R-1899 - 09/08/2020 - ENGINEERING - ResolutionsITEM 6.D.4
BOARD OF TRUSTEES MEETING
VILLAGE OF SAMUEL E. DEAN BOARD ROOM
OAK BR K BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
September 8, 2020
SUBJECT: A Professional Service Agreement for the 2020 Water Distribution
Improvements, Brook Forest Subdivision Phase II.
FROM:Doug Patchin, Director of Public Works DP
BUDGET SOURCE/BUDGET IMPACT: $2,386,970 from account 451-91000,
Water Distribution Improvements.
RECOMMENDED MOTION: I move the Village Board award a Professional Services
Agreement to Burke LLC, Rosemont, Illinois in the amount of$2,386,970, and approve
Resolution R-1899, subject to final attorney review. A Resolution for Professional
Engineering Services related to a Construction Management Contract for the Designer-Led
Design-Build for the Brook Forest Subdivision Phase II section of the 2020 Water
Distribution Improvements.
Background/History:
In March 2020, staff was prepared to bring the 2020 Brook Forest Phase II Water
Distribution Improvements to the Board for approval. Phase I1 includes the northwest
quarter section of Brook Forest. Water Main replacement on Kingston Drive west of
Regent Drive, Kimberly Circle, Charleton Place, Pembroke Lane, Shelburne Drive and
Kingsbury Court.
Due to the COVID-19 pandemic and the State mandated "shelter in place"/shutdown in
March, this project was placed on hold. With the State reopening and contractors and
construction projects starting back up, Burke Engineering reached out to Geraidi Sewer
and Water,the contractor who had submitted the lowest bid for this Designer-Led Design-
Build contract. Geraidi offered a ($188,550) reduction off their original construction bid,
and Burke professional fees were reduced by ($23,863) these-combined savings reduced
the original bid price by$212,413.
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Below is the breakdown of fees associated with this contract.
Base Professional Fees
Construction Management 169,300
General Conditions (Insurance OH and Profit)105,720
275,020
Water Distribution Improvements
Watermain Construction 1,603,000
Full Depth Trench Patching and Restorations 508,950
2,111,950
Total Revised Contract Price 2,3869970
This project will be paid through the Village's Water Distribution Improvement fund.
Recommendation:
The Village Board award a Professional Services Agreement to Burke LLC, Rosemont,
Illinois in the amount of $2,386,970, and approve Resolution R-1899, subject to final
attorney review. A Resolution for Professional Engineering Services related to a
Construction Management Contract for the Designer-Led Design-Build for the Brook
Forest Subdivision Phase I1 section of the 2020 Water Distribution Improvements.
BOT AGENDA Page 2
THE VILLAGE OF OAK BROOK
COOK AND DUPAGE COUNTIES, ILLINOIS
RESOLUTION
NUMBER 2020-PW-WA-AG-R-1899
A RESOLUTION
APPROVING AND AUTHORIZING
THE EXECUTION OF AN AGREEMENT
BY AND BETWEEN
THE VILLAGE OF OAK BROOK AND
BURKE, LLC
2020 WATER DISTRIBUTION IMPROVEMENTS
GOPAL G. LALMALANI, Village President
CHARLOTTE K. PRUSS, Village Clerk
JOHN BAAR
PHILIP CUEVAS
MICHAEL MANZO
MOIN SAWED
EDWARD TIESENGA
ASIF YUSUF
Village Board
Published in pamphlet form by authority of the
President and the Board of Trustees of the Village of Oak Brook
on this the 8th day of September, 2020
RESOLUTION NO.2020-PW-WA-AG-R-1899
A RESOLUTION
APROVING AND AUTHORIZING
THE EXECUTION OF AN AGREEMENT
BY AND BETWEEN
THE VILLAGE OF OAK BROOK AND
BURKE,LLC
2020 WATER DISTRIBUTION IMPROVEMENTS
WHEREAS,the Village of Oak Brook is a municipal corporation with authority provided for
and granted pursuant to the Illinois Municipal Code to exercise certain powers and perform certain
functions pertaining to its local government and affairs;
WHEREAS,the Village of Oak Brook(hereinafter referred to as"Village")upon approval
of the corporate authorities may enter into an Agreement with another party pursuant to Illinois
Statute;
WHEREAS, Burke, LLC (hereinafter referred to as "Construction Manager') provides
various professional services to its various clients including but not limited to construction
management services;
WHEREAS,the Village has previously contracted with Construction Manager for various
projects and services and has been pleased with the services performed by the Construction
Manager on behlaf of the Village;
WHEREAS,Village staff previously worked through several proposals regarding the 2020
Brook Forest Phase II Water Distribution Improvements and as a result of which was prepared to
present the recommended proposal to the Vilalge Board for approval in March,2020,however,
due to COVID-19 mandated shutdown staff elected to postpone the presentation of this project;
WHEREAS, the Phase II 2020 Water Distribution Improvements include the northwest
quarter section of Brook Forest.Water Main replacement on Kingston Drive west of Regent Drive,
Kimberly Circle,Charleton Place,Pembroke Lane,Shelburne Drive and Kingsbury Court;
WHEREAS,Burke Engineering reached out to lowest bidder which offered to reduce the
bid for this Designer-Led Design-Build contract provided the project would start in the current
calendar as a result of the proposed reduction the Village will realize a cost savings in the amount
of$212,413.00;and
WHEREAS,the Village of Oak Brook Corporate Authorities are of the opinion that it is in
the best interests of the Village of Oak Brook to enter into the attached agreement with Burke,
LLC for the purposes referenced herein.
NOW,THEREFORE,BE IT RESOLVED by the Village President and Board of Trustees
of the Village of Oak Brook,DuPage and Cook Counties,Illinois as follows:
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Section One—Recitals
The Corporate Authorities hereby find that all of the recitals hereinbefore stated as
contained in the preamble to this resolution are full,true and correct and do hereby,by reference,
incorporate and make them part of this resolution as legislative findings.
Section Two—Approval of Agreement
The Village hereby approves the Agreement substantially in the form attached hereto and
made a part hereof collectively as Exhibit A.
Section Three—Authorization and Direction
The Village Manager is hereby authorized to execute, and the Village Clerk is hereby
authorized to attest the Agreement,substantially in the form of such agreement attached hereto
as Exhibit A,with such changes therein as shall be approved by the Village Attorney and the
officials of the Village executing the same,their execution thereof to constitute exclusive evidence
of their approval to any and all changes or revisions therein from and after the execution and
delivery of such Agreement.
Section Four-Other Actions Authorized
The officers,employees and/or agents of the Village shall take all actions necessary or
reasonably required to carry out and give effect to the intent of this resolution and otherwise to
consummate the transactions contemplated herein, and shall take all actions necessary in
conformity therewith including, without limitation, the execution and delivery of all documents
required to be delivered in connection with the transaction contemplated herein.
Section Five-Authorization of Expenditures
The Corporate Authorities hereby authorize and direct the expenditure of all costs related
to the execution of the Agreement,additionally,the Village is authorized and directed to allocate
and spend all necessary funds to fulfill the requirements of the Agreement and of this Resolution.
Section Six—Waiver of Bidding Process
To the extent that any requirement of bidding would be applicable to the transactions
contemplated hereunder,the same is hereby waived.
Section Seven-Acts of Village Officials
That all past,present and future acts and doings of the officials of the Village that are in
conformity with the purpose and intent of this resolution are hereby, in all respects, ratified,
approved,authorized and confirmed.
Section Eight—Effective Date
This resolution shall be in full force and effect from and after its passage, approval and
publication as provided by law.
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Section Nine-Publication
This resolution shall be published in book or pamphlet form as provided by the Illinois
Municipal Code.
Section Ten—Conflict Clause
All resolutions,parts of resolutions or board actions in conflict herewith are hereby repealed
to the extent of such conflict.
Section Eleven—Saving Clause
If any section,paragraph,clause or provision of this resolution is declared by a court of
law to be invalid or unconstitutional,the invalidity or unconstitutionality thereof shall not affect the
validity of any other provisions of this resolution,which are hereby declared to be separable.
Section Twelve—Recording
This resolution shall be entered into the minutes and upon the journals of the Board of
Trustees of the Village of Oak Brook.
PASSED THIS 8th day of September,2020.
Ayes:
Trustees Baar,Cuevas,Manzo,Saiyed,Tiesenga and Yusuf
Nays: None
Absent:
None
APPROVED THIS 8th day of September,2020.
Gopal G.Lalmalani
Village President
ATTEST: OF 04
41
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Charlotte K.Pruss to c C II
Village Clerk 9 p
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Exhibit A
Agreement
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0 REVIEW OF CONTRACTS
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