R-1880 - 05/26/2020 - PERSONNEL - Resolutions ITEM 9.13.1
BOARD OF TRUSTEES MEETING
VILLAGE OF UPPER LEVEL CONFERENCE ROOM
OAK BR , K BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
May 26, 2020
SUBJECT: Health, Third Party Administrator and Stop Loss Insurance, Dental,
Life/AD&D Insurance, Vision Insurance & Telemedicine
Agreements for 2020 - 2021 Plan Year
FROM: Kathy Vonachen, Human Resource Director
BUDGET SOURCE/BUDGET IMPACT: Program 126-Employee Benefits
RECOMMENDED MOTION: I move to approve Resolution 2020-PL-IS-R-1880, A
Resolution Approving the Waiver of Competitive Bidding and Authorizing the Purchase of
Insurance Benefits for Employees and direct staff to execute Agreements after receiving
final attorney review with B1ueCross B1ueShield(BC/BS)of Illinois for Group Health
Insurance Coverage, Third Party Administrator (TPA) Service, and Stop Loss
Insurance as well as Guardian for Dental, Dearborn National for Life and EyeMed for
Vision in the Plan Year starting July 1, 2020 through June 30,202 1.
Backaround/History:
The Village operates a self-insured health insurance program for all PPO claims on a
per individual basis for the first $85,000 ("individual specific attachment point or
ISL") of claims in a given plan year (July 1 to June 30). This program has been in
place in this format since 1993, but with different specific attachment points and
TPAs. The Village secures Stop Loss Coverage for claims that exceed $85,000
per individual or over 125% of the annual aggregate attachment point of expected
claims. As of March, the Village health benefit program has approximately 156
employees that include eligible dependents totaling 360 members. The Oak Brook
Park District is also on our plan paying the full premium cost for all eligible
individuals. The Village also offers a fully-insured HMO plan to all employees.
Renewal Information:
BOT 052620 AGENDA Page I
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THE VILLAGE OF OAK BROOK
COOK AND DUPAGE COUNTIES, ILLINOIS
RESOLUTION
2020-PL-IS-R-1880
A RESOLUTION APPROVING THE WAIVER OF
COMPETITIVE BIDDING AND AUTHORIZING THE
PURCHASE OF INSURANCE BENEFITS FOR
EMPLOYEES
GOPAL G. LALMALANI, Village President
CHARLOTTE K. PRUSS, Village Clerk
JOHN BAAR
PHILIP CUEVAS
MICHAEL MANZO
MOIN SAWED
EDWARD TIESENGA
ASIF YUSUF
Village Board
Published in pamphlet form by authority of the
President and the Board of Trustees of the Village of Oak Brook
on this the 26'h day of May, 2020
Resolution 2020-PL-IS-R-1880
Approving the Purchase of
Insurance Plans
Page 2 of 2
RESOLUTION 2020-PL-IS-R-1880
A RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BIDDING AND AUTHORIZING
THE PURCHASE OF INSURANCE BENEFITS FOR EMPLOYEES
WHEREAS,the Village provides its employees with health, dental, and life insurance benefits
(collectively,"Insurance Plans');and
WHEREAS,the Village currently purchases health insurance coverage,third-party administrator
services,and stop loss insurance from BlueCross BlueShield of Illinois(collectively,"BC/BS Plans');and
WHEREAS, the Village currently purchases dental insurance coverage from Guardian Dental
("Guardian Plan'j;and
WHEREAS,the Village currently purchases term life insurance coverage from Blue Cross Blue
Shield,formerly known as Dearborn National("BC/BS Plans);and
WHEREAS,the Insurance Plans are up for renewal;and
WHEREAS, instead of putting the purchase of the Insurance Plans out to bid or request for
competitive proposals,the Village Board has once again retained Vista National Insurance Group,Inc.to
market the Insurance Plans to various insurance providers to obtain the most advantageous Insurance
Plans for the Village;and
WHEREAS,because the Village retained Vista National Insurance Group, Inc.to obtain quotes
from various insurance providers,and the Village Board believes that Vista National Insurance Group,
Inc.has negotiated for the purchase of Insurance Plans that are advantageous to the Village,Village staff
has recommended that the Village waive competitive bidding for the purchase of the Insurance Plans;
and
WHEREAS,Village staff has recommended the Village Board renew:(i)the BC/BS Plans so that
they continue through June 30,2021;(ii)the Guardian Plan so that it continues through June 30,2021;
(iii)and(iv)the BC/BS Life Plan so that it continues through June 30,2022(collectively, "Renewals'l;
and
WHEREAS, the President and Board of Trustees, being fully advised in the premises, have
determined that it is in the best interests of the Village and its residents to so waive competitive bidding
and to approve the Insurance Plans,all subject to the appropriation of sufficient funds for the Insurance
Plans in the future fiscal year;
NOW THEREFORE,BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK,DU PAGE AND COOK COUNTIES,ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into,and made a part
of,this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Waiver of Competitive Bidding Requirements. The advertising and bidding
requirements for the purchase of the Insurance Plans are hereby waived in accordance with Section 1-7-
4 of the Village Code.
Section 3: Authorization of Insurance Plan. The purchase of the Insurance Plans is hereby
authorized.
Resolution 2020-PL-IS-R-1880
Approving the Purchase of
Insurance Plans
Page 2 of 2
Section 4: Execution of Required Documentation. The President,Village Manager,and the
Village Clerk shall be, and are hereby, authorized to execute and attest, on behalf of the Village all
documents necessary to complete the purchase of the Insurance Plans pursuant to Section 3 of this
Resolution,which documentation shall be in a final form approved by the Village Attorney.
Section 5: Effective Date. This Resolution shall be in full force and effect from and after its
passage by two-thirds of the Trustees and its approval in the manner provided by law.
APPROVED THIS 26th day of May,2020
l�
Gop .Lalmalani
Village President
PASSED THIS 26th day of May,2020
Ayes: Trustees Bear,Cuevas,Manzo,Saiyed,Tiesenga,Yusuf
Nays: None
Absent: None
ATTEST:
OF 04* �
B9 Charlotte K.Pruss
p Village Clerk
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