R-1929 - 02/09/2021 - GOLF - Resolutions ITEM 6.D.1
BOARD OF TRUSTEES MEETING
VILLAGE OF SAMUEL E. DEAN BOARD ROOM
OAK B R-92 K BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
February 9, 2021
SUBJECT: Award of Contract- Golf Equipment — Greens Mower, Sprayer, Utility
Vehicle
FROM: Sean Creed, Golf Course Superintendent/Manager sC
BUDGET SOURCE/BUDGET IMPACT: Program#834 (Golf Maintenance)
RECOMMENDED MOTION: I move that the Village Board waives further bidding
since Sourcewell has already conducted the bid process and issue Purchase Orders to J.W.
Turf, Inc., Elgin, Illinois, in the amount of$68,968.86, for the purchase of a 2021 John
Deere 2550 Greens Mower and a John Deere 2020A Progator Utility Vehicle, and to
Reinders of Mundelein, Il., in the amount of $51,171.51 for a Toro 5800 Sprayer.
Additionally, I move that the Village Board approves Resolution 2021-SC-GOLF-PG-R-
1929.
Background/History:
Pursuant to the provisions of Section 1-7-10 of the Code of Ordinances and Compiled
Statutes, the Village is permitted to join with other governmental units in order to benefit
from cooperative purchasing arrangements.
The greens mower is replacing a model year 2007, the sprayer is replacing a model year
1994, and the Utility vehicle is replacing a 2004 model year. Trade in value for all three is
$1,800.00. I am hopeful that these new purchases will give us the same longevity and
productivity as the trade in equipment have given us.
Recommendation:
That the Village Board waive further bidding since Sourcewell already conducted the bid
process, and issue Purchase Orders to J.W. Turf Inc., for $68,968.86, and to Reinders for
$51,171.51 and approve Resolution 2021-SC-GOLF-PG-R-1929.
BOT AGENDA Page I
THE VILLAGE OF OAK BROOK
COOK AND DUPAGE COUNTIES, ILLINOIS
RESOLUTION
2021-SC-GOLF-PG-R-1929
A RESOLUTION APPROVING THE WAIVER OF FURTHER
BIDDING AND AUTHORIZING THE PURCHASE OF GOLF
MAINTENANCE GREENS MOWER, UTILITY VEHICLE, AND
SPRAYER
GOPAL G. LALMALANI, Village President
CHARLOTTE K. PRUSS, Village Clerk
JOHN BAAR
PHILIP CUEVAS
MICHAEL MANZO
MOIN SAIYED
EDWARD TIESENGA
ASIF YUSUF
Village Board
Published in pamphlet form by authority of the
President and the Board of Trustees of the Village of Oak Brook
on this the 9th day of February 2021
Resolution 2021-SC-GOLF-PG-R-1929
GM MOWER,UTILITY VEHICLE,AND SPRAYER
Page 2 o(5
RESOLUTION 2021-SC-GOLF-PG-R-1929
A RESOLUTION APPROVING THE WAIVER OF FURTHER BIDDING AND AUTHORIZING THE
PURCHASE OF GOLF MAINTENANCE GREENS MOWER,UTILITY VEHICLE,AND SPRAYER
WHEREAS, Oak Brook Village Code Section 1-7-10 authorizes the Village to participate in
cooperative purchasing arrangements;and
WHEREAS,the Village is a member of the Sourcewell Purchasing Cooperative("Sourcewelf'),a
government purchasing cooperative;and
WHEREAS,Sourcewell solicited bids on the Village's behalf for greens mower,utility vehicle,and
sprayer to be used by Golf;and
WHEREAS,the Village reviewed the results of Sourcewell's bidding process and determined that
the bids offered by J.W.Turf, Inc., Elgin, Illinois("J.W. Turf'l,for a John Deere 2550 E-Cut Hybrid
Triplex Mower and a John Deere ProGator 2020A,and the bid offered by Reinders, Mundelein, Illinois
("Reinders"),for a Multi Pro 5800 300 Gallon Sprayer,were the lowest responsive and responsible bids;
and
WHEREAS,the Village hereby waives any additional bidding requirements and wishes to accept
J.W.Turf's and Reinders'bids,in accordance with this Resolution;
NOW THEREFORE,BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK,DU PAGE AND COOK COUNTIES,ILLINOIS,as follows:
Section 1: The Village Manager is hereby authorized to:a)issue and execute a purchase
order to J.W.Turf,attached hereto as Exhibit A for a John Deere 2550 E-Cut Hybrid Triplex Mower and a
John Deere ProGator 2020A,in the amount W$68,968.86;and b)issue and execute a purchase order to
Reinders, attached hereto as Exhibit B for a Multi Pro 5800 300 Gallon Sprayer, in the amount of
$51,171.51,and c)take all steps necessary to implement the terms of this Resolution.
Section 2: The Village authorizes the adoption of this Resolution and the execution of the
purchase orders without the need for further competitive bidding because the Village obtained bids
through its membership in Sourcewell,a government-purchasing cooperative.
Section 3: This Resolution shall be in full force and effect from and after its passage and
approval by the Village President.
APPROVED THIS 9"day of February 2021
Gopal G.Lalmalani
Village President
2
Resolution 2021-SC-GOLF-PG-R-1929
GM MOWER,UTILITY VEHICLE,AND SPRAYER
Page 3 of 5
PASSED THIS V1 day of February 2021
Ayes: Trustees Baar,Cuevas,Manzo,saiyed,Tiesenga and Yusuf
Nays: None
Absent: None
�0 004 ATTEST:
Charlotte K.Pruss
Village Clerk
4,c
�6
COUNTI
3
Resolution 2021-SC-GOLF-PG-R-1929
GM MOWER,UTILITY VEHICLE,AND SPRAYER
Page A of 5
EXHIBIT A
J.W.TURF'S PURCHASE ORDER
4
Resolution 2021-SC-GOLF-PG-R-1929
GM MOWER,UTILITY VEHICLE,AND SPRAYER
Page 5 of 5
EXHIBIT B
REINDERS'PURCHASE ORDER
5