are hereby declared to be separable.
Section Twelve— Recording
This resolution shall be entered into the minutes and upon the journals of the Board of
Trustees of the Village of Oak Brook.
APPROVED THIS 28th day of April, 2020.
Gopal G. Lalmalani
Village President
PASSED THIS 28th day of April, 2020.
Ayes: Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, Yusuf
Nays: None
Absent: None
Sad 4 f 04t,
'
�o A. O
�, � �:� ATTEST:
Charlotte K. Pruss
Village Clerk
4
Exhibit A
Agreement
5
wA .
R REVIEW OF CONTRACTS
Awardin/gj�Afency: ype of Contract: " f
Depart
ent: Acc un
Pro ram
9 J o t Number:
Affarded Contract Price: udgeted Amount:
Q Under $20,000 Q $500,001 - $1,000,000
Q $20,000 - $500,000
Over $1,000,000
nolscr t�. f 1 v e,
7C� r;� ► 0�-r� �n tea(
Name: Date:
Name: Date:
Name: Date: 14
� Name: Date:L --- "Y-- -- - l Z2 X020
Q Three (3) Originals signed by other party Date/Initials
[] Original provided to staff member for other party Date/Initials
Q Original provided to Official Files Date/Initials _
WWI
Village of Oak Brook i Approved by Board of Trustees- Date/lnitials: