R-1877 - 05/12/2020 - ENGINEERING - Resolutions ITEM 6.C.3
BOARD OF TRUSTEES MEETING
VILLAGE OF UPPER LEVEL CONFERENCE ROOM
OAK BR , K BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees
Meeting of
May 12, 2020
SUBJECT: Construction Engineering Services Agreement for Federal
Participation, for the Harger Road Multi-Use Path and Water Main
Project.
FROM: Doug Patchin, Director of Public Works pjO
BUDGET SOURCE/BUDGET IMPACT: N/A
RECOMMENDED MOTION: I move that the Village Board awards the Illinois
Department of Transportation (IDOT) Local Agency Consultant Construction
Engineering Services Agreement for Federal Participation (BLR 05611) for the
Harger Road Multi-Use Path and Water Main Project to Christopher B Burke
Engineering, Ltd., subject to final Attorney review. Additionally, I move that the
Village Board approves Resolution R-1877.
Background/History:As part of the 2020 budget, staff proposed the Harger Road
Multi-Use Path and Water Main Project, totaling $2,371,223. In 2019 the Village
received a Federal Highway Administration, Congestion Mitigation and Air
Quality(CMAQ) Grant totaling$1,556,986. The Village's portion for this project
is $814,237. The funding for the Engineering Services is $193,500, which is part
of the total project cost ($116,000 from the Federal Grant and $77,500 is the
Village's local share). These costs are included in the Local Public Agency
Agreement for Federal Participation, BLR 05310, as adopted by Resolution R-
1876.
Recommendation: That the Village Board awards the Illinois Department of
Transportation (IDOT) Local Agency Consultant Construction Engineering
Services Agreement for Federal Participation (BLR 05611) for the Harger Road
Multi-Use Path and Water Main Project to Christopher B Burke Engineering,Ltd.,
subject to final Attorney review. Additionally, I move that the Village Board
approves Resolution R-1877. F 7
THE VILLAGE OF OAK BROOK
COOK AND DUPAGE COUNTIES, ILLINOIS
RESOLUTION
2020-ENG-DESIGN-BP-AG-R-1877
A RESOLUTION
APROVING AND AUTHORIZING
THE EXECUTION OF AN AGREEMENT
BY AND BETWEEN
THE VILLAGE OF OAK BROOK AND
CHRISTOPHER B. BURKE ENGINEERING, LTD.
HARGER ROAD MULTI-USE PATH AND
WATER MAIN PROJECT
GOPAL G. LALMALANI, Village President
CHARLOTTE K. PRUSS, Village Clerk
JOHN BAAR
PHILIP CUEVAS
MICHAEL MANZO
MOIN SAIYED
EDWARD TIESENGA
ASIF YUSUF
Village Board
Published in pamphlet form by authority of the
President and the Board of Trustees of the Village of Oak Brook
on this the 12th day of May, 2020
RESOLUTION
2020-ENG-DESIGN-BP-AG-R-1 877
A RESOLUTION
APROVING AND AUTHORIZING
THE EXECUTION OF AN AGREEMENT
BY AND BETWEEN
THE VILLAGE OF OAK BROOK AND
CHRISTOPHER B.BURKE ENGINEERING,LTD.
HARGER ROAD MULTI-USE PATH AND
WATER MAIN PROJECT
WHEREAS,the Village of Oak Brook is a municipal corporation with authority provided
for and granted pursuant to the Illinois Municipal Code to exercise certain powers and perform
certain functions pertaining to its local government and affairs;
WHEREAS,the Village of Oak Brook(hereinafter referred to as"Village')upon approval
of the corporate authorities may enter into an Agreement with another party pursuant to
Illinois Statute;
WHEREAS,Christopher B.Burke Engineering,Ltd.(hereinafter referred to as"Engineer")
is an engineering company that is a full-service engineering company, professional
services include but are not limited to design and construction engineering services;
WHEREAS,the Village has previously contracted with Engineer for various engineering
services and has been pleased with the services performed by Engineer;
WHEREAS, the Village previously applied for and received a Federal
Highway Administration Congestion Mitigation and Air Quality (CMAQ) Grant in the
amount of $1,556,986.00 which also included a matching portion from the Village all of
which has been included in the Village's 2020 budet;and
WHEREAS,the Village of Oak Brook Corporate Authorities are of the opinion that it is in
the best interests of the Village of Oak Brook to enter into the attached agreement with the
Christopher B.Burke Engineering,Ltd.for the purposes referenced herein.
NOW,THEREFORE,BE IT RESOLVED by the Village President and Board of Trustees
of the Village of Oak Brook,DuPage and Cook Counties,Illinois as follows:
Section One—Recitals
The Corporate Authorities hereby find that all of the recitals hereinbefore stated
as contained in the preamble to this resolution are full, true and correct and do hereby, by
reference,incorporate and make them part of this resolution as legislative findings.
Section Two—Approval of Agreement
The Village hereby approves the Agreement substantially in the form attached hereto
and made a part hereof collectively as Exhibit A.
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Section Three—Authorization and Direction
The Village President is hereby authorized to execute,and the Village Clerk is hereby
authorized to attest the Agreement,substantially in the form of such agreement attached hereto
as Exhibit A, with such changes therein as shall be approved by the Village Attorney and the
officials of the Village executing the same,their execution thereof to constitute exclusive evidence
of their approval to any and all changes or revisions therein from and after the execution and
delivery of such Agreement.
Section Four-Other Actions Authorized
The officers,employees and/or agents of the Village shall take all actions necessary or
reasonably required to carry out and give effect to the intent of this resolution and otherwise to
consummate the transactions contemplated herein, and shall take all actions necessary in
conformity therewith including, without limitation, the execution and delivery of all documents
required to be delivered in connection with the transaction contemplated herein.
Section Five-Authorization of Expenditures
The Corporate Authorities hereby authorize and direct the expenditure of all costs related
to the execution of the Agreement,additionally,the Village is authorized and directed to allocate
and spend all necessary funds to fulfill the requirements of the Agreement and of this Resolution.
Section Six—Waiver of Bidding Process
To the extent that any requirement of bidding would be applicable to the transactions
contemplated hereunder,the same is hereby waived.
Section Seven-Acts of Village Officials
That all past,present and future acts and doings of the officials of the Village that are in
conformity with the purpose and intent of this resolution are hereby, in all respects, ratified,
approved,authorized and confirmed.
Section Eight—Effective Date
This resolution shall be in full force and effect from and after its passage, approval and
publication as provided by law.
Section Nine-Publication
This resolution shall be published in book or pamphlet form as provided by the Illinois
Municipal Code.
Section Ten—Conflict Clause
All resolutions,parts of resolutions or board actions in conflict herewith are hereby repealed
to the extent of such conflict.
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Section Eleven—Saving Clause
If any section,paragraph,clause or provision of this resolution is declared by a court of
law to be invalid or unconstitutional,the invalidity or unconstitutionality thereof shall not affect the
validity of any other provisions of this resolution,which are hereby declared to be separable.
Section Twelve—Recording
This resolution shall be entered into the minutes and upon the journals of the Board of
Trustees of the Village of Oak Brook.
APPROVED THIS 12th day of May,2020.
Gopal G.Lalmalani
Village President
PASSED THIS 12th day of May,2020.
Ayes: Trustee Baar,Cuevas,Manzo,Saiyed,Tiesenga,Yusuf
Nays: None
Absent: None
ATTEST: 6F 044.��o
Charlotte K.Pruss
o y Village Clerk
A o
9cFCOUNTV
4
Exhibit A
Agreement
5
F
REVIEW OF CONTRACTS
Awarding Agency: ype of Contract:
-- -_- -
Dep ment: Program/ count Number:
�Bire Awarded Contract Price: nt:
C] Under$20,000 0 $500,001 - $1,000,000
[-1 $20,000-$500,000 � Over$1,000,000
:Lou wD t
Fri
�ecip-ral oc�F� t
ood I+i-l l� tea awed k
W f+� (t 5�o L�r I�j. ��ke, l`� I rya�J i 1
Name: Date:s
Name: Date: -5 Qd?O
Name: Date:S-�-ate
Name: T7
Date:<j/6 Zp2D
0 Three (3)Originals signed by other party Date/Initials
Q Original provided to staff member for other party Date/Initials_-
F-1 Original provided to Official Files Date/Initials
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- Village of Oak Brook I Approved by Board of Trustees- Date/initials: