BCG Monopole Security Camera Installation Project i
VILLAGE OF OAK BROOK
CONTRACT FOR THE
BUTLER GOVERNMENT CENTER MONOPOLE SECURITY CAMERA INSTALLATION PROJECT
Full Name of Contractor:Pace Systems, Inc. ("Contractor")
Principal Office Address:2040 Corporate Lane, Naperville, Illinois 60563-9691
Contact Person: James Pytel Telephone Number:(630)395-2200 X2221
TO: Village of Oak Brook("Village")
1200 Oak Brook Road
Oak Brook, Illinois
Attention:Jim Fox, Information Technology Director
Contractor warrants and represents that Contractor has
carefully examined the Work Site described below and
has reviewed and understood all documents included,
referred to,or mentioned in this bound set of documents.
1. Work
A. Contract and Work. Contractor acknowledges,
and agrees, that Contractor shall, at its sole cost and
expense, provide, perform, and complete, in the manner
specified and described, and upon the terms and 5. Miscellaneous. Do all other things required
conditions set forth, in this Contract, all of the following, of Contractor by this Contract;and
all of which is herein referred to as the"Work":
6. Quality. Provide, perform, and complete all
1. Labor. Equipment Materials and Supplies. of the foregoing in a proper and workmanlike
Provide, perform, and complete, in the manner, consistent with the standards of"
manner specified and described in this recognized professional firms in performing
Contract, all necessary work, labor, services, Work of a similar nature, in full compliance
transportation, equipment, materials, with, and as required by or pursuant, to this
supplies, information, data, and other means Contract, and with the greatest economy,
and items necessary for the Butler efficiency, and expedition consistent
Government Center Monopole Security therewith, with only new, undamaged, and
Camera Installation Project, as specified in first quality equipment, materials, and
Exhibit A attached hereto, at 1200 Oak supplies.
Brook Road, Oak Brook, Illinois 60523
("Work Site"); B. Performance Standards. Contractor
acknowledges and agrees that all Work shall be fully
2. Permits. The Village will furnish all provided, performed, and completed in accordance with
permits, licenses, and other governmental the Quotation dated April 9, 2020, attached hereto as
approvals and authorizations necessary in Exhibit A.
connection therewith;
C. Responsibility for Damage or Loss. Contractor
3. Insurance. Procure and furnish insurance proposes, and agrees, that Contractor shall be
certificates specified in this Contract; responsible and liable for, and shall promptly and
without charge to Village repair or replace, any damage
4. Taxes. Pay all applicable federal, state, and done to, and any loss or injury suffered by, the Village,
local taxes; the Work, the Work Site, or other property or persons as
a result of the Work.
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D. Insuection/Testing/Reiection. Village shall have
Payments shall be made upon time of completion
the right to inspect all or any part of the Work and to of the work and final approval by the Village.
reject all or any part of the Work that is, in Village's
judgment, defective or damaged or that in any way fails All payments may be subject to deduction or
to conform strictly to the requirements of this Contract
and the Village, without limiting its other rights or setoff by reason of any failure of Contractor to
Perform under this Contract. Each payment
remedies, may require correction or replacement at
shall include Contractor's certification of the
Contractor's cost, perform or have performed all Work
value of, and partial or final waivers of lien
necessary to complete or correct all or any part of the covering, all Work for which payment is then
Work that is defective, damaged, or nonconforming and requested and Contractor's certification that all
charge Contractor with any excess cost incurred thereby, prior P payments have been properly applied to
or cancel all or any part of any order or this Contract. the payment or reimbursement of the costs with
Work so rejected may be returned or held at Contractor's respect to which they were paid.
expense and risk.
2. Contract Price 3. Contract Time
Contractor
Contractor acknowledges and agrees that Contractor shall commence cthe wWork swithinandg 15 sdaas Contractor
shall take in full payment for all Work and other matters permitting) following the
t (weather
Village's acceptance of this
set forth under Section 1 above, including overhead and Contract provided Contractor shall have furnished to the
profit; taxes, contributions, and premiums; and Village all bonds and all insurance certificates specified
compensation to all subcontractors and suppliers, the in this Contract ("Commencement Date"). Contractor
compensation set forth below. further acknowledges and agrees that Contractor shall
A. SCHEDULE OF PRICES Perform the Work diligently and continuously and shall
complete the Work not later than June 30, 2020("Time
of Performance"). The Village may modify the Time of
For providing, performing, and completing all Performance at any time upon 15 days
prior en
Work, the Not-To-Exceed Contract Price of notice to the Contractor. Delays caused by the Village
$5,055.00 shall extend the Time of Performance; provided,
however, that Contractor shall be responsible for
TOTAL CONTRACT PRICE(in writing): completion of all Work within the Time of Performance,
notwithstanding any strike or other work stoppage by
Five Thousand and Fifty-Five Dollars Only employees of either Contractor or of the Village.
B. BASIS FOR DETERMINING PRICES 4. Financial Assurance
It is expressly understood and agreed that: A. Insurance. Contractor acknowledges and agrees
that Contractor shall provide certificates of insurance
1. All prices stated in the Schedule of Prices evidencing the minimum insurance coverages and limits
are firm and shall not be subject to set forth in Exhibit B within 10 days following the
escalation or change; Village's acceptance of this Contract. Such policies shall
be in form, and from companies, acceptable to the
2. The Village is not subject to state or local Village. The insurance coverages and limits set forth
sales, use, and excise taxes, that no such Exhibit B shall be deemed to be minimum coverages and
taxes are included in the Schedule of Prices, limits and shall not be construed in any way as a
and that all claim or right to claim any limitation on Contractor's duty to carry adequate
additional compensation by reason of the insurance or on Contractor's liability for losses or
payment of any such tax is hereby waived damages under this Contract. The minimum insurance
and released; coverages and limits that shall be maintained at all
times providingperformi
ile
3. All other applicable federal, state, and local Work arehas set forth in,
Exhibit Bng' or completing the
taxes of every kind and nature applicable to
the Work are included in the Schedule of
Prices. B. Indemnification. Contractor acknowledges and
C. TIME OF PAYMENT agrees that Contractor shall indemnify and save
harmless the Village its officers, officials, employees and
reed that a volunteers, against all damages, liability, claims, losses,
It is expressly understood and agreed and expenses (including attorneys fee)that may arise,or
down payment of 50%of the contract price is due be alleged to have arisen, out of or in connection with
at the time of receipt of order. Remaining Contractor's
performance of, or failure to perform, the
Work or any part thereof, or any failure to meet the
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r representations and warranties set forth in Section 6 of
this Contract.
D. Qualified. Contractor has the requisite
experience, ability, capital, facilities, plant, organization,
and staff to enable Contractor to perform the Work
D. Penalties. Contractor acknowledges and agrees successfully and promptly and to commence and
that Contractor shall be solely liable for any fines or civil complete the Work within the Contract Price and
penalties that are imposed by any governmental or Contract Time set forth above.
quasi-governmental agency or body that may arise, or be
alleged to have arisen, out of or in connection with 7. A_ cknowledaements
Contractor's performance of, or failure to perform, the
Work or any part thereof. In submitting this Contract, Contractor
5. Firm Proposal
acknowledges and agrees that:
A. Reliance. The Village is relying on all
All prices and other terms stated in this Contract are warranties, representations, and statements made by
firm and shall not be subject to withdrawal, escalation, Contractor in this Contract.
or change.
6. Contractor's Representations and Warranties
B. Acceptance. If this Contract is accepted,
Contractor shall be bound by each and every term,
In order to induce the Village to accept this Contract, condition, or provision contained in this Contract.
Contractor hereby represents and warrants as follows:
C. Remedies. Each of the rights and remedies
reserved to the Village in this Contract shall be
A. The Work. The Work, and all of its components, cumulative and additional to any other or further
shall strictly conform to the requirements of this
Contract, including, without limitation, the performance remedies provided in law or equity or in this Contract.
standards set forth in Subsection 1B of this Contract;
and shall be fit, sufficient, and suitable for the purposes D. Time. Time is of the essence in the performance
p rp of all terms and provisions of this Contract and, except
expressed in, or reasonably inferred from, this Contract
and the warranties expressed herein shall be in addition where stated otherwise references in thin Contract to
days shall be construed to refer to calendar days and
to any other warranties expressed or implied by law,
which are hereby reserved unto the Village. time.
B. Compliance with Laws. The Work, and all of its E. No Waiver. No examination, inspection,
components, shall be provided,performed, and completed investigation, test, measurement, review, determination,
in compliance with, and Contractor agrees to be bound decision, certificate, or approval by the Village, whether
before or after the Village's acceptance of this Contract;
by, all applicable federal, state, and local laws, orders, nor any information or data supplied by the Village,
rules, and regulations, as they may be modified or
whether before or after the Village's acceptance of this
amended from time to time, including without limitation, Contract;nor any order by the Village for the payment of
if applicable, the Prevailing Wage Act, 820 ILCS
130/0.01 et se an other prevailing wage laws; an money; nor any payment for, or use, possession, or
�.; Y Y acceptance of, the whole or any part of the Work by the
statutes requiring preference to laborers of specified Village; nor any extension of time
classes; any statutes prohibiting discrimination because granted the Village;
nor any delay by the Village in exercisinng any right
of, or requiring affirmative action based on, race, creed, under this Contract; nor any other act or omission of the
color, national origin, age, sex, or other prohibited Village shall constitute or be deemed to be an acceptance
classification; and any statutes regarding safety or the
of any defective, damaged, or nonconforming Work, nor
performance of the Work. Further, Contractor shall
operate to waive or otherwise diminish the effect of any
have a written sexual harassment policy in compliance representation or warranty made by Contractor; or of
with Section 2-105 of the Illinois Human Rights Act any requirement or provision of this Contract; or of any
during the course of the work. remedy,power, or right of the Village.
C. Not Barred. Contractor is not barred by law F. Severability. It is hereby expressed to be the
from contracting with the Village or with any other unit
of state or local government as a result of �� a i intent of the parties to this Contract that should any
provision, covenant, agreement, or portion of this
delinquency in the payment of any tax administered by Contract or its application to any Person or property be
the Illinois Department of Revenue unless Contractor is
contesting, in accordance with the procedures held invalid by a court of competent jurisdiction, the
established b the p remaining provisions of this Contract and the validity,
Y appropriate Revenue Act, its liability enforceability, and application to any Person or property
for the tax or the amount of tax, as set forth in 65 ILCS
5111-42.1-1; or u a violation of either Section 33E-3 or shall not be impaired thereby, but the remaining
� � Siprovisions shall be interpreted, applied, and enforced so
Section 33E-4 of Article 33 of the Criminal Code of 1961, as to achieve, as near as may be, the purpose and intent
720 ILCS 5/33E-1 et seq.
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of this Contract to the greatest extent permitted by agents; and (ii) at all reasonable hours at a location
applicable law. within this State.
G. Amen mart and M e N amendment K Picts of terest. Contractor represents and
or modification to this Contract shall beeffective until it certifies that, to the best of its knowledge,.(1) no elected
is reduced to writing and approved and executed by the or appointed Villa official, employee
corporate authorities of the parties in acco nce with all P or agent has a
applicable statutory procedures. personal financial interest in the business of the
Contractor or in this Agreement, or has personally
H Assignment. Neither this Contra received payment or other consideration for this
nor any Agreement; (2)as of the date of this Agreement,neither
interest herein, shall be assigned or subcontracted, in Contractor nor any person employed
whole or in part, by Contractor except u n the prior Contractor has a or associated with
written consent of the Village. any interest that would conflict in any
manner or degree with the performance of the
obligations under this Agreement; and (3) neither
1.
Governing Law. Venue. This Con ct shall be Contractor nor any person employed by or associated
governed by, construed and enforced in sten nce with with Contractor shall at any time during the term of this
the internal laws, but not the conflicts of laws rules, of Agreement obtain. or acquire any interest that would
the State of Illinois. Venue for any action wising out of conflict in any manner or de
or due to this Contract shall be in the Circuit Court for the obligations under this degree with the performance of
DuPage County,Illinois. Agreement
J. Payrolls, Contractor shall, in I` Exhibits and hRr Aarm,r,o„ba If any conflict exists
soeordance with Section 5 of the Illinois Prev • • Wage between this Agreement and any exhibit attached hereto
Act,.820 MCS 130/6,submit to the Village,o a monthly or any other Agreement between the parties relating to
basis, a certified payroll, if applicable. a certified this transaction, the tuns of this Agreement shall
payroll shall consist of a complete copy of records prevail.
required to be made and kept by the Pre Wage +
M. .1Vo Disclosure l Tnf
Confiden+:Anr•.na+;.... c,.. r.
Act. The certified payroll shall be acoomp hied by e
statement signed by the Contractor or subcontractor DMOWMIM. The Consultant acknowledges that it
which certifies that: (1) such records are tree and shall,in performing the Services for the Village under
accurate; (2) the hourly rate paid is n t less, if this Agreement, have access, or be directly or
applicable, than the general prevailing ratA of hourly indirectly exposed, to Confidential Information. The
wages required by .the Prevailing Wage ; and (3) Consultant shall hold confidential all Confidential
Contractor or subcontractor is aware that filing a Information and shall not disclose or use such
certified payroll that he or she knows to be false is a Confidential Information without the express prior
Class B misdemeanor. A general contractor may rely written consent of the Village. The Consultant shall
upon the certification of a lower tier submptractor, use reasonable measures at least as strict as those the
provided that the general contractor does not knowingly Consultant uses to protect its own confidential
rely upon a subcontractor's false certificatioIte
1pon two information. Such measures shall include, without
business days'notice,.Contractor and each sntractor limitation, requiring employees and subcontractors of
shall make available for.inspection the recdrequired the Consultant to execute a nondisclosure a
to be made and kept by the Act: (i) to the agreement
Wage, its before obtaining access to.Confidential Information.
officers and agents, and to the Director of IllinoisDepartment of Labor and his or hers des and
IN WITNESS WHEREOF the parties hereto VILLAGE OF OAK BROOK, an Illinois
have causet "s Agreement to be executed, municipal corporation
effective on 2020.
"eManagerJ2
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EXHIBIT A
(QUO TATION DATED APRIL 9, 2020)
5
ace Systems,Inc.
040 Corporate Lane • • • •
aperville,Illinois 60563-9691 Date
Hite/States Apr 09,2020 01:10 PM
ttp://www.pace-systems.com CDT '
( )630-395-2200
0 630-395-2250 -----— -- --— _.
Modified Date
Apr 09,2020 01:20 PM
CDT
-- _
PACE , INC. Doc#
561018 -revIof1
Description
1bwer CCN
SalesRep
Admin, Pace
(P)630-395-2197
—
Customer Contact
Customer Bill To Ship To
VILLAGE OF OAK BROOK VILLAGE OF C AK BROOK VILLAGE OF OAK BROOK
(VIL024) SERVICES,INI ORMATION SERVICES,INFORMATION
1200 OAK BROOK ROAD 1200 OAK BROOK ROAD 1200 OAK BROOK ROAD
OAK BROOK,IL 60523 OAK BROOK, L 60523 OAK BROOK,IL 60523
United States United States United States
Customer PO: Terms: Ship Via:
Net 30 Days UPS Ground
Special Instructions: Carrier Account#:
Description
Part# Tax Qty
1 AXIS M3206-LVE 01518-001 Yes 3 $500.00 $1,500.00
Network surveillance camera-dome-outdoor,indoor-weatherproof-color(Day6Night)
-4 MP-2304 x 1728-720p, 1080p-fixed iris-fixed focal-HDMI-LAN 10/100-M)PEG,
H.264,HEVC,H.265,MPEG-4 AVC-PoE Class 3
2 AXIS 01786-LE 01162-001 Yes 1 $1,175.00 $1,175.00
Network surveillance camera-PTZ-outdoor,in oor-color(Day6Night)-1920 x 1080-
audio-M)PEG,H.264-PoE Class 3
3 AXIS T94SOlP 01190-001 Yes 1 $100.00 $100.00
Camera conduit back box-Indoor,outdoor-white-for AXIS M3057,M3058,P3225,
P3367,P3374,P3375,Q3515,Q3517,Q3615,03617
4 AXIS T8120 Midspan 15 W 1-port 5026-204 Yes 4 $50.00 $200.00
PoE injector-AC 100-240 V-15 Watt-output c nnectors: i-United States-for AXIS
M1103,M1104,M1113,M1113-E,M1114,M111 -E,M1143-L,M1144-L
5 XProtect Professional+ XPPPLUSDL- Yes 4 $120.00 $480.00
Device License-35 licenses-Win 35
6 Milestone Care Plus YXPPPLUSDL- Yes 4 $25.00 $100.00
Technical support-for XProtect Professional+-Device License-35 licenses-web 35
support-1 year
7 Professional Services PROFSERV Yes 1 $1,500.00 $1,500.00
Installation and Configuration
Subtotal: $5,055.00
Tax(0.000%): $0.00
Shipping: $0.00
Total: $5,055.00
EXHIBIT B
(INSURANCE REQUIREMENTS)
Certificates of Insurance shall be presented to the Village upon execution of this contract and vendor shall not
commence work until it provides and receives acceptance of insurance certificates from the Village as required by
this exhibit.
Each contractor performing any work pursuant to a contract with the Village of Oak Brook and each permittee
working under a permit as required pursuant to the provisions of Title 1 of Chapter 8 of the Code of Ordinances of
the Village of Oak Brook (hereinaftell referred to as "Insured") shall be required to carry such insurance as
specified herein. Such contractor and permittee shall procure and maintain for the duration of the contract or
permit insurance against claims for injuries to persons or damages to property which may arise from or in
connection with the performance of thE work under the contract or permit, either by the contractor, permittee,or
their agents,representatives,employees or subcontractors.
A contractor or permittee shall maintain insurance with limits no less than:
A. General Liability - $2,000,000 c mbined single limit per occurrence for bodily injury, personal injury and
property damage;
B. Automobile Liability (if applicable) - $1,000,000 combined single limit per accident for bodily injury and
property damage;
C. Worker's Compensation and Employer's Liability-Worker's Compensation limits as required by the Labor
Code of the State of Illinois andEmployer's Liability limits of$1,000,000 per accident.
Any deductibles or self-insured retention must be declared to and approved by the Village. At the option of the
Village, either the insurer shall reduce or eliminate such deductible or self-insured retention as respects the
Village, its officers, officials, employes and volunteers; or the Insured shall procure a bond guaranteeing
payment of losses and related investigations, claim administration and defense expenses to the extent of such
deductible or self-insured retention.
The policies shall contain,or be endorsed to contain,the following provisions:
D. General Liability and Automobfle Liability Coverage-
(1)The Village, its officers,offici s,employees and volunteers are to be covered as additional insureds as
respects: liability arising cut of activities performed by or on behalf of the Insured;premises owned,
occupied or used by the Insured. The coverage shall contain no special limitations on the scope of
protection afforded to the Village,its officers,officials,employees,volunteers,or agents.
(2)The Insured's insurance coverage shall be primary insurance as respects the Village, its officers,
officials, employees, volunteers and agents. Any insurance or self-insurance maintained by the
Village, its officers, officiEds, employees, volunteers or agents shall be in excess of the Insured's
insurance and shall not contribute with it.
(3)Any failure to comply with re orting provisions of the policies shall not affect coverage provided to the
Village,its officers,officials, employees,volunteers or agents.
(4)The Insured's insurance shall apply separately to each covered party against whom claim is made or
suit is brought except with respect to the limits of the insurer's liability.
E. Worker's Compensation and Emr loyer's Liability Coverage
The policy shall waive all rights of subrogation against the Village, its officers, officials, employees,
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S
volunteers and agents fbi losses arising from work performed by the insured for the Village.
Each insurance policy shall be endorsed to state that coverage shall not be suspended,voided,canceled by either
party, reduced in coverage or in lim its except after thirty (30) days prior written notice by certified mail has
been given to the Village. Each ins ance policy shall name the Village, its officers, officials and employees,
volunteers and agents as additional Insureds. Insurance is to be placed with insurers with a Best's rating of no
less than A:VIL
Each Insured shall furnish the Village with certificates of insurance and with original endorsements effecting
coverage required by this provision. he certificate and endorsements for each insurance policy are to be signed
by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to
be on forms approved by the Villag and shall be subject to approval by the Village Attorney before work
commences. The Village reserves the right to require complete,certified copies of all required insurance policies,
at any time.
Each insured shall include all subcontractors as insureds under its policies or shall furnish separate certificates
and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
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