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R-1928 - 01/26/2021 - PUBLIC WORKS - Resolutions ITEM 6.E.2 BOARD OF TRUSTEES MEETING VILLAGE Or SAMUEL E. DEAN BOARD ROOM OAK B R� , K BUTLER GOVERNMENT CENTER 1200 OAK BROOK ROAD OAK BROOK, ILLINOIS 630-368-5000 AGENDA ITEM Regular Board of Trustees Meeting of January 26, 2021 SUBJECT: Award of Contract — Removal of Buckthorn, Ash Trees and other Dead Trees on the Sports Core Property. FROM: Doug Patchin, Public Works Director pp BUDGET SOURCE/BUDGET IMPACT: $75,000 is budgeted in Forestry, #335-76800 RECOMMENDED MOTION: I move that the Village Board waive further bidding and award a contract to Homer Tree Care Inc., Lockport, Illinois, in the not to exceed amount of$75,000 and approve Resolution R-1928,pending final attorney review and approval. A contract for the continued removal of Buckthorn, Ash Trees and Dead Trees on the Sports Core property. Background/History: During the last three Budget years we have contracted with Homer Tree Care, Inc. to remove invasive Buckthorn, Ash Trees, and standing Dead Trees at the Sports Core Property, this year the area includes north of 31St Street along Salt Creek, north to approximately the picnic area. This area is highlighted on the attached map. First, staff requested an estimate from our current tree service contractor, Winkler's Tree Service, but we were informed that the area is too large for them, and since they do not have the equipment required to cut back the Buckthorn, it would all need to be done manually. Winkler's also stated that they would have to contract through Homer Tree Care Inc. to complete the work. Staff then reached out to other tree maintenance vendors to obtain estimates for the work but were told by each that they do not have the equipment needed to properly complete the work either. Homer Tree Care Inc. is the only local contractor that has the expertise and specialty equipment needed for this type of brush and tree removal. Recommendation: Staff recommends.that the Village Board waive further bidding and award a contract to Homer Tree Care Inc., Lockport, Illinois, in the not to exceed amount of $75,000, and approve Resolution R-1928,pending final attorney review and approval. A contract for the continued removal of Buckthorn, Ash Trees and Dead Trees on the Sports Core property. BOT Agenda Page 1 RG R` t ,i✓ l •• �� �rL(tfn r .� dt •uti► - �- �.rtr .r s .. {t?� .�{t 1t1•.u,ity is ` , & ..` � *„�"1�+ •mow � ...#�+�' . y „ = ti x, 3 L pH uu:ltu�•.u.�y THE VILLAGE OF OAK BROOK COOK AND DUPAGE COUNTIES, ILLINOIS RESOLUTION 2021-PW-SC-TREE-R-1928 A RESOLUTION WAIVING COMPETITIVE BIDDING AND AUTHORIZING THE EXECUTION OF A CONTRACT BETWEEN THE VILLAGE OF OAK BROOK AND HOMER TREE CARE, INC. IN RELATION TO THE REMOVAL OF BUCKTHORN, ASH TREES, AND OTHER DEAD TREES ALONG THE SPORTS CORE PROPERTY GOPAL G. LALMALANI, Village President CHARLOTTE K. PRUSS, Village Clerk JOHN BAAR PHILIP CUEVAS MICHAEL MANZO MOIN SAWED EDWARD TIESENGA ASIF YUSUF Village Board Published in pamphlet form by authority of the President and the Board of Trustees of the Village of Oak Brook on this the 26th day of January 2021 Resoluton 2021-PW-SC-Tree-R-1928 Contract with Homer Tree Care,Inc. Page 2 of 4 RESOLUTION 2021-PW-SC-TREE-R-1928 A RESOLUTION WAIVING COMPETITIVE BIDDING AND AUTHORIZING THE EXECUTION OF A CONTRACT BETWEEN THE VILLAGE OF OAK BROOK AND HOMER TREE CARE, INC.IN RELATION TO REMOVAL OF BUCKTHORN,ASH TREES,AND DEAD TREES ALONG THE SPORTS CORE PROPERTY WHEREAS,the Village of Oak Brook(the"Village")wishes to remove certain vegetation, including Buckthorn,Ash Trees,and other Dead Trees,from the Sports Core property,north of 3151 Street,along Salt Creek,north to approximately the picnic area;(the"Worle');and WHEREAS,Homer Tree Care,Inc.("Homer')is the only Tree Care Service Company in the area that has the equipment and manpower to complete the work;and WHEREAS,Homer submitted a proposal to complete the Work in an amount not to exceed $75,000.00;and WHEREAS,pursuant to Section 1-74A of the Oak Brook Village Code,the Village has authority to waive competitive bidding by a vote of two-thirds(2/3)of the village trustees then holding office;and NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK,DU PAGE AND COOK COUNTIES,ILLINOIS, as follows: Section 1: Recitals. The foregoing recitals are hereby incorporated into,and made a part of,this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook. Section 2: Waiver of Competitive Bidding. The Board of Trustees authorizes the adoption of this Resolution without the need for competitive bidding,and finds that Homer is the lowest responsive and responsible bidder. Section 3: Approval of Contract. The President and Board of Trustees hereby approve the Contract by and between the Village and Homer in substantially the same form as attached as Exhibit A,and in a final form approved by the Village Attorney. Section 4: Authorization and Execution of the Contract. The Village Manager and Village Clerk shall be, and hereby are, authorized to execute the Contract after receipt of the final Contract fully executed by Homer. Section 5:Effective Date.This Resolution shall be in full force and effect upon passage and approval in the manner provided by law. APPROVED THIS 26'h day of January 2021 Resolution 2021-PW-SC-Tree-R-1928 Contract with Homer Tree Care,Inc. Page 3 of 4 s' Gopal G. Lalmalani Village President PASSED THIS 26th day of January 2021 Ayes: Trustees Baar, Cuevas, Manzo, Saiyed, Tiesenga, and Yusuf None Nays: Absent: None -� ATTEST: F OAS Alt&" Charlotte K. Pruss - y Village Clerk caU�IT •� Resolution 2021-PW-SC-Tree-R-1928 Contract with Honer Tree Care,Inc. Page 4 of 4 EXHIBIT A REVIEW OF CONTRACTS Awarding Agency:_ a of Cgntract: Department: I Program/Account Number: Awarded Contract Price: Budgeted Amount: i Q Under $20,000 Q $500,001 - $1,000,000 $20,000 - $500,000 Q Over $1,000,000 "mom j ©F -- " 1 0,�( -Tri �lon --fie S��'s Corte Name: Date: Name: Date: I/a0 1 Name: Date: . f Name: Date: Q Three (3) Originals signed by other party Date/Initials Q Original provided to staff member for other party Date/Initials Q Original provided to Official Files Date/Initials , Village of Oak Brook I Approved by Board of Trustees Date/Initials: