R-1828 - 09/24/2019 - FIRE DEPARTMENT - Resolutions Supporting DocumentsAGENDA ITEM
Regular Board of Trustees Meeting
September 24, 2019
SUBJECT: Fire Gear Purchase
FROM: Barry Liss, Fire Chief
BUDGET SOURCE/BUDGET IMPACT: 2019 Operational Budget, Program 700, Equipment
Replacement, Account #90200, in the amount of $21,875.00 for the purchase of seven (7)
complete sets of fire gear.
RECOMMENDED MOTION: I move that the Village Board approve Resolution 2019-
FD-GR-R-1828, A Resolution Approving the Waiver of Competitive Bidding and
Authorizing the Purchase of Fire Gear in order to maintain uniformity and
standardization within the Fire Department, and issue a purchase order in the
amount of $21,623.00 to Air One Equipment, Inc. out of South Elgin, Illinois
for seven (7) sets of Globe personal protective fire gear.
Background/History:
As part of the Village’s ongoing commitment in providing and promoting safety, health, wellness
of all firefighters, a program to maintain fire safety gear for all sworn members of the department
that does not exceed 5-years of service was established. The current program allows for the
replacement of 6-7 complete sets of fire gear on a rotating basis, so that all fire gear is effectively
replaced within a prescribed 5-year cycle.
The National Fire Protection Association (NFPA) has developed standards and best practices to
help departments through the turnout gear selection process as well as best practices related to the
purchasing, maintenance and cleaning. NFPA 1851: Standard on Selection, Care, and
Maintenance of Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting
and NFPA 1971: Standard on Protective Ensembles for Structural Fire Fighting and Proximity
Fire Fighting is the industry standard and best practice for the fire service.
These standards specify the minimum selection, care, and maintenance requirements for structural
firefighting protective ensembles and the individual ensemble elements that include
ITEM 9.A.1
garments, helmets, gloves, footwear, and interface components that are compliant with NFPA
1971, Standard on Protective Ensembles for Structural Fire Fighting and Proximity Fire
Fighting.
To determine the appropriate selection of personal protective fire gear, a clothing committee
comprised of a number of members of the department were tasked with evaluating the latest
specifications, quality, durability, and design of the initial personal protective fire gear. As a
result of their work, the department strongly endorses maintaining standardization and
compatibility of existing Globe fire gear.
Previous purchases of the Globe brand gear had been arranged through Municipal Emergency
Services (MES), who had been determined to be the most cost effective and responsive
manufacturer and a successful bidder through the National Purchasing Partners (NPPGov), a
national cooperative procurement organization based in Seattle.
This year, Globe Manufacturing ceased their relationship with MES and re-established a new
partnership for the Globe brand with Air One Equipment, Inc. Although, not associated with a
NPPGov, Air One has committed to maintaining cooperative and competitive pricing of the
Globe gear for Oak Brook. As a result, uniformity and standardization is maintained, and pricing
for the purchase of the seven (7) sets of personal protective safety fire gear is similar to the
previous purchases last budget year.
Recommendation:
That the above motion be presented to the board for approval.
RESOLUTION 2019-FD-GR-R-1828
A RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BIDDING
AND AUTHORIZING THE PURCHASE OF FIRE GEAR
WHEREAS, it is vital to the safety, health, and wellness of all sworn firefighters to maintain fire
safety gear; and
W HEREAS, the current program allows for the replacement of 6-7 complete sets of fire gear
(“Gear”) on a rotating basis, so that all Gear is effectively replaced within a prescribed 5-year cycle; and
W HEREAS, the 2019 budget includes $21,875 for the purchase of 7 complete sets of Gear; and
W HEREAS, Section 1-7-10 of the Village Code authorizes the Village to join with other units of
government in cooperative purchasing plans when it is in the best interests of the Village; and
W HEREAS, previous purchases of Gear have been made from Globe Manufacturing (“Globe”) and
arranged through Municipal Emergency Services (“MES”) who had been determined to be the most cost
effective and responsive manufacturer and a successful bidder through the National Purchasing Partners
(“NPPGov”), a national cooperative procurement organization based in Seattle; and
W HEREAS, this year, Globe ceased their relationship with MES and re-established a new
partnership for the Globe brand with Air One Equipment, Inc. (“Air One”); and
W HEREAS, although not associated with a national cooperative procurement organization, Air One
has committed to maintaining cooperative and competitive pricing of the Globe Gear for Oak Brook; and
W HEREAS, in order to maintain uniformity and compatibility of existing Globe Gear, Village staff
recommends waiving competitive bidding and approving the purchase of the Globe Gear through Air One;
and
W HEREAS, the President and Board of Trustees, being fully advised in the premises, have
determined that it is in the best interests of the Village and its residents to so waive competitive bidding and
to approve the purchase of Gear.
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part of,
this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Waiver of Competitive Bidding Requirements. The advertising and bidding
requirements for the purchase of Gear are hereby waived in accordance with Section 1-7-4 of the Village
Code.
Section 3: Authorization of Purchase of Gear. The purchase of Globe Gear from Air One in
a total amount not to exceed $21,623 is hereby authorized.
Section 4: Execution of Required Documentation. The Village President and the Village Clerk
shall be, and are hereby, authorized to execute and attest, on behalf of the Village all documents necessary
to complete the purchase pursuant to Section 3 of this Resolution.
Section 5: Effective Date. This Resolution shall be in full force and effect from and after its
passage by two-thirds of the Trustees and its approval in the manner provided by law.
Resolution 2019-FD-GR-R-1828
Approving the Purchase of Fire Gear
Page 2 of 2
APPROVED THIS 24th day of September, 2019.
Gopal G. Lalmalani
Village President
PASSED THIS 24th day of September, 2019.
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk