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R -1935 - 03/09/2021 - TREE - Resolutions ITEM 6.E.2 BOARD OF TRUSTEES MEETING vILLAG1 of SAMUEL E. DEAN BOARD ROOM OAK B B_92K.K BUTLER GOVERNMENT CENTER 1200 OAK BROOK ROAD OAK BROOK, ILLINOIS 630-368-5000 AGENDA ITEM Regular Board of Trustees Meeting of March 9, 2021 SUBJECT: Award of Contract—2021 —2024 Tree Maintenance Services FROM: Rania Serences, Senior Purchasing Assistant BUDGET SOURCE/BUDGET IMPACT: $65,000 in Program 335-76800 for 2021 RECOMMENDED MOTION: I move that the Village Board award a four-year contract for Tree Maintenance Services to the lowest responsible bidder with the lowest responsive bid, Winkler's Tree and Landscaping,La Grange Park,Illinois, for the estimated cost of$139,900 ($50,400 for 2021, $50,000 for 2022, $26,000 for 2023, and$13,500 for 2024)as indicated on the attached bid tabulation, and approve Resolution R-1935. Background/History: A solicitation for bids for the Tree Maintenance Services was posted on the Village website, and sent to eight(8) companies on Wednesday, February 3, 2021. Two (2) sealed bids were received and opened on Wednesday, February 17,2021. Winkler's Tree and Landscaping has been the Village's tree maintenance vendor since 2017 and has performed adequately. Also, staff checked references and is satisfied. The parkway tree maintenance program was established in 1995 and has been undertaken each year since inception. This is a major component of the Village's forestry program. The tree maintenance program is a continuation of our Village-wide four-year cycle parkway tree- pruning program. Benefits of cyclic tree pruning include improvement in tree health,structure, shape,and enhanced growth. Removal of dead and hazardous trees,consulting services by an arborist for tree inspections, and monitoring of pest management programs, are also included in the contract. Recommendation: That the Village Board award a four-year contract for Tree Maintenance Services to the lowest responsible bidder with the lowest responsive bid,Winkler's Tree and Landscaping,La Grange Park,Illinois,for the estimated cost of$139,900($50,400 for 2021, $50,000 for 2022,$26,000 for 2023, and $13,500 for 2024) as indicated on the attached bid tabulation, and approve Resolution R-1935. BOT AGENDA Page 1 RG 2021 Tree Maintance Services Bid Tabulation RIGHT OF WAY TREE PRUNING Winkler's Tree Landscaping, Inc. Homer Tree Care,Inc. Year 2021 2022 2023 2024 Year 2021 2022 2023 2024 Season Winter Winter Winter Winter Season Winter Winter Winter Winter Approx. $139,900.00 Approx. $373,750.00 #of Trees 1,050 1,000 500 250 #of Trees 1,050 1,000 500 250 Unit Price $48.00 $50.00 $52.00 $54.00 Unit Price $125.00 $130.00 $145.00 $160.00 Extended Cost $50,400.00 $50,000-001 $26,000.001 $13,500.00 Extended Cost $131,250.00 $130,000.00 $72,500.00 $40,000.00 Das to complete 251 251 201 7 Das to complete 1 601 601 60 60 Tree Inventory $2.45/Tree I I I Tree Inventory N/A JASPREADOC\2021 Tabs\Tree Maintenance Services.xlsx Tree Maintenance Services Time and Material Rates for Additional Work 2021 Winkler's Tree Service,Inc. Homer Tree Care,Inc. Per Hour Labor Straight Time Over-Time Straight Time Over-time Arborist $68.00 $90.00 $90.00 $180.00 Foreman $68.00 $90.00 $90.00 $180.00 Skilled Laborer $68.00 $90.00 $90.00 $180.00 Common Laborer $68.00 $90.00 $90.00 $180.00 Total $272.00 $360.00 $360.00 $720.00 Per Hour Equipment Aerial Tower 55ft. $23.00 $45.00 Clam Truck $25.00 $45.00 Log Truck $12.00 $45.00 Chipper $12.00 $45.00 Chipper Truck $12.00 $45.00 Crane Truck $90.00 $45.00 Utility Truck $10.00 $45.00 Stum er $18.00 $45.00 Semi Truck $95.00 $45.00 Pickup Truck $12.00 $45.00 Tree Spade $95.00 $45.00 Dump Disposal $29.00/yd $30.00/yd Tree-A a Treatment $10.00/caliper inch $11.00/caliper inch Parkway Tree Planting $210.00/tree $300.00/tree Din o$75.00/hr Time and Material Rates for Additional Work 2022 Winkler's Tree Service,Inc. The Davey Tree Expert Company Per Hour Labor Straight Time Over-Time Straight Time Over-time Arborist $70.00 $92.00 $90.00 $180.00 Foreman $70.00 $92.00 $90.00 $180.00 Skilled Laborer $70.00 $92.00 $90.00 $180.00 Common Laborer $70.00 $92.00 $90.00 $180.00 Total $280.00 $368.00 $360.00 $720.00 Per Hour Equipment Aerial Tower 55ft. $25.00 $45.00 Clam Truck $27.00 $45.00 Lo Truck $14.00 $45.00 Chipper $14.00 $45.00 Chipper Truck $20.00 $45.00 J'.\ScanPDF\2021 Agenda\030921 Meeting\TreeMaintenanceTab3.pdf.xlsx Tree Maintenance Services Crane Truck $93.00 $45.00 Utility Truck $12.00 $45.00 Stum er $19.00 $45.00 Semi Truck $100.00 $45.00 Pickup Truck $13.00 $45.00 Tree Spade $100.00 $45.00 Dump Disposal $32.00/yd $30.00/yd Tree-Age Treatment $12.00/call er inch $11.00/caliper inch Parkway Tree Planting $220.00/free $300.00/Tree Dingo$75.00/hr Time and Material Rates for Additional Work 2023 Winkler's Tree Service,Inc. The Dave Tree Expert Company Per Hour Labor Straight Time Over-Time Straight Time Over-time Arborist $73.00 $94.00 $90.00 $180.00 Foreman $73.00 $94.00 $90.00 $180.00 Skilled Laborer $73.00 $94.00 $90.00 $180.00 Common Laborer $73.00 $94.00 $90.00 $180.00 Total $292.00 $376.00 $360.00 $720.00 Per Hour Equipment Aerial Tower 55ft. $28.00 $45.00 Clam Truck $30.00 $45.00 Log Truck $16.00 $45.00 Chipper $17.00 $45.00 Chipper Truck $22.00 $45.00 Crane Truck $96.00 $45.00 Utility Truck $14.00 $45.00 Stum er $22.00 $45.00 Semi Truck $106.00 $45.00 Pickup Truck $13.00 $45.00 Tree Spade $110.00 $45.00 Dump Disposal $35.00/yd $30.00/yd Tree-Age Treatment $15.00/call er inch $11/caliper inch Parkway Tree Planting $235.00/Tree $300.00/Tree Dingo$75.00/hr Time and Material Rates for Additional Work 2024 Winkler's Tree Service,Inc. The Davey Tree Expert Company Per Hour Labor Straight Time Over-Time Straight Time Over-time Arborist $76.00 $96.00 $90.00 $180.00 Foreman $76.00 $96.00 $90.00 $180.00 J'.\ScanPDF\2021 Agenda\030921 Meeting\TreeMaintenanceTab3.pdf.xlsx Tree Maintenance Services Skilled Laborer $76.00 $96.00 $90.00 $180.00 Common Laborer $76.00 $96.00 $90.00 $180.00 Total $304.00 $384.00 $360.00 $720.00 Per Hour Equipment Aerial Tower 55ft. $31.00 $45.00 Clam Truck $33.00 $45.00 Log Truck $18.00 $45.00 Chipper $19.00 $45.00 Chipper Truck $24.00 $45.00 Crane Truck $100.00 $45.00 Utility Truck $16.00 $45.00 Stum er $24.00 $45.00 Semi Truck $110.00 $45.00 Pickup Truck $15.00 $45.00 Tree Spade $125.00 $45.00 Dump Disposal $38.00/yd $30.00/yd Tree-Age Treatment $19.00/call er inch $11.00/caliper inch Parkway Tree Planting $240.00/Tree $300.00/Tree Dino$75.00/hr J.\ScanPDF\2021 Agenda\030921 Meeting\TreeMainlenanceTab3.pdf.xlsx THE VILLAGE OF OAK BROOK COOK AND DUPAGE COUNTIES, ILLINOIS RESOLUTION 2021-PW-SC-TREE-R-1935 A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A CONTRACT FOR TREE MAINTENANCE SERVICES BY AND BETWEEN THE VILLAGE OF OAK BROOK AND WINKLER'S TREE AND LANDSCAPING GOPAL G. LALMALANI, Village President CHARLOTTE K. PRUSS, Village Clerk JOHN BAAR PHILIP CUEVAS MICHAEL MANZO MOIN SAIYED EDWARD TIESENGA ASIF YUSUF Village Board Published in pamphlet form by authority of the President and the Board of Trustees of the Village of Oak Brook on this the 9'h day of March 2021 Resolution 2021-PW-SC-TREE-R-1935 Authorizing Contract wNVinkler's Tree&Landscaping For Tree Maintenance Services Page 2 of 3 RESOLUTION 2021-PW-SC-TREE-R-1935 A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A CONTRACT FOR TREE MAINTENANCE SERVICES BY AND BETWEEN THE VILLAGE OF OAK BROOK AND WINKLER'S TREE AND LANDSCAPING WHEREAS,the Village desires to procure tree maintenance services to maintain the trees planted on the parkways within the Village("Tree Maintenance Services'j;and WHEREAS,the Village solicited bids for the Tree Maintenance Services;and WHEREAS,Winkler's Tree and Landscaping ("Winklers')was the lowest responsible bidder who submitted the lowest responsive bid for the Tree Maintenance Services;and WHEREAS,Winklers has served as the Village's tree maintenance vendor since 2017 and staff is satisfied with the services;and WHEREAS,the Village and Winklers desire to enter into and execute a four-year Contract for Winklers to perform the Tree Maintenance Services, in the estimated lump sum cost of $139,900.00,attached hereto as Exhibit A("Contract');and WHEREAS,the President and Board of Trustees have determined that it is in the best interests of the Village to enter into the Contract for the Tree Maintenance Services; NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK,DU PAGE AND COOK COUNTIES,ILLINOIS as follows: Section 1: Recitals. The foregoing recitals are hereby incorporated into,and made a part of,this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook. Section 2: Approval of the Contract. The President and Board of Trustees hereby approve the Contract by and between the Village and Winklers in a final form acceptable to the Village Manager and the Village Attorney. Section 3: Authorization and Execution of the Contract. The Village Manager and Village Clerk shall be,and hereby are,authorized to execute the Contract on behalf of the Village. Section 4: Effective Date. This Resolution shall be in full force and effect upon passage and approval in the manner provided by law. Resolution 2021-PW-SC-TREE-R-1935 Authorizing Contract w/Winkler's Tree&Landscaping For Tree Maintenance Services Page 3 of 3 APPROVED THIS 9th day of March 2021 Gopal G. Lalmalani Village President PASSED THIS 91h day of March 2021 Ayes: Trustees Baar, Cuevas,Saiyed, Tiesenga, Yusuf Nays: None Absent: Trustee Manzo ATTEST: 0 0AA.-8 = S Charlotte K. Pruss Village Clerk noun j , Resolution 2021-PW-SC-TREE-R-1935 Authorizing Contract wMinkler's Tree&Landscaping For Tree Maintenance Services Page 4 of 3 EXHIBIT A CONTRACT ty r•. J REVIEW OF CONTRACTS Awardin% y: f Contrail: - Srvs .--------- De� Program/Account Number: warded Contract Price: Budgeted Amount: 1 C� [] Under$20,000 0 $500,001 -$1,000,000 $20,000-$500,000 D over$1,000,000 I Name: Dater g����� Name: Date: Name. F-. Date: -, Name Date: -3 /M L__ - — -- ---- -- F--j Three (3)Originals signed by other party Date/Initials [j Original provided to staff member for other party Date/Initials F--] Original provided to Official Files Date/Initials Village of Oak Brook I Approved by Beard of Trustees- ..Anitials: