Auditing Services VILLAGE OF OAK BROOK
PROFESSIONAL SERVICES AGREEMENT
This AGREEMENT ("Agreement') is dated as of Fiscal Year Base T.I.F.
the day of Dt E 2020 ("Effective Audit Report
Date'), and is by and between the VILLAGE OF OAK
BROOK, an Illinois municipal corporation ("Village'), and 2020 $28,000 $2,500
SIKICH, 1415 West Diehl Road, Suite 400, Naperville,
Illinois 60563 ("Consultant"). 2021 $28,560 $2,550
IN CONSIDERATION OF the recitals and the 2022 $29,130 $2,600
mutual covenants and agreements set forth in the Agreement,
and pursuant to the Village's statutory powers, the parties
2023 (if the Village exercises its $30,000 $2,680
agree as follows: option pursuant to Section 1.B)
SECTION 1. SCOPE OF SERVICES. 2024 (if the Village exercises its $30,900 $2,760
A. Services. The Village retains the option pursuant to Section 1. B)
Consultant to perform,and the Consultant agrees to perform,
all necessary services to perform the work in connection
with the project identified below ("Services"), which The Consultant shall not bill, and the Village shall not be
Services the Consultant shall provide pursuant to the terms liable for, any additional fees or charges without the prior
and conditions of this Agreement: express written authorization of the Village Manager.
Base auditing services and Tax Increment B. Additional Services. The Village may, in
Financing reporting services("TIF Report")for the
Village's 2020, 2021, and 2022 fiscal years, which its sole discretion, add to the Services a single audit during
Services are more fully described in the the Term of this Agreement. In the event that the Village
Consultant's Response to the Village's Request for exercises its option to add a single audit, the single audit
dated August 14,2020, which is attached shall be deemed to be part of the Services and governed by
Proposal,
hereto aExhibit A. the terms of this Agreement. The total amount billed by the
Consultant for a single audit shall be as follows:
B. Term of Agreement. The term of this
Agreement shall begin on the Effective date and end after Fiscal Year Single Audit
the completion and delivery to the Village of the base audit 2020 $4,500
and TIF Report for the 2021 fiscal year. The Village, in its
sole discretion, may extend the Term of this Agreement for
two one-year periods by providing the Consultant written 2021 $4,590
notice.
2022 $4,680
SECTION 2. TIME OF PERFORMANCE. The
Consultant shall perform the Services as mutually agreed 2023(if the Village exercises its $4,820
upon by Village and Consultant, but in no event shall the option pursuant to Section 1.B)
Consultant provide the Village the completed annual audit
later than May 31" of each year during the Term of this 2024 (if the Village exercises its $4,965
Agreement("Time of Performance'. option pursuant to Section 1.B)
SECTION 3. COMPENSATION.
C. Taxes, Benefits, and Royalties. Each
A. Agreement Amount. The total amount payment by the Village to the Consultant includes all
billed by the Consultant for the Services under this applicable federal, state, and Village taxes of every kind and
Agreement shall be as follows: nature applicable to the Services as well as all taxes,
contributions, and premiums for unemployment insurance,
old age or retirement benefits,pensions, annuities, or similar
benefits and all costs,royalties, and fees arising from the use
of, or the incorporation into, the Services, of patented or
copyrighted equipment, materials, supplies, tools,
appliances, devices, processes, or inventions. All claim or
right to claim additional compensation by reason of the
1
payment of any such tax, contribution, premium, costs, SECTION 6. GENERAL PROVISIONS.
royalties, or fees is hereby waived and released by
Consultant. A. Relationship of the Parties. The
Consultant shall act as an independent contractor in
SECTION 4. REPRESENTATIONS OF providing and performing the Services. Nothing in,nor done
CONSULTANT. The Consultant represents and certifies pursuant to, this Agreement shall be construed to: (1) create
that the Services shall be performed in accordance with the the relationship of principal and agent, employer and
standards of professional practice, care, and diligence employee, partners, or joint venturers between the Village
practiced by recognized consultants in performing services and Consultant; or(2)to create any relationship between the
of a similar nature in existence at the Time of Performance. Village and any subcontractor of the Contractor.
The representations and certifications expressed shall be in
addition to any other representations and certifications B. Conflicts of Interest. The Consultant
expressed in this Agreement,or expressed or implied by law, represents and certifies that,to the best of its knowledge: (1)
which are hereby reserved unto the Village. no Village employee or agent is interested in the business of
the Consultant or this Agreement; (2) as of the date of this
The Consultant further represents that it is financially Agreement,neither the Consultant nor any person employed
solvent, has the necessary financial resources, and is or associated with the Consultant has any interest that would
sufficiently experienced and competent to perform and conflict in any manner or degree with the performance of the
complete the Services in a manner consistent with the obligations under this Agreement; and (3) neither the
standards of professional practice by recognized consultants Consultant nor any person employed by or associated with
providing services of a similar nature. Anthony M. Cervini the Consultant shall at any time during the Term of this
shall be primarily responsible for carrying out the Services Agreement obtain or acquire any interest that would conflict
on behalf of the Consultant("Key Project Personnel'). The in any manner or degree with the performance of the
Key Project Personnel shall not be changed without the obligations under this Agreement.
Village's prior written approval. The Consultant shall
provide all personnel necessary to complete the Services. C. No Collusion. The Consultant represents
and certifies that the Consultant is not barred from
SECTION 5. INDEMNIFICATION; INSURANCE; contracting with a unit of state or local government as a
LIABILITY. result of (1) a delinquency in the payment of any tax
administered by the Illinois Department of Revenue unless
A. Indemnification. The Consultant agrees the Consultant is contesting, in accordance with the
to indemnify, hold harmless, and defend (or pay the Village procedures established by the appropriate revenue act, its
for the costs of defense) the Village and any of its officers, liability for the tax or the amount of the tax, as set forth in
employees, or agents from and against all liability, claims, Section 11-42.1-1 et seq. of the Illinois Municipal Code, 65
demands,and causes of action arising out of or related to any ILCS 5/11-42.1-1 et seg.; or(2) a violation of either Section
loss, damage, injury, death, or loss or damage to property 33E-3 or Section 33E-4 of Article 33E of the Criminal Code
resulting from any negligence, errors or omissions by the of 1961,720 ILCS 5/33E-1 et seg. If at any time it shall be
Consultant in the performance of this Agreement, unless found that the Consultant has, in procuring this Agreement,
such loss, damage, injury, or loss or damage to property colluded with any other person,firm,or corporation,then the
results from or arises out of the negligent actions or Consultant shall be liable to the Village for all loss or
omissions by the Village or its officers, employees, or damage that the Village may suffer, and this Agreement
agents. shall,at the Village's option,be null and void.
B. Insurance. The Consultant acknowledges D. Termination. Notwithstanding any other
and agrees that the Consultant shall, and has a duty to; provision hereof, the Village may terminate this Agreement
maintain adequate insurance, in an amount, and in a form at any time upon 15 days prior written notice to the
and from companies, acceptable to the Village. The Consultant. In the event that this Agreement is so
Consultant's maintenance of adequate insurance shall not be terminated,the Consultant shall be paid for Services actually
construed in any way as a limitation on the Consultant's performed and reimbursable expenses actually incurred, if
liability for losses or damages under this Agreement. any, prior to termination, not exceeding the value of the
Services completed.
C. No Personal Liability. No elected or
appointed official, or employee of the Village shall be E. Compliance with Laws and Grants.
personally liable, in law or in contract, to the Consultant as Consultant shall give all notices, pay all fees, and take all
the result of the execution of this Agreement. other action that may be necessary to ensure that the
Services are provided, performed, and completed in
accordance with all required governmental permits, licenses,
or other approvals and authorizations that may be required in
connection with providing, performing, and completing the
Services, and with all applicable statutes, ordinances, rules,
2
and regulations, including without limitation the Fair Labor Village of Oak Brook
Standards Act; any statutes regarding qualification to do 1200 Oak Brook Road
business; any statutes prohibiting discrimination because of, Oak Brook,Illinois 60523
or requiring affirmative action based on, race, creed, color, Attention: Jason Paprocki
national origin, age, sex, or other prohibited classification, Finance Director
including, without limitation, the Americans with
Disabilities Act of 1990,42 U.S.C. §§ 12101 et seq., and the Notices and communications to the Consultant shall be
Illinois Human Rights Act, 775 ILCS 511-101 et seq. addressed to,and delivered at,the following address:
Consultant shall also comply with all conditions of any
federal, state, or local grant received by the Village or Sikich
Consultant with respect to this Agreement or the Services. 1415 West Diehl Road,Suite 400
Consultant shall be solely liable for any fines or civil Naperville,Illinois 60563
penalties that are imposed by any governmental or quasi- Attention:Anthony M. Cervini,CPA,
governmental agency or body that may arise,or be alleged to CFE,Partner
have arisen, out of or in connection with Consultant's, or its
subcontractors, performance of, or failure to perform, the I. Waiver. Neither the Village nor the
Services or any part thereof. Every provision of law Consultant shall be under any obligation to exercise any of
required by law to be inserted into this Agreement shall be the rights granted to them in this Agreement except as it
deemed to be inserted herein. shall determine to be in its best interest from time to time.
The failure of the Village or the Consultant to exercise at any
F. Default. If it should appear at any time time any such rights shall not be deemed or construed as a
that the Consultant has failed or refused to prosecute, or has waiver of that right, nor shall the failure void or affect the
delayed in the prosecution of, the Services with diligence at Village's or the Consultant's right to enforce such rights or
a rate that assures completion of the Services in full any other rights.
compliance with the requirements of this Agreement, or has
otherwise failed,refused, or delayed to perform or satisfy the J. Third Party Beneficiary. No claim as a
Services or any other requirement of this Agreement("Event third party beneficiary under this Agreement by any person,
of Default'j, and fails to cure any such Event of Default firm, or corporation shall be made or be valid against the
within ten business days after the Consultant's receipt of Village.
written notice of such Event of Default from the Village,
then the Village shall have the right,without prejudice to any K. Governing Law; Venue. This Agreement
other remedies provided by law or equity, to (1) terminate shall be governed by, construed and enforced in accordance
this Agreement without liability for further payment; or (2) with the internal laws,but not the conflicts of laws rules, of
withhold from any payment or recover from the Consultant, the State of Illinois. Venue for any action arising out of this
any and all costs, including attorneys' fees and Agreement shall be in the Circuit Court for DuPage County,
administrative expenses, incurred by the Village as the result Illinois.
of any Event of Default by the Consultant or as a result of
actions taken by the Village in response to any Event of L. Exhibits and Other Agreements. If any
Default by the Consultant. conflict exists between this Agreement and any exhibit
attached hereto or any other Agreement between the parties
G. Assignment. This Agreement may not be relating to this transaction,the terms of this Agreement shall
assigned by the Village or by the Consultant without the prevail.
prior written consent of the other party.
H. Notice. All notices required or permitted M.No Disclosure of Confidential Information by
to be given under this Agreement shall be in writing and the Consultant. The Consultant acknowledges that it shall,
shall be delivered: (1) personally; (2) by a reputable in performing the Services for the Village under this
overnight courier; or by (3) by certified mail, return receipt Agreement,have access,or be directly or indirectly exposed,
requested, and deposited in the U.S. Mail, postage prepaid. to Confidential Information. The Consultant shall hold
Unless otherwise expressly provided in this Agreement, confidential all Confidential Information and shall not
notices shall be deemed received upon the earlier of. (a) disclose or use such Confidential Information without the
actual receipt; (b) one business day after deposit with an express prior written consent of the Village. The Consultant
overnight courier as evidenced by a receipt of deposit; or(c) shall use reasonable measures at least as strict as those the
three business days following deposit in the U.S. mail, as Consultant uses to protect its own confidential information.
evidenced by a return receipt. Notices and communications Such measures shall include, without limitation, requiring
to the Village shall be addressed to, and delivered at, the employees and subcontractors of the Consultant to execute a
following address: non-disclosure agreement before obtaining access to
Confidential Information.
3
ATTEST: V1L
By: BY. `
Charlone Press,Village Clerk Riccardo F.Ginex,Village Manager
ATTEST: S1K1CH
By: By
Title: Partner lig: Partner
EXHIBIT A
5
�y
,r.
a
A + i
ORIGINAL
PREPARED FOR:
VILLAGE OF OAK BROOK
i
SUBMITTED BY:
Sildch Govemment Services
Anthony M.CwAd,CPA,CFE
James P.Savio,CPA,MAS
Partners
1415 West Diehl Rd.,Suite 400
Naperville,IL 60563
630.566.8400
anthony.cervini*ihich com
ACCOUNTING TECHNOLOGY ADVISORY SIKICH.COM
SI
KICH® SIKICH.COM
TABLE OF CONTENTS
TransmittalLetter.....................................................................................................................................................3
ExecutiveSummary..................................................................................................................................................4
!
TechnicalProposal...................................................................................................................................................5
Statementof Independence ........................................................................................................................................ 5
Licenseto Practice in Illinois .......................................................................................................................................5
Partner, Supervisory and Staff Qualifications and Experience.......................................................................................5
Similar Engagements with Other Government Entities..................................................................................................7
SpecificAudit Approach..............................................................................................................................................8
t
Why the Village of Oak Brook Should Select Sildch...................................................................................................10
Access...................................................................................................................................................................... 10
Experience................................................................................................................................................................ 11
Initiative.................................................................................................................................................................... 12
Scope of Services for the Village of Oak Brook.........................................................................................................13
Additional Resources and Services..........................................................................................................................17
FeeProposal.........................................................................................................................................................18
ProposalCost Summary............................................................................................................................................ 18
Exhibits.................................................................................................................................................................19
FEngagement Team Biographies................................................................................................................................. 19
SikichResources...................................................................................................................................................... 19
State&Local Government Services.......................................................................................................................... 19
FirmProfile................................................................................................................................................................ 19
PeerReview.............................................................................................................................................................. 19
i
i
1!
ACCOUNTING TECHNOLOGY ADVISORY Village of Oak Brook Service Proposal 2
15SIKICH. SIKICH.COM
TRANSMITTAL LETTER
August 14, 2020
1
Ms. Rania Serences
Senior Purchasing Assistant
Village of Oak Brook
1200 Oak Brook Road
Oak Brook, IL 60523
Dear Ms. Serences,
Sikich is pleased to be considered for the appointment as independent auditors for the Village of Oak Brook. We believe that
our qualifications, experience and expertise are clearly distinguishable as indicated in the following proposal. The expertise
we possess in the state and local government industry is demonstrated by our clients' successes, our staffs involvement in
the industry and our leadership roles in various government associations. Our clients receive the quality and timeliness only
available from a firm of our caliber.
We have received the Request for Proposal and are prepared to commit the resources necessary to provide services to the
Village of Oak Brook. We will not only perform the audit, but we will also provide governmental accounting and financial
reporting expertise and technical assistance throughout the year. We understand the scope of the work to be performed and
the timing requirements as specified in the Request for Proposal, and are committed to performing the specified services
within that timeframe.
We appreciate the opportunity to present this proposal, which is a firm and irrevocable offer for 90 days, and look forward to
the possibility of serving the Village of Oak Brook.
Sincerely,
• � _
Anthony M. Cervini, CPA, CFE James R, Savio, CPA, MAS
Partner Partner
s
ACCOUNTING TECHNOLOGY ADVISORY Village of Oak Brook Service Proposal 3
r
SIKICH, SIKICH.COM
r
EXECUTIVE SUMMARY
We know what's challenging to the Village of Oak Brook. Here are the strategies and solutions we recommend for you in
order to face those challenges head-0n and achieve success.
Thank you for considering Sikich.We appreciate the opportunity to propose for the Village of Oak Brook.
Sikich is one of the country's top 30 Certified Public Accounting firms and a top 10 value-added reseller of technology
products, with more than 1,000 employees serving clients in all 50 states. Clients turn to us for their professional service
needs due to our deep industry knowledge working with organizations of their size and for the caliber of service and attention
i
we provide—especially when it comes to dedicated, experienced service teams and partner access.
r
DEFINING YOUR CURRENT CHALLENGES
We recognize this is a time of constant change and ever increasing accountability. The task of the Village finance office is no
longer to report financial results by long-standing standards that are widely known and commonly understood. The task in
today's environment is to keep up with the ever-changing standards from GASB and the Office of Management and Budget
I with the new Uniform Guidance. The task is also to keep up with new reporting and accountability requirements from the
state, new automated processing systems, and fringe benefit tax laws.
DEFINING YOUR BEST POSSIBLE SOLUTIONS
These ever-changing standards and accountabilities require adjusting computer systems and internal processes to adapt to
the changing standards and then to report in accordance with the new standards.This shift in the environment has caused a
i shift in the Village's thinking about an audit firm.We understand that the Village requires a year-round partner,who will assist
the Village in keeping up to date with the standards and provide assistance, when needed, on specialty topics, as well as
someone who can audit to the standards. Sikich is on the leading edge of the standards as they are being developed. We
also have a strong commitment to current and effective technology as our firm has a solid core of technological abilities
supported by a full technology division.
DEFINING YOUR FUTURE SUCCESS
Additional details around our audit-specific capabilities are included in the next section of this document. These capabilities,
in combination with our timely completion and issuance of your reports, will not only fulfill your current needs, but will
undoubtedly drive stability for the Village of Oak Brook.
Throughout the following paragraphs, you will find summaries of each section within this proposal. We encourage you to
review each section in its entirety to gain a detailed understanding of how we can help you build your bottom line and achieve
success.
WHY THE VILLAGE OF OAK BROOK SHOULD SELECT SIKICH
Clients turn to us because our professionals are uniquely qualified to provide the service and industry expertise necessary to
drive their organizational success. Specifically, Sikich offers the access to resources, decades of experience and passion for
action necessary to face your challenges head-on with you.
PARTNER,SUPERVISORY AND STAFF QUALIFICATIONS AND EXPERIENCE
A crucial component to the Village of Oak Brook's success is working with a team completely dedicated to the government
industry, ensuring that those individuals understand your challenges and what it takes to realize success. Your engagement
team is made up of senior professionals who will provide the expertise, insights and responsiveness your organization
requires.
i
SPECIFIC AUDIT APPROACH
Our approach is always holistic, forward-thinking and customized for the Village of Oak Brook's specific needs. We operate
in a way that provides full attention to evaluating significant areas, including those that present the greatest risk and where
new opportunities for financial and operational improvement may exist.
SCOPE OF SERVICES FOR THE VILLAGE OF OAK BROOK
i The scope of our work for the Village of Oak Brook is outlined in the following proposal. We want to invest in what we hope
will become a long-lasting relationship with the Village of Oak Brook, which is why we commit to delivering the results the
Village of Oak Brook requires.The timeline of the engagement on which we are proposing is outlined in this section.
We would be honored to call the Village of Oak Brook our client and look forward to working with you.
I
ACCOUNTING TECHNOLOGY ADVISORY Village of Oak Brook Service Proposal 1 4
SIKICH. SI KICH.COM
j
TECHNICAL PROPOSAL
STATEMENT OF INDEPENDENCE
Sikich has evaluated its independence from the Village of Oak Brook and its component units in accordance with generally
accepted auditing standards, the Governmental Auditing Standards, 2018 revision, published by the U.S. Government
Accountability Office,and the AICPA Code of Professional Conduct.Based upon our evaluation,Sikich is free of any personal
and external impairment with respect to the Village of Oak Brook and its component units, and is independent with respect
to any non-attest services provided to the Village of Oak Brook and its component units, both in fact and in appearance to
s
any knowledgeable third party.
LICENSE TO PRACTICE IN ILLINOIS
Sikich is a licensed Public Accountant Limited Liability Partnership in Illinois (license #066-003284). All of the partners
assigned to the engagement are registered and licensed Certified Public Accountants(CPAs)in Illinois. In addition, all of the
professional staff assigned to the engagement are full time staff and are either registered Certified Public Accountants or are
completing the exam.
PARTNER,SUPERVISORY AND STAFF QUALIFICATIONS AND EXPERIENCE
Sildch commits to providing a team of senior professionals,all of whom have unmatched expertise in the government industry.
A crucial component to the Village of Oak Brook's success is working with a team that is completely dedicated to the
government industry, ensuring that those individuals understand your challenges and what it takes to realize success. The
Village of Oak Brook will receive unparalleled levels of expertise, insights and responsiveness from a team of senior
professionals who have significant experience working with government entities. Our firm offers several employee retention
programs, including tuition reimbursement, CPA review and exam assistance, a computer purchase program, travel
assistance and more.We have been named as a Best Place to Work for several years, both on a local and national level.We
make every effort to recruit and retain quality staff. However, employee turnover is inevitable. In the event of staff turnover on
the Village of Oak Brook engagement,we will seek the prior written approval of the Village of Oak Brook.
The Village of Oak Brook's key engagement team members will be supported by staff on the firm's government services team.
Please refer to the Exhibits section on page 19 to read biographies of the Village of Oak Brook's engagement team.
ANTHONY M.CERVINI,CPA,CFE
EVGAGEIVENT`'AR7NE:�
As engagement partner, Anthony will be responsible for the overall management of the audit. This includes developing and
coordinating the overall audit plan, the in-depth review of all workpapers and the review of the Village of Oak Brook's
comprehensive annual financial report. Moreover, our firm's philosophy is to have the team leader on location during the
completion of the majority of fieldwork. Therefore, Anthony will be present at the Village of Oak Brook's offices during both
our preliminary and final fieldwork.
BRIAN D.LEFEVRE,CPA,MBA
RESOURCE'AR r"4ER
The resource partner is responsible for providing overall technical support for the engagement as well as serving as a backup
for the engagement partner.
JAMES R.SAVIO,CPA,MAS
Fit;ALI TY C01NITROL PART4EY
The quality control partner will provide a second partner review of the audit workpapers and the Village of Oak Brook's
comprehensive annual financial report.
TOM SNMCI4,CPA
SE�JORAUDIT MANAGER
As the senior audit manager, Tom will be the Village of Oak Brook's secondary contact for anything related to the successful
audit of your organization. Tom will be responsible for leading the assurance team in the field and coordinating all assurance
efforts.
ACCOUNTING TECHNOLOGY ADVISORY Village of Oak Brook Service Proposal 1 5
„
SIKICH. SIKICH.COM
MARTHA TROTTER,CPA
SEN01 AUNT MAMA€=ER
As the senior audit manager,Martha will be the Village of Oak Brook's secondary contact for anything related to the successful
audit of your organization. Martha will be responsible for leading the assurance team in the field and coordinating all assurance
efforts.
SARAH MONTANARI,CPA,MAS
AUDIT Iv`,4NAGER
As the audit manager, Sarah will be another contact for anything related to the successful audit of your organization. Sarah
will be responsible for leading the assurance team in the field and coordinating all assurance efforts.
i
KELL.EN O'MALI”.CPA,MAS
AUDIT MANAGER
As the audit manager, Kellen will be another contact for anything related to the successful audit of your organization. Kellen
will be responsible for leading the assurance team in the field and coordinating all assurance efforts.
ADDITIONAL PROFESSIONAL.STAFF
Other professional staff assigned to the engagement will be full-time employees of the firm and have a minimum of one to
three years of auditing experience. In addition, all professional staff assigned to government engagements meet and usually
exceed the CPE requirements contained in the U.S. Government Accountability Office, Government Auditing Standards
(2018). Moreover, our government staff possess a specific knowledge of local government accounting and reporting
requirements and their application for local governments. This is achieved by attending at least 40 hours per year of a
combination of external courses sponsored by the AICPA, ICPAS, GFOA and IGFOA, as well as internal courses.
This enables our firm to staff our governmental engagements with qualified professionals in the industry, providing valuable
services to our governmental clients during the audit and throughout the year.We can assure you that our professional staff
would not need any"on the job accounting or financial reporting training"by your staff. Moreover,we can assure the Village
of Oak Brook the quality of staffing for a multi-year engagement, even if a change in personnel is required, subject to your
approval.
i
l
4'
i
r
k
1
i
ACCOUNTING TECHNOLOGY ADVISORY Village of Oak Brook Service Proposal 6
r M1
1
SIKICH. SIKICH.COM
I
SIMILAR ENGAGEMENTS WITH OTHER GOVERNMENT ENTRIES
Followingis a list of significant engagements rformed last year that are similar to the engagement ro ed for the Village
� 9Pe Yeproposed 9
of Oak Brook.
Name Contact
Village of Lisle Ms.Sarah Schueler
925 Burlington Ave Finance Director
Lisle, IL 60532 630.271.4133
sschuelernvillageoflisle.org
Ms.Anne Burkholder
*Village of Shorewood
One Towne Center Blvd Finance DirectorNillage Treasurer
815.741.7707
Shorewood, IL 60404 aburkholdernvil.shorewood.il.us
"Village of Villa Park Ms.Susan Griffin
20 S Ardmore Ave Interim Finance Director
Villa Park, IL 60181 630.834.8500
sgriffinninvillapark.com
"'Village of Plainfield Ms.Traci Pleckham
24401 W. Lockport St Director of Management Services
Plainfield, IL 60544 815.609.6139
toleckhamOgoplainfield.corn
*These govermatertis participate in Gxt7A's Certificate ofAchievemem for Excellence in Financial Reporting Program(we assisted over 75 governments in
receiving their first Certificate).Sikich has more than 100 clients that have applied for aril received the Certificate ofA chievenrent.for Excellence in Financial
Reporting.In addition.Single Audits of Federal Expenditures tirer-e perforured,for several ofthe clients listed above.
i
i
I
ACCOUNTING TECHNOLOGY ADVISORY Village of Oak Brook Service Proposal 7
r r
a
SIKICH. SIKICH.COM
SPECIFIC AUDIT APPROACH
From identifying expectations to executing a plan to preparing for next
year,our approach is holistic and always forward-thinldng.
For the Village of Oak Brook, our approach satisfies a number of
requirements, including high-quality service, access to senior
resources and specialization in the government industry. We strongly
i believe Sikich is the firm that can offer you all of these and more.
We will tailor this engagement to the Village of Oak Brook's specific
needs—always with a view toward identifying new opportunities for
financial and operational improvement. Procedures are designed to
i give full attention to evaluating significant areas, including those that
present the greatest risk. Sikich's holistic approach will address critical
compliance and risk management needs.
i
Before embarking on this engagement,we will make certain to have a
clear understanding of your mission and strategic direction.We do this
by identifying and addressing risks and helping you ensure financial
strength.We strongly believe there is no such thing as too much communication, not only during the engagement, but also
throughout the year.
AUDIT STANDARDS
The objective of our audit is to issue an unmodified opinion on the Village of Oak Brook's governmental activities, business-
type activities, each major fund and the aggregate remaining fund information that collectively comprise the Village of Oak
Brook's basic financial statements.The audit will be conducted in accordance with generally accepted auditing standards as
set forth by the American Institute of Certified Public Accountants, and, if necessary,generally accepted government auditing
standards issued by the United States Government Accountability Office(GAO, 2018),the Single Audit Act of 1996 and the
Uniform Guidance.Our firm will issue an opinion on the basic financial statements and will subject the combining and individual
fund financial statements and schedules and any other supplementary information to the auditing procedures applied in our
audit of the financial statements and certain additional procedures, including comparing and reconciling such information
directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements
themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States
of America and will provide an opinion on it in relation to the financial statements as a whole.
In addition,we will apply certain limited procedures to the Required Supplementary Information.These limited procedures will
consist of inquiries of management regarding the methods of preparing the information and comparing the information for
i
consistency with management's responses to our inquiries,the basic financial statements,and other knowledge we obtained
during our audit of the basic financial statements.We will not express an opinion or provide any assurance on the information
because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.
We will not audit the statistical or introductory sections of the comprehensive annual financial report and accordingly, will not
express an opinion on the information contained in these sections.
Wherever possible,we will utilize your schedules to maximize efficiencies and contain audit costs.We request that the Village
of Oak Brook provide us with the basic information required for our audit.
4
i�
1
7
i
w
ACCOUNTING TECHNOLOGY ADVISORY Village of Oak Brook Service Proposal 8
SIKICH, SIKICH.COM
Sildch's audit approach includes,but is not limited to,the following procedures:
Audit plan development
■ Determination of materiality
® Audit risk evaluation
s
Interviews with management to provide information for detailed documentation of the internal control structure
v Interviews and analysis of audit evidence to identify and assess risks that may result in material misstatement due to
fraud
Measurement of accounting presentation and compliance reporting by identifying and focusing on areas sensitive to
organizations like the Village of Oak Brook
® Performance of testing to evaluate your organization's internal control structure
e Confirmation of various accounts, performance of substantive testing and analytical procedures
Performance of additional testing, as necessary
PRACTICAL AND CONSTRUCTIVE MANAGEMENT LETTER COMMENTS
We believe the management letter is an important part of the engagement,and we encourage all members of our engagement
team to give thoughtful consideration toward developing constructive comments within the constraints of the overall
engagement. Our policies regarding management letters adhere to the Professional Standards of the AICPA. If significant
deficiencies and material weaknesses in internal controls are noted during the audit, they are required to be communicated
in writing to those charged with governance. Items of an immaterial nature (i.e., clerical problems, minor procedures or
reporting problems,etc.)are communicated to management.In both cases,we adhere to a strict firm policy that all comments
and recommendations are discussed in preliminary form with appropriate personnel prior to their communication.This allows
for clarification of misunderstandings, miscommunication or compensating controls or factors which may be in place.
QUALITY CONTROL
At Sikich,we are committed to providing the highest quality audits in the industry. The Village of Oak Brook can be assured
of receiving the highest level of quality and ethical professional services.Quality control is so important to us that our firm has
been a member of the Private Companies Practice Section of the Division for CPA Firms of the AICPA since our formation in
1982.As such,we have voluntarily submitted our audit and accounting practice to quality control reviews of our compliance
with professional standards as established by the AICPA and,more recently,by the United States Government Accountability
Office, for more than 30 years. In 2017, we received our tenth consecutive peer review unmodified ("pass") report. This is
the highest level of recognition conferred upon a public accounting firm for its quality control systems. Also, we go beyond
the external reviews and maintain strong internal reviews of procedures and processes with oversight by our Quality
Assurance Committee and our Partner-in-Charge of Quality Assurance. Please refer to the Exhibits section for a copy of our
most recent peer review which included a review of specific government engagements since this accounts for a significant
segment of our practice.
In addition, our state and local government reports have been reviewed by numerous federal and state oversight bodies and
professional organizations. These reports have been judged to meet and, in most instances,exceed industry standards and
requirements. Sikich has not been the subject of any disciplinary action or inquiry during the past five years. Sikich is a
9 member of the AICPA's Governmental Audit Quality Center (GAQC), which is a firm-based voluntary membership center
designed to promote the importance of quality governmental audits and the value of these audits to purchasers of government
audit services.As a member of the GAQC, Sikich has access to key information and comprehensive resources that we use
to help ensure our compliance with appropriate professional standards and laws and regulations that affect our audits.
Through our membership in the GAQC,we also adhere to membership requirements designed to enhance the quality of our
audit practice.
a
f
ACCOUNTING TECHNOLOGY ADVISORY Village of Oak Brook Service Proposal 1 9
SIKICH. SIKICH.COM
, I
WHY THE VILLAGE OF OAK BROOK SHOULD SELECT SIKICH
Our team works devotedly with governmental entities just like yours,has the resources required to perform this engagement
and is technically experienced and insightful.
w
As previously mentioned,clients turn to us because our professionals are uniquely qualified to provide the service and industry
expertise necessary to drive their organizational success. Your challenges are our challenges, and chances are, we have
successfully faced them many times before.Aside from this, here are a number of reasons how the Village of Oak Brook can
benefit from a relationship with Sikich.
1
I ACCESS
i
With Sikich,you get access to a multitude of resources that will help your organization grow today and in the future.
ACCESS TO SENIOR FESCURC;ES
You will gain confidence in your operations by working with a team of articulate professionals who have received the highest
recognitions in their fields. To demonstrate the importance of our relationship, we pledge to provide you with unparalleled
i involvement from our most senior resources. Our partners are on-site during audit fieldwork and are available year-round for
direct consultation as issues occur.
ACGE,Ss TO F20*(�47('r.
The Village of Oak Brook will remain abreast of regulatory changes and best organizational practices as Sikich's team receives
ongoing continuing education they will directly apply to the Village of Oak Brook's engagement. We accomplish this by
anticipating your needs based on our experience with you and your industry,and using a variety of communication channels:
timely responses to your questions; informal discussions; mailings on topics of interest to you; and relevant seminars, all of
which are complimentary for our clients. Past topics of thought leadership have included:
Governmental Accounting and Financial Reporting Update
e GASB Statement No.84—Fiduciary Activities
i
GASB S-97 Updates: Leases Webinar
GASB S-72 and GASB S-79
Payroll Reporting for Government Entities
= Government Financial Resiliency
Fraud Detection and Prevention
p Public Sector Strategic Planning
Performance Measurement
® Employee Handbook Workshop
Keeping the Keepers:A Guide to Employee Retention
® Identity Dos&Don'ts:Agency Branding
Video:Web Applications
Virtualization
Technology Threats
't
i
i
i
t
l
ACCOUNTING TECHNOLOGY ADVISORY Village of Oak Brook Service Proposal 10
l
, I
SK1H® SIKICH.COM
ACCESSl•O VALUE
Your organization will receive extraordinary value for Sikich's fee because we are dedicated to a customer-centric approach
that includes open communication, respect and clear results.As a leader,the overall success of your organization should be
the core of your focus.We're here to be your trusted advisor for those functions you can't focus on every moment, as well as
for issues affecting the government industry, including new accounting pronouncements and employee benefit regulations.
We understand that each client has its own unique set of needs,business practices and operating environment. Our services
are tailored to the specific needs of your organization.
EXPERIENCE
Helping clients achieve long-term success is what we do. Our professionals will bring to your engagement the deep industry
and service-level experience they have accumulated throughout the years.
EXPER&CE;1N'tOUR INDUSTRY
Sikich's state and local government team provides services to more than 450 counties, cities,villages,towns and other local
governments. Many of these have been long-standing clients and are evidence of our dedication to the state and local
government industry and our ability to provide high quality, timely services within this specialized industry. These clients and
related work have enabled our firm to develop an extensive nationally recognized expertise in governmental accounting,
auditing and financial reporting procedures and practices.
Senior members of our government services team presently hold memberships and are actively involved in numerous
governmental organizations, including:
® AICPA Government Audit Quality Center
® American Institute of Certified Public Accountants(AICPA)
Central Association of College and University Business Officers(CACUBO)
4 GFOA Special Review Committee(SRC)
Government Finance Officers Association of Missouri (GFOA-MO)
Government Finance Officers Association of the United States and Canada(GFOA)
® ICPAS Governmental Report Review Committees
® IGFOA Technical Accounting Review Committee
Illinois Association of County Board Members and Commissioners(IACBMC)
Illinois Association of Fire Protection Districts (IAFPD)
m Illinois Association of Park Districts(IAPD)
a Illinois Association of School Business Officials(IASBO)
Illinois City/County Management Association (ILCMA)
® Illinois County Treasurers'Association(ICTA)
Illinois CPA Society(ICPAS)
® Illinois Government Finance Officers Association (IGFOA)
Illinois Library Association(ILA)
Illinois Municipal Treasurers Association (IMTA)
® Illinois Parks and Recreation Association (IPRA)
a Illinois Tax Increment Association(ITIA)
International City/County Manager's Association (ICMA)
i
National Association of College and University Business Officers(NACUBO)
}
i
1
ACCOUNTING TECHNOLOGY ADVISORY Village of Oak Brook Service Proposal 11
SIKICH. SIKICH.COM
i
EXPERIEP`CE?N WHAT WE DO
Your Sikich engagement team is comprised of senior CPAs who have been working in the field for years. Providing high-
quality audit services is second nature to each of them,which is proven through our impressive track record of helping clients
succeed.This team will provide the Village of Oak Brook with timely completion of professional services. Moreover,members
9 of the Sikich government services team have served as expert speakers to organizations, state GFOAs and others for formal
presentations at local meetings and annual conferences on a variety of governmental accounting, auditing and financial
reporting topics. We have also developed governmental accounting, auditing and financial reporting training courses for
various organizations with members of our firm serving as lead instructors for the courses.
EXPERIEt CE Ifs GOVE?NW.-_EN-,OPE'RATl 7 sS
Because of our large, diverse client base and our ability to attract talent from a variety of professional backgrounds, Sikich
has an established reputation as one of the leading providers of professional services in the Midwest to governmental entities.
Our team of professionals specializes in the management, operations and financing of general purpose state and local
governments, park districts, intergovernmental organizations, municipal utilities and special districts. This focus and our
exemplary reputation assure the Village of Oak Brook the highest quality work and the most cost-effective delivery of services.
INMAT VE
One of our strengths at Sikich is our need to be proactive. We find potential issues before you have to worry about them,
because we're ready with a solution.
IteiTlf'\TIVE FOR A SMOOT;-.TRA; I
Your transition to Sikich will be a non-disruptive one. Anthony and Jim have directed the transition of many new clients and
will bring this experience to the Village of Oak Brook engagement team.Your engagement team will have continuous,hands-
on involvement in what we consider an important relationship with the Village of Oak Brook.We have many ways of achieving
this transitions such as:
Developing an agreed-upon timetable for deliverables and follow up regularly on their progress
Utilizing concise audit programs, eliminating unnecessary audit steps and preparing audit schedules
and workpapers
F Using existing client materials to the greatest extent possible, such as internal control memos and client assistance
letters
lKi flAI IVE FOR GUSTOW/LD SOLUI10 43
One-on-one, you will receive customized solutions based on your unique needs, and only your unique needs. You will find
that achieving financial stability and growth, as well as uncovering new opportunities to improve performance, is possible
through the strategies that Sikich experts will recommend and on which they will educate you.
After a more thorough review of your operations and audit-specific matters, we may uncover other opportunities.As part of
our ongoing service and commitment to the Village of Oak Brook, we keep you abreast of regulatory changes and best
business practices to ensure we identify crucial opportunities that will benefit the Village of Oak Brook.
INITWTHE FOR YOUR SAT SFAC:TION
The Village of Oak Brook's success is built upon the quality services and value you feel you receive from Sikich,which is why
we will continually gauge your satisfaction to enhance our relationship. At various checkpoints during the engagement, a
Sikich representative will meet with you to discuss how satisfied you have been with our services,our team and the value we
provide.Areas stressed during these meetings will include:
s What can we do to make our services more valuable to you?
® What specific part of our service exceeded your expectations?
a In which areas do you feel we need improvement?
a
Do you feel like a valued client of the firm?
o What is your vision for the Village of Oak Brook?
'i
ACCOUNTING TECHNOLOGY ADVISORY Village of Oak Brook Service Proposal 12
AOSIKICH. SIKICH.COM
j
SCOPE OF SERVICES FOR THE VILLAGE OF OAK BROOK
We will exceed your expectations by conducting and delivering on a high-quality engagement within your required timeline—
all for a reasonable fee.
We are proposing to provide the following services to the Village of Oak Brook as specified in the RFP:
Audit of basic financial statements of the Village of Oak Brook for the fiscal year ending December 31, 2020.
Preparation of fifteen (15) bound copies and an electronic copy (.pdf) of the comprehensive annual financial report
(report covers, dividers, introductory section, MD&A and certain statistical data to be provided by the Village of Oak
Brook);
Preparation of fifteen (15) bound copies and an electronic copy (.pdf) of the management letter for the Village of Oak
Brook, communicating any material weaknesses and significant deficiencies found during the audit and our
recommendations for improvement;
Preparation of fifteen (15) bound copies and an electronic copy (.pdf) of the report on compliance with Public Act 85-
1142(TIF);
Preparation of fifteen (15) bound copies and an electronic copy(.pdf)of the Single Audit Report, if applicable;
Preparation of Data Collection Form to be submitted to the Federal Audit Clearinghouse, if applicable
Assistance in completing and filing the required application and supporting documents to apply for the Certificate of
Achievement for Excellence in Financial Reporting;
Retain workpapers for seven (7)years in accordance with firm standards;
Reporting to the Village Board in accordance with auditing standards; and
a Exit conference(s)with the Village of Oak Brook Officials to present the completed audit and related materials.
j
a
i
,j
i
i
ACCOUNTING TECHNOLOGY ADVISORY Village of Oak Brook Service Proposal 13
I
SIKICH. SIKICH.COM
CLIENT SERVICE 71MEUNE
TIMEFRAME
EVENT PERSON(S)ASSIGNED N-,V DEC I JAN FEB l!,AR APR MAY L�HN
I.Preliminary Planning The meeting would be
During this phase of the audit,we would meet with attended by the
representatives of the Village of Oak Brook to discuss engagement partner and
the approach we would take during the audit,focusing engagement manager,if
on areas of particular concern to the Village of Oak necessary.
Brook as well as areas of high audit risk,and develop the
time schedule for completing the subsequent phases of
the audit.
II.Preliminary Fieldwork This phase would be
During this phase of the audit,we would develop an completed by the
understanding and documentation of the Village of Oak engagement partner,
Brook's accounting and administrative controls using its engagement manager
accounting procedures manual, EDP documentation and and one professional
by interviewing staff.In addition,we may perform staff.
compliance testing of those controls to determine which
controls, if any,that we could rely on during later phases
of the audit.Sample sizes would be determined during
this phase,but generally would be between 25 and 60.
Moreover,we would develop our planning materiality on
an individual fund basis and complete a preliminary
analytical review of the Village of Oak Brook's financial
position as a whole.
In addition,we would review all minutes from the
meetings of the Board of Trustees and the Pension
Boards;review all ordinances adopted by the Village of
Oak Brook during the year;review any debt agreements
entered into during the year and analyze any other
unique transactions entered into by the Village of Oak
Brook;and perform our fraud interviews in accordance
with generally accepted auditing standards.Upon
completion of this phase,we would finalize all necessary
confirmations the Village of Oak Brook will prepare;
review all proposed client assisted work papers and the
timing of preparation by the Village of Oak Brook;
y
develop our audit programs for the next phase of the
audit and review and document any changes to the
Village of Oak Brook's CAFR;and prepare the schedule
for the remainder of the audit.
III.Fieldwork This phase would be
During this phase of the audit,we would complete all of completed by the
our substantive testing of the account balances and engagement partner,
prepare the draft of the Village of Oak Brook's financial engagement manager
statements with a rough draft of the financial statements and one to two
provided to the Village of Oak Brook at the conclusion of Professional staff.
field work.We would also prepare the draft of the
management report.In addition,an exit conference
would be held with officials from the Village of Oak Brook
to discuss the preliminary results of the fieldwork,review
any proposed audit adjustments,final adjusted trial
N balances that agree to the financial statements and any
j significant findings.
ACCOUNTING TECHNOLOGY ADVISORY Village of Oak Brook Service Proposal 14
SIKICH. SIKICH.COM
JIMEFRAMEEVENT i,i
• • NOV
IV.Workpaper Review and Report Production This phase would be
During this phase of the audit,the workpapers,drafts of completed by the
all financial reports and the management letter will be engagement partner,
reviewed by the resource partner and the quality control resource partner and the
partner.All workpapers are reviewed by the engagement quality control partner.
partner during phase III to ensure that all necessary
information is compiled during this phase to avoid
imposing upon the Village of Oak Brook's staff after
fieldwork has been completed.
V.Drafts to the Village of Oak Brook This phase would be
We will deliver a preliminary draft of the CAFR at the end completed by the
of fieldwork.A revised draft will be delivered by the engagement partner.
engagement partner and reviewed in-depth with
representatives of the Village of Oak Brook within three
weeks of the preliminary draft.A revised draft,if
necessary,will be delivered to the Village of Oak Brook
no later than three business days after receiving all
proposed changes.
V.Completion of the Audit This phase would be
Upon approval of the drafts by the Village of Oak Brook, completed by the
we will present the signed,bound copies of the engagement partner.
comprehensive annual financial report,the management
letter and the additional reports described in this
proposal.The engagement partner will be available for
meetings with representatives of the Village of Oak
Brook including the Village of Oak Brook President,the
Board of Trustees and management for formal
presentations of the reports.
VII.Support to The Village of Oak Brook This phase would be Ongoing
Our firm does not believe that the engagement ends with completed by the
the exit conference.We stress that we are available engagement partner.
throughout the year to provide technical accounting and
financial reporting assistance and support to the Village
of Oak Brook.In addition,we constantly monitor recent
events in the state and local government industry,
including new pronouncements that may impact our
government clients,and communicate the effect of any
proposed changes throughout the year.Moreover,our
letter of recommendations each year will alert the Village
of Oak Brook to any new pronouncements that may
become effective in the next one to three years,
including the potential effect that the pronouncement
may have on the financial position and/or changes in the
financial position of the Village of Oak Brook.
In future years,we would develop a similar plan and timeframe with the assistance of the Village of Oak Brook to ensure the
timely identification and resolution of any critical accounting and auditing issues prior to the issuance of our opinion and the
comprehensive annual financial report.These completion dates are well within the deadlines established by the Village of Oak
Brook.We have a proven track record of meeting and exceeding deadlines established by our clients.
i
i
I
ACCOUNTING TECHNOLOGY ADVISORY Village of Oak Brook Service Proposal 15
SIKICH. SIKICH.COM
I
IDENTIFICATION OF POTENTIAL AUDIT PROBLEMS
Our firm's approach to resolving any problems that arise during the audit is the same as our overall approach to the audit—
professionalism. Professionalism in performing the audit is the cornerstone to our philosophy during all phases of the audit.
Any problems encountered during the audit, except for irregularities and illegal acts,will be discussed and documented with
the Finance Director.The timing of this discussion will provide the Village of Oak Brook with ample time to rectify any situations
that may otherwise result in the issuance of a qualified audit opinion. Irregularities and illegal acts detected or of which we
become aware of will be communicated in writing to the appropriate level as defined in our professional standards.
Our firm's philosophy on additional fees and/or billings is based on an understanding between the firm and the client of the
scope of the work to be performed.We have proposed a"not-to-exceed fee"for the audit,the scope and timing of which was
specified by the Village of Oak Brook. The billings for the audit would not exceed this fee unless the Village of Oak Brook
specifically requests that the scope of the engagement be expanded and the Village of Oak Brook and the firm reach a mutual
agreement, in writing, as to the expanded scope of the engagement and the fee, if any,for the expanded scope.
Sikich will comply with all relevant rules and regulations of authoritative bodies and the AICPA Code of Professional Conduct
regarding access to our working papers and audit documentation. Reasonable requests for access will not be denied.
Exceptions
We have a history of negotiating mutually agreed upon terms and conditions with our clients.We noted the following exception
during our review of the Village's Request for Proposal:
Page 6–we are unable to agree with the following statement"The proposer understands and agrees that, if his proposal is
accepted, and he fails to enter into a contract forthwith, he shall be liable to the Village for any damages the Village may
thereby suffer."
i
y
i
i
i
i
ACCOUNTING TECHNOLOGY ADVISORY Village of Oak Brook Service Proposal 16
SIKICH. SIKICH.COM
ADDITIONAL RESOURCES AND SERVICES
With more than a dozen services,our areas of expertise are oftentimes complementary of one another.How else can we help
you meet your government's goals?
Many times, the challenges for which you enlist Sikich's help may be faced more effectively by integrating several of our
services.Take a look at what we offer,and talk to your engagement partner about how these services may complement what
you are already seeking.
DISPUTE ADVISORY
Disputes of any kind or size can be difficult to handle on your own. For example,what would happen if you began suspecting
employee fraud within your organization? A dispute advisory expert can handle every aspect, from insurance claim
preparation and being the liaison with law authorities, to creating a fraud prevention program and improving your
organization's internal controls.
HUMAN RESOURCES
Your people are a large part of what makes up your organization. Recruiting,training and retaining employees are vital parts
of ensuring your organization continues to provide only the best for your constituency. With services such as recruiting and
onboarding, compensation and compliance, employee benefits and more, you can better understand what will keep your
employees happy and productive.
MARKETING
The effectiveness of your marketing efforts can make or break your organization's success. From eye-catching logos to print
and digital collateral, every piece must work for an intended audience. By delivering the right stories and amplifying those
messages,you will properly position your organization in the marketplace.
PROCESS IMPROVEMENT
Processes truly define organizations,but are often forgotten when seeking root causes to problems or managing more efficient
and effective services. Improvements to existing processes—ranging from development review to utility billing—have the
potential to decrease cycle time, increase quality and result in higher customer satisfaction. Sikich employs a customer-
centric approach to process improvement by involving internal and external customers to understand and make meaningful
improvements while continuing to meet their needs.
PUBLIC RELATIONS
Achieve a higher media profile, greater mindshare among your constituents and proper positioning in the marketplace with a
thoughtful,research-based and integrated approach to public relations.From overall positioning to media relations,conveying
the right stories to the right people is critical in an effective public relations program.
TECHNOLOGY:IT SERVICES
Staying ahead of, or even simply keeping up with, continually changing and complex technology developments can be
challenging. Organizational management software,cloud solutions,strategic information technology and IT consulting can all
drive your organization toward increased productivity—if implemented the right way.
TECHNOLOGY:SECURITY AND COMPLIANCE
Keeping your organization safe from data breaches and other information security concerns is critical, especially given the
vast number of organizations that have been compromised in the last couple of years. Understand where the vulnerabilities
in your network lie by obtaining independent, unbiased and technically qualified security assessments—from penetration
testing to forensic analyses.
1
i
i
ACCOUNTING TECHNOLOGY ADVISORY Village of Oak Brook Service Proposal 17
, i
SIKICH. SIKICH.COM
i
;
FEE PROPOSAL
PROPOSAL COST SUMMARY
See Attachment B—Schedule of Audit&Professional Fees.
These fees assume that the Village of Oak Brook will provide the auditors with electronic copies of adjusted trial balances by
individual funds, a year-to-date general ledger with details of postings to all accounts, subsidiary ledgers that agree or are
reconciled to the general ledger, and will prepare certain schedules of account analysis and confirmations of account
balances.
We want to invest in what we hope will become a long-lasting relationship with the Village of Oak Brook,which is why we will
absorb the costs of the orientation and nonrecurring procedures required in an initial engagement. We estimate these costs
to be 25%of our first-year fees.
We invoice our clients on a monthly basis as services are provided.Payments for all services are due within 60 days of receipt
of an invoice. Invoices not paid within 60 days are assessed a finance charge of 1 percent per month (12 percent annually).
N
i
a
A
ACCOUNTING TECHNOLOGY ADVISORY Village of Oak Brook Service Proposal 18
SIKICH. SIKICH.COM
EXHIBITS
We know you likely have many more questions for us.Take a look at the attached documents for additional information about
our firm and those who will work with you.
ATTACHMENT B—SCHEDULE OF AUDIT&PROFESSIONAL FEES
ATTACHMENT C—VENDOR QUESTIONNAIRE
ENGAGEMENT TEAM BIOGRAPHIES
Anthony M. Cervini, CPA, CFE
Brian D. LeFevre, CPA, MBA
James R. Savio, CPA, MAS
a
Tom Siwicki,CPA
Martha Trotter, CPA
® Sarah Montanan, CPA, MAS
Kellen O'Malley, CPA, MAS
SIIQCH RESOURCES
STATE&LOCAL GOVERNMENT SERVICES
FIRM PROFILE
PEER REVIEW
l
i
i
ACCOUNTING TECHNOLOGY ADVISORY Village of Oak Brook Service Proposal 19
Attachment B- Schedule of Audit & Professional Fees
Maximum Fees Base Audit T.I.F. Report Single Audit
(if necessary)
(Audit Year)
All Inclusive Fee for 2020 $ 28,000 $ 2,500 $ 4,500
All Inclusive Fee for 2021 $ 28,560 $ 2,550 $ 4,590
All Inclusive Fee for 2022 $ 29,130 $ 2,600 $ 4,680
Optional Years
All Inclusive Fee for 2023 $ 30,000 $ 2,680 $ 4,820
All Inclusive Fee for 2024 $ 30,900 $ 2,760 $ 4,965
Schedule of Hourly Rates
Personnel Rate
Partners $280
Managers $215
Supervisors N/A
Seniors $160
Staff $145
Other(Specify)
Administrative $125
Page 8
4 j
k-
I Attachment C —Vendor Questionnaire
FIRM NAME Sikich LLP
CONTACT PERSON Anthony M. Cervini, CPA, CFE
ADDRESS 1415 W. Diehl Road,Ste 400
Naperville, IL 60563
PHONE NUMBER 630.566.8574
EMAIL ADDRESS anthony.cervini@sikich.com
I
WHEN ORGANIZED 1928
WHERE ORGANIZED Headquartered in Naperville, IL
LICENSED IN ILLINOIS? Yes
NUMBER OF YEARS IN PRACTICE? 92
HAS THE FIRM EVER REFUSED A CONTRACT?
If yes, please submit details No*
HAS THE FIRM EVER DEFAULTED ON A CONTRACT?
If yes, please submit details No
WHERE IS YOUR NEAREST OFFICE TO OAK BROOK? Naperville
HOW MANY PEOPLE ARE EMPLOYED IN THE
NEAREST OFFICE TO OAK BROOK? 279 Total, 163 CPA
*While we have not refused a contract,we often recieve request for propsoals for which we do not submit
responses for a variety of reasons.
i
i
1
y7
9
Page 9
r
9
% SIKICH.
SIKICH.COM
r
ANTHONY M. CERVINI
CPA,CFE
Partner
Anthony M. Cervini, CPA, CFE, is responsible for providing technical services #
to Sikich's governmental clients in all areas of governmental accounting,
auditing,financial reporting, budget development, internal controls, revenue
and expenditure forecasting,and cash and debt management.
Anthony has participated in hundreds of audits of municipalities and other
governmental entities since beginning his career with Sikich in 2005.He also
has been responsible for serving as lead instructor for governmental
accounting, auditing,financial reporting,cash management and internal
control courses internally and for the Illinois Government Finance Officers
Association (IGFOA),Wisconsin Government Finance Officers Association LOCATION:
(WGFOA)and Illinois CPA Society. NAPERVILLE OFFICE
Anthony serves on the GFOA Special Review Committee and the Illinois CPA 1415 W.Diehl Road
Suite 400
Society Government Report Review Committee, is a contributor to the IGFOA Naperville, IL 60563
Legislative Committee and has served as a budget reviewer for the P:630.566.8574
Government Finance Officers Association Distinguished Budget Presentation F:630.499.8668
Award. anthony.cervini@sikich com
SERVICE AREAS
• Governmental Audit,Accounting
• Governmental Financial Reporting
r
AFFILIATIONS
t • American Institute of Certified Public Accountants
• Illinois CPA Society
? Government Report Review Committee—Sub-Chair(GAAP Basis Committee)
• Illinois Government Finance Officers Association
Young Professionals Network—Steering Committee
• Wisconsin Government Finance Officers Association
• GFOA Special Review Committee
• Naperville Area Humane Society,Treasurer
a
• PrimeGlobal Managers'Leadership Program,Cohort 2 (2015-2016)
" • Greater Aurora Chamber of Commerce Leadership Academy,
Class of 2007
• Greater Aurora Chamber of Commerce Leadership Academy,
2008 Steering Committee
EDUCATION
{ • Bachelor's Degree in Accounting,The University of Iowa
• Master of Business Administration, Benedictine University
h
ACCOUNTING TECHNOLOGY ADVISORY
SIKICH. SIKICH.COM
BRIAN D. LEFEVRE
S`
CPA,MBA
Partner
Brian D. LeFevre,CPA, MBA, is responsible for providing technical services to �.
Sikich's governmental clients in all areas of governmental accounting,
auditing,financial reporting, budget development, revenue and expenditure '
forecasting,and cash and debt management. Brian has participated in
hundreds of audits of municipalities and other governmental units since he
began his career with Sikich in 1993. He has also been responsible for
developing and serving as lead instructor for governmental accounting,
auditing and financial reporting training courses internally for the Firm and for
the Illinois Government Finance Officers Association (IGFOA). Brian
previously served as Chair of the Governmental Report Review Committee of LOCATION:
the Illinois CPA Society. NAPERVILLE OFFICE
1415 W.Diehl Road
SERVICE AREAS Suite 400
• Governmental Audit,Accounting Naperville,IL 60563
• Governmental Financial Reporting P:630.566.8505F:630.499.5885
• Police and Fire Pension Accounting Services brian lefevre@sikich.com
AFFILIATIONS
• American Institute of Certified Public Accountants
• Illinois CPA Society, Governmental Report Review Committee
• Illinois Government Finance Officers Association
• GFOA Special Review Committee
• Northern Illinois Alliance of Fire Protection Districts
• Illinois Public Pension Fund Association
• Aurora Downtown Kiwanis Club, Former Treasurer and Board Member
• Greater Aurora Chamber of Commerce Leadership Academy,
Class of 1996
• Lord of Life Church, Former Executive Director and Treasurer
a
EDUCATION
• Bachelor's Degree in Accounting, Valparaiso University
• Master of Business Administration, Northern Illinois University
1
s
i
ACCOUNTING TECHNOLOGY ADVISORY
SIKICH. SIKICH.COM
JAMES R. SAVI4
CPA,MAS
Partner
James R. Savio, CPA, MAS, is responsible for providing technical services to
Sikich's governmental clients in all areas of governmental accounting,auditing,
financial reporting, revenue and expenditure forecasting and cash and debt
management.Jim has participated in hundreds of audits of municipalities and
other governmental units since he began his career with Sikich in 1995. He
has also been responsible in developing and serving as lead instructor for
governmental accounting,auditing,financial reporting and cash management
courses both internally and externally.Jim serves on the Illinois Government
Finance Officers Association's Technical Accounting Review Committee and
the Illinois CPA Society Governmental Executive Committee.Jim also serves LOCATION:
as a committee member for Sikich's mentoring program and assists in the NAPERVILLE OFFICE
development and implementation of Sikich's new hire training program.
1415 W.Diehl Road
SERVICE AREAS Suite 400
Naperville,IL 60563
• Governmental Audit,Accounting P:630.566.8516
• Governmental Financial Reporting F:630.499.5656im savio sikich,com
AFFILIATIONS
• American Institute of Certified Public Accountants
• Illinois CPA Society, Governmental Executive Committee
• Illinois Government Finance Officers Association
Technical Accounting Review Committee
• Greater Aurora Chamber of Commerce Leadership Academy,
Class of 1998
EDUCATION
• Master of Accounting Sciences, Northern Illinois University
• Bachelor's Degree in Accounting, Northern Illinois University
f
a
I
i
j
i
i
ACCOUNTING TECHNOLOGY ADVISORY
SIKICH.
THOMAS G. SIWICKI
CPA
1 Senior Audit Manager
Thomas G.Siwicki,CPA,is a senior audit manager at Sikich and has experience t
working in the public accounting industry since 2009.He provides assurance services
j and recommendations for improvements to local government and manufacturing and §„
distribution clients.Tom is also responsible for managing the execution of audit
engagements and supervising the audit team.
SERVICE AREAS
• Assurance and Advisory Services
• Governmental Audit,Accounting
• Governmental Financial Reporting LOCATION:
• Manufacturing and Distribution Services HEADQUARTERS
1415 W.Diehl Road
AFFILIATIONS Suite 400
• Illinois Government Finance Officers Association Naperville,IL 60563
• Illinois CPA Society P:630.566.8433F:630.849.2845
tom smicki@sikich com
EDUCATION
• Bachelor of Science in Accountancy, Illinois State University
• Master of Professional Accountancy, Illinois State University
s
1
i
I
f
ACCOUNTING TECHNOLOGY ADVISORY
r
SIKICH.
•
i
MARTHA TROTTER
CPA
Senior Audit Manager ..
w
Martha Trotter,CPA,is a senior audit manager at Sikich.She has been working in the
public accounting industry since 2012 providing audit services for a variety of
govemmental entities.Martha is responsible for performing key audit procedures and
intemal control evaluations,report preparation and supervision of audit fieldwork teams.
She also has experience working on various special projects providing accounting
services for municipalities.
SERVICE AREAS
• Govemmental Audit and Accounting
• Governmental Financial Reporting LOCATION:
NAPERVILLE OFFICE
AFFILIATIONS 1415 W.Diehl Road
• Illinois Government Finance Officers Association Suite 400
• Illinois CPA Society Naperville,IL 60563
P:630.566.8581
F:630.499.8558
EDUCATION martha trotter@sikich com
• Bachelor of Science in Accountancy, University of Illinois
i
7
7
r
I
t
1
y)
1
ACCOUNTING TECHNOLOGY ADVISORY
MMMER
% SIKICH,
•
SARAH MONTANARI
CPA,MAS
Audit Manager
Sarah Montanari, CPA, MAS, is an audit senior at Sikich and has experience
auditing a variety of governmental entities,with a focus on cities and villages.
She is responsible for performing key audit procedures and internal control
evaluations, report preparation and the supervision of audit fieldwork teams.
SERVICE AREAS
• Governmental Audit,Accounting
• Governmental Financial Reporting Al
AFFILIATIONS LOCATION:
• Illinois Government Finance Officers Association HEADQUARTERS
• Illinois CPA Society 1415 W.Diehl Road
Suite 400
EDUCATION Naperville,IL 60563
• Bachelor's Degree in Accountancy, University of Illinois, Urbana-Champaign P:630.566.8412
F:630.566.8401
• Master of Accounting Science, University of Illinois, Urbana-Champaign sarah montanan@sikich.com
y
s
i
i
ACCOUNTING TECHNOLOGY ADVISORY
SIKICK,
•
KELLEN OWALLEY
CPA,MAS s
Manager _
Kellen O'Malley,CPA,MAS,is an audit manager at Sikich.He provides assurance and
advisory services to a variety of clients,including manufacturing,distribution,and
governmental entities with a focus on cities,villages,and park districts.Acting as the
liaison between the client and the engagement team,Kellen conducts audit
engagements,prepares and reviews financial statements,and assesses clients'
business processes and internal control structures. .,
SERVICE AREAS
• Assurance and Advisory Services
• Governmental Audit,Accounting LOCATION:
• Manufacturing and Distribution Services NAPERVILLE OFFICE
1415 W.Diehl Road
EDUCATION Suite 400
• Bachelor's Degree in Accounting, Illinois State University Naperville, IL 60563
• Master of Accounting Sciences, Illinois State University P:630.210.3083 x8655kesen omaltey@stkich com
1
r
M
3
A
1
9
i�
y
a.
it
7
a
ACCOUNTING TECHNOLOGY ADVISORY
' !OSIKICH,
SIKICH.COM
'
J
J
STATE & LOCAL GOVERNMENT RESOURCES
FREDERICK G.LANTZ RAYMOND E.KROUSE
CPA JR. BRIAN D.LEFEVRE
Partner-in-Charge CPA CPA,MBA
a t 1 Government Services Partner-in-Charge Partner
630.566.8557 Uniform Guidance 630.566.8505
AMA
� fred.lantz(cbsikich com 630.566.8515 brian.lefevre(cDsikich.com
ray.krouse(aDsikich.com
a � k
DANIEL A.BERGA
JAMES R.SAVIO ANTHONY M.CERVINI
CPA b CPA,MAS CPA,CFE
1 Partner Partner Partner
A"--ww
630.566.8535 630.566.8516 630.566.8574
Iler, dan.bera(a�sikich.comiim.saviona sikich com anthonv.cervininasikich com
DEBBIE CRABTREE
MEGAN COCHRAN CPA NICK BAVA
CPA Accounting Services Senior
DirectorManager Government + CPA,MAS
217.793.3363 Employee and Payroll Senior Audit Manager
Consultant
630.210.3092
meaan.cochranCrDsikich com 630.566.8529 nick.bava(cDsikich com
Adebbie.crabtree(a)sikich com
i
LINDSEY FISH CATE MOULTON TOM SIWICKI
CPA CPA + CPA
a Senior Audit Managert:: Senior Audit Manager Senior Audit Manager
630.210.3142 630.566.8458 630.566.8433
Iindsev.fishCrDsikich com ,, cate.moultona-sikich com tom.siwicki(cDsikich com
MARTHA TROTTER LAURA BABULAANNA CADMUS
CPA CPA CPA
Senior Audit Manager Audit Manager Audit Manager
630.566.8581 630.566.8410 217.793.3363
martha.trotterCDsikich com [aura.babula(tbsikich.com anna.cadmus(rDsikich com
i
GINA KING SARAH MONTANARI KELLEN O'MALLEY
MPA CPA,MAS CPA
Audit Manager Audit Manager Audit Manager
630.566.8561 630.566.8412 630.210.3083
aina.kina(cDsikich.com sarah.montanah(dsikich com kellen.omallev(Wsikich com
OTHER RESOURCES
KAREN S.SANCHEZ KEN CRANNEY SCOTT KOLBE
�. CPA,QPA
r Partner Director—Human Partner
Resource—Employee Benefits Resources Consulting Resource—Marketing
A 508.834.7045 le
Services
630.566.8519 I 1
karen.sanchez(rDsikich com ken.crannev(rDsikich.com 630.566.8442scott.kolbe(rDsikich.com
`� 1�i
SCOTT WEGNERBRAD LUTGEN MARY O'CONNOR
1 P Partner 1 Partner ASA
" Resource—TechnologyResource—Technology Partner
Services&Products " Security&Compliance Resource—Fraud
630.566.8417 262.754.9400 Investigation
scott.weanerasikich com brad.lutoen@sikich com 312.648.6652
S
marv.oconnoomsikich com
1
l
it
i
ACCOUNTING TECHNOLOGY ADVISORY State&Local Government Resources
3�
Y
Government agencies are experiencing increasing pressure to be OUR EXPERT
more effective, efficient and transparent.
As a government leader,you know how important it is to find a premier professional services
partner that can strategize,plan and implement solutions to meet the goals of
your organization.
WHAT CAN SIKICH DO?
Accounting,Audit,Assurance&Tax Insurance Services
Business Valuation IT Services
Fraud Services for Governments Marketing&Public Relations FRED LANTZ
CPA
ERP&CRM Software Pension Fund Accounting&Consulting Services PARTNER-IN-CHARGE,
• Human Resources Consulting • Retirement Planning
GOVERNMENT SERVICES
Whether you represent a general purpose local government or special district,Sikich will T:630.566.855S
help you meet your goals by providing professional guidance in your accounting,marketing, E:fred.lantz@sikich.com
human resources,technology and other advisory functions. --
Experience unparalleled commitment and high-quality,timely services when you partner WHO WE SERVE
i
with the experts at Sikich. For more than 30 years,we have provided:
A highly skilled staff and management team entirely dedicated to government services Our government clients
An in-depth understanding of the governmental fiscal,management,operating and represent a wide range of
regulatory environments industry sectors including:
Timely and cost-effective service delivery Counties
OUR DEDICATED TEAM Cities
�.. Villages
Townships
' < v Other Special Districts
''•r ,w� �� • Pension Plans
•Park Districts
DAN BERG CPA ANTHONY CERVINI cPA BRIAN LEFEVRE CPA Forest Preserve Districts
PARTNER PARTNER PARTNER Public Libraries
T:630.566.8535 T:630.566.8574 T:630.566.8505
E:dan.berg@sikich.com E:anthony.cervini@sikich.com E:brian.lefevre@sikich.com Community Colleges
School Districts
• •Water Authorities
Water Reclamation Districts
State Departments and
Agencies
l CHAD LUCAS CPA 31M SAVIO CPA ANDY LASCODY CPA
PARTNER PARTNER PARTNER SIKICH.
T:217.862.1724 x1170 T:630.566.8516 T:217.862.1722 x1125
E:chad.lucas@sikich.com E:jim.savio@sikich.com E:andylascody@sikich.com
SIKICH.COM
Y l i
� - - #, ''� R• 'tom
:a
y ORGANIZATION SIKICH TOTAL REVENUE
Sikich LLP,a leading professional services firm specializing in accounting,
technology,investment banking*and advisory services**,has 1,000+ $77OM
professionals throughout the country.Founded in 1982,Sikich now ranks $160M
within the country's top 30 largest Certified Public Accounting firms and $uoM
is among the top one percent of all enterprise resource planning solution
partners in the world.From corporations and not-for-profits to state and $uoM
local governments,Sikich clients can use a broad spectrum of services and $130M
products that help them reach Iona-term,strategic goals. $120M
INDUSTRIES $1t0 M
$100 M
Sikich provides services and solutions to a wide range of industries.We have
devoted substantial resources to develop a significant base of expertise and $�oM
experience in: Sao
$GOM-
e
11J,
COV RNMENT
I $40 M
LIFE SCIENCES N• •• •••
$20M
STATISTICS $0
2019 Revenue ......................................................................................................$167AM
TotalPartners ...........................................................................................................100+
Total Personnel ........................................ .............................1,000+ SERVICES
Personnel count as ofianuary 1,2020 ACCOUNTING,TAX&ASSURANCE
TECHNOLOGY
Business Application
• Cloud&Infrastructure
• Consulting&Implementation
:• • Security and Compliance
• Digital Transformation Consulting
• ADVISORY
Business Succession Planning
Insurance Services
Forensic and Valuation Services
Human Capital Management&Payroll Consulting
Investment Banking
1
•5SIKICH. Marketing&Design
Public Relations
Retirement Plan Services
Alexandria,VA Chicago,IL Denver,CO Milwaukee,WI Springfield,IL Supply Chain
(703)836-1350 (312)648-6666 (720)200-0142 (262)754-9400 (217)793-3363
Transaction Advisory Services
Akron,OH Crofton,MD Indianapolis,IN Minneapolis,MN St.Louis,MO
(330)864-6661 (410)451-5150 (317)842-4466 (331)229-5235 (314)275-7277 Wealth Management
Boston,MA Decatur,IL Los Angeles,CA Naperville,IL *Securities offered through Sikich Corporate Finance[LC,member FINRABIPC.
(508)485-5588 (217)423-6000 (877)279-1900 (630)566-8400 **Investment advisory services offered through Sikich Financial,on SEC Registered
Investment Advisor.
SIKICH.COM
ZRII AlIkIld&
Report on the Firm's System of Quality Control
August 22. 2017
'i"o the Partners of Sikich LLP
and the Illinois CPA Society
We have reviewed the system of quality control for the accounting and auditing practice of Sikich UP (the
firm:)applicable to engagements net subject to permanent PCAOB inspection in effect for the year ended March
31, 2017. Our peer review was conducted in accordance with tite Standards for Performing and Reporting on
Peer Reviews established by the Peer Review Board of the American Institute of Certified Public Accountants
(Standards). A summary of the nature, objectives, scope, limitations of, and the procedures performed in a
System Review as described in the Standards may be found at www.aicpa.or,, l2 summary. The summary also
includes an explanation of how engagements identified as not performed or reported in confornity with
applicable professional standards, if any,are evaluated by a peer reviewer to determine a peer revie%% rating.
Firm's Responsibility
The firm is responsible for designing a system of quality control and complying with it to provide the firm with
reasonable assurance of performing and reporting in conformity with applicable professional standards in all
material respects. The Pinta is also responsible for evaluating actions to promptly remediate engagements
deemed as not performed or reported in conformity with professional standards, when appropriate, and for
remediating weaknesses in its system of quality control, if any.
Peer Reviewer's Responsibility
Our responsibility is to express an opinion on tite design of the system of quality control and the firm's
compliance therewith based on our review.
Required Selections and Considerations
Engagements selected for review included engagements perforated under Government Aw it ng Stanclarcls,
including compliance audits under the Single Audit Act; audits of employee benefit plans, and examinations of
service organizations [SOC 1 and SOC 2 engagements).
As a part of our peer review, we considered reviews by regulatory entities as communicated by the firm, if'
applicable, in determining the nature and extent of our procedures.
a Opinion
f
in our opinion, the system of quality controi for the .accounting and auditing practice of Sikich LLP applicable to
engagements not subject to permanent PCAOB inspection in effect for the,year ended March 31, 2017,has been
suitably designed and complied with to provide the firm with reasonable assurance o1'performing and reporting
in confl rmity with applicable professional standards in all material respects. firms can receive a rating of pass,
pass with clefdcrerrct'(icsj or fail. Sikich LIT has received a peer review rating of pCrss.
a
Certified Public Accountants
i