Library HVAC Compressor Replacement Project VILLAGE OF OAK BROOK
CONTRACT FOR THE
LIBRARY HVAC COMPRESSOR REPLACEMENT PROJECT
Full Name of Contractor: Dahme Mechanical Industries, Inc. ("Contractor'')
Principal Office Address:610 S.Arthur Avenue,Arlington Heights, Illinois 60005
Contact Person: Eric Simadis Telephone Number: (847)253-0341
TO: Village of Oak Brook ("Village")
1200 Oak Brook Road
Oak Brook, Illinois
Attention: Doug Patchin, Public Works Director
Contractor warrants and represents that Contractor has
carefully examined the Work Site described below and
has reviewed and understood all documents included,
referred to, or mentioned in this bound set of documents.
1. Work
A. Contract and Work. Contractor acknowledges, 5. Miscellaneous. Do all other things required
and agrees, that Contractor shall, at its sole cost and of Contractor by this Contract; and
expense, provide, perform, and complete, in the manner
specified and described, and upon the terms and 6. Qualit . Provide, perform, and complete all
conditions set forth, in this Contract, all of the following, of the foregoing in a proper and workmanlike
all of which is herein referred to as the"Work": manner, consistent with the standards of
recognized professional firms in performing
1. Labor, Equipment, Materials, and Supplies. Work of a similar nature, in full compliance
Provide, perform, and complete, in the with, and as required by or pursuant, to this
manner specified and described in this Contract, and with the greatest economy,
Contract, all necessary work, labor, services, efficiency, and expedition consistent
transportation, equipment, materials, therewith, with only new, undamaged, and
supplies, information, data, and other means first quality equipment, materials, and
and items necessary for the Library HVAC supplies.
Compressor Replacement Project, as
specified in Exhibit A, attached hereto, at B. Performance Standards. Contractor
600 Oak Brook Road, Oak Brook, Illinois acknowledges and agrees that all Work shall be fully
60523 ("Work Site"); provided, performed, and completed in accordance with
Estimate No: 1308-21, dated May 5, 2021, attached
2. Permits. The Village will furnish all hereto as Exhibit A.
permits, licenses, and other governmental
approvals and authorizations necessary in C. Responsibility for Damage or Loss. Contractor
connection therewith; proposes, and agrees, that Contractor shall be
responsible and liable for, and shall promptly and
3. Insurance. Procure and furnish insurance without charge to Village repair or replace, any damage
certificates specified in this Contract; done to, and any loss or injury suffered by, the Village,
the Work, the Work Site, or other property or persons as
4. Taxes. Pay all applicable federal, state, and a result of the Work.
local taxes;
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D. Inspection/Testing/Reiection. Village shall have All payments may be subject to deduction or
the right to inspect all or any part of the Work and to setoff by reason of any failure of Contractor to
reject all or any part of the Work that is, in Village's perform under this Contract. Each payment
judgment, defective or damaged or that in any way fails shall include Contractor's certification of the
to conform strictly to the requirements of this Contract value of, and partial or final waivers of lien
and the Village, without limiting its other rights or covering, all Work for which payment is then
remedies, may require correction or replacement at requested and Contractor's certification that all
Contractor's cost, perform or have performed all Work prior payments have been properly applied to
necessary to complete or correct all or any part of the the payment or reimbursement of the costs with
Work that is defective, damaged, or nonconforming and respect to which they were paid.
charge Contractor with any excess cost incurred thereby,
or cancel all or any part of any order or this Contract. 3. Contract Time
Work so rejected may be returned or held at Contractor's
expense and risk. Contractor acknowledges and agrees that Contractor
shall commence the Work within 15 days (weather
2. Contract Price permitting) following the Village's acceptance of this
Contract provided Contractor shall have furnished to the
Contractor acknowledges and agrees that Contractor Village all bonds and all insurance certificates specified
shall take in full payment for all Work and other matters in this Contract ("Commencement Date"). Contractor
set forth under Section 1 above, including overhead and further acknowledges and agrees that Contractor shall
profit; taxes, contributions, and premiums; and perform the Work diligently and continuously and shall
compensation to all subcontractors and suppliers, the complete the Work not later than July 31, 2021 ("Time
compensation set forth below. of Performance"). The Village may modify the Time of
Performance at any time upon 15 days prior written
A. SCHEDULE OF PRICES notice to the Contractor. Delays caused by the Village
shall extend the Time of Performance; provided,
For providing, performing, and completing all however, that Contractor shall be responsible for
Work, the total Contract Price of$10,420.00 completion of all Work within the Time of Performance,
notwithstanding any strike or other work stoppage by
TOTAL CONTRACT PRICE (in writing): employees of either Contractor or of the Village.
Ten Thousand Four Hundred and Twenty 4. Financial Assurance
Dollars Only
A. Insurance. Contractor acknowledges and agrees
B. BASIS FOR DETERMINING PRICES that Contractor shall provide certificates of insurance
evidencing the minimum insurance coverages and limits
It is expressly understood and agreed that: set forth in Exhibit B within 10 days following the
Village's acceptance of this Contract. Such policies shall
1. All prices stated in the Schedule of Prices be in form, and from companies, acceptable to the
are firm and shall not be subject to Village. The insurance coverages and limits set forth
escalation or change; Exhibit B shall be deemed to be minimum coverages and
limits and shall not be construed in any way as a
2. The Village is not subject to state or local limitation on Contractor's duty to carry adequate
sales, use, and excise taxes, that no such insurance or on Contractor's liability for losses or
taxes are included in the Schedule of Prices, damages under this Contract. The minimum insurance
and that all claim or right to claim any coverages and limits that shall be maintained at all
additional compensation by reason of the times while providing, performing, or completing the
payment of any such tax is hereby waived Work are as set forth in Exhibit B.
and released;
3. All other applicable federal, state, and local B. Indemnification. Contractor acknowledges and
taxes of every kind and nature applicable to agrees that Contractor shall indemnify and save
the Work are included in the Schedule of harmless the Village its officers, officials, employees and
Prices. volunteers, against all damages, liability, claims, losses,
and expenses (including attorneys' fee)that may arise, or
C. TIME OF PAYMENT be alleged to have arisen, out of or in connection with
Contractor's performance of, or failure to perform, the
It is expressly understood and agreed that final Work or any part thereof, or any failure to meet the
payment shall be made upon completion of the representations and warranties set forth in Section 6 of
work and final approval by the Village. this Contract.
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C. Penalties. Contractor acknowledges and agrees successfully and promptly and to commence and
that Contractor shall be solely liable for any fines or civil complete the Work within the Contract Price and
penalties that are imposed by any governmental or Contract Time set forth above.
quasi-governmental agency or body that may arise, or be
alleged to have arisen, out of or in connection with 7. Acknowledgements
Contractor's performance of, or failure to perform, the
Work or any part thereof. In submitting this Contract, Contractor
acknowledges and agrees that:
5. Firm Proposal
A. Reliance. The Village is relying on all
All prices and other terms stated in this Contract are warranties, representations, and statements made by
firm and shall not be subject to withdrawal, escalation, Contractor in this Contract.
or change.
B. Acceptance. If this Contract is accepted,
6. Contractor's Representations and Warranties Contractor shall be bound by each and every term,
condition, or provision contained in this Contract.
In order to induce the Village to accept this Contract,
Contractor hereby represents and warrants as follows: C. Remedies. Each of the rights and remedies
reserved to the Village in this Contract shall be
A. The Work. The Work, and all of its components, cumulative and additional to any other or further
shall strictly conform to the requirements of this remedies provided in law or equity or in this Contract.
Contract, including, without limitation, the performance
standards set forth in Subsection 1B of this Contract; D. Time. Time is of the essence in the performance
and shall be fit, sufficient, and suitable for the purposes of all terms and provisions of this Contract and, except
expressed in, or reasonably inferred from, this Contract where stated otherwise references in this Contract to
and the warranties expressed herein shall be in addition days shall be construed to refer to calendar days and
to any other warranties expressed or implied by law, time.
which are hereby reserved unto the Village.
E. No Waiver. No examination, inspection,
B. Compliance with Laws. The Work, and all of its investigation, test, measurement, review, determination,
components, shall be provided,performed, and completed decision, certificate, or approval by the Village, whether
in compliance with, and Contractor agrees to be bound before or after the Village's acceptance of this Contract;
by, all applicable federal, state, and local laws, orders, nor any information or data supplied by the Village,
rules, and regulations, as they may be modified or whether before or after the Village's acceptance of this
amended from time to time, including without limitation, Contract; nor any order by the Village for the payment of
if applicable, the Prevailing Wage Act, 820 ILCS money; nor any payment for, or use, possession, or
130/0.01 et seq.; any other prevailing wage laws; any acceptance of, the whole or any part of the Work by the
statutes requiring preference to laborers of specified Village; nor any extension of time granted by the Village;
classes; any statutes prohibiting discrimination because nor any delay by the Village in exercising any right
of, or requiring affirmative action based on, race, creed, under this Contract; nor any other act or omission of the
color, national origin, age, sex, or other prohibited Village shall constitute or be deemed to be an acceptance
classification; and any statutes regarding safety or the of any defective, damaged, or nonconforming Work, nor
performance of the Work. Further, Contractor shall operate to waive or otherwise diminish the effect of any
have a written sexual harassment policy in compliance representation or warranty made by Contractor; or of
with Section 2-105 of the Illinois Human Rights Act any requirement or provision of this Contract; or of any
during the course of the work. remedy, power, or right of the Village.
C. Not Barred. Contractor is not barred by law F. Severability. It is hereby expressed to be the
from contracting with the Village or with any other unit intent of the parties to this Contract that should any
of state or local government as a result of (i) a provision, covenant, agreement, or portion of this
delinquency in the payment of any tax administered by Contract or its application to any Person or property be
the Illinois Department of Revenue unless Contractor is held invalid by a court of competent jurisdiction, the
contesting, in accordance with the procedures remaining provisions of this Contract and the validity,
established by the appropriate Revenue Act, its liability enforceability, and application to any Person or property
for the tax or the amount of tax, as set forth in 65 ILCS shall not be impaired thereby, but the remaining
5/11-42.1-1; or (ii) a violation of either Section 33E-3 or provisions shall be interpreted, applied, and enforced so
Section 33E-4 of Article 33 of the Criminal Code of 1961, as to achieve, as near as may be, the purpose and intent
720 ILCS 5/33E-1 et seg. of this Contract to the greatest extent permitted by
applicable law.
D. Qualified. Contractor has the requisite
experience, ability, capital, facilities, plant, organization, G. Amendments and Modifications. No amendment
and staff to enable Contractor to perform the Work or modification to this Contract shall be effective until it
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is-reduced to writing and approved and executed by the K. Conflicts of Interest. Contractor represents and --
corporate aulhoritie of the parties iu a.rordance with all certifies that,to the best of its knowledge.,(1)no elected
applicable statutory pro cedums. or appointed Pillage official, employee or ngew has it
personal financial interest in the business of the
H. Assignment. Neither this Contract, nor any Contractor or in this Agreement, or has personally
interest herein, shall be assigned or subcontracted, in received payment or other consideration for this
whole or io part, by Contractor excx,pt upon the prior :Agreement; (2)as of the datr of this Agreement,neither
terittenaootsent of thel'ilinge. Contractrn•nor any person employed or associated with
Contractor has any interest that would conflict in any
I. Governing, Law; Venue. This Contract shall be manner or degree with the performance of the
governed by.construed and enforced in accordance with obligations under this Agreement; and (3) neither
the internal laws,but not the conflicts of laws rules,of Contractor nor any person employed by or assotialed
the Stats:of Illinois. Venuc for any action arising out of with Contractor shall at any tinte during the term of this
or due to this Contract shall be in the Circuit Court for Agreement obtain or acquire any interest that would
DuPage County,Illinois. conflict in any manner or degree with the performance of
the obligations under this Agreement.
J. Certified Payrolls. Contractor shall, in
accordance with Section 5 of the Illinois Prevailing Wage L. Exhibits and Other Aereenients. If nny conflict exists
Art,810 11,CS 13015,submit to the Village,on a mnntlrly between this Agreement and any exhibit attached hereto
basis, a certified payroll, if applicable. The certified or any other Agreement betiv"m the parties relating to
payroll shatll consist of a romplete copy of those records thin transaction, the terms of this Agreement shall
required to be made and kept by the, Prevailing Wage prevail.
Act. The certified payroll shall be atti:ompanied by a
statement signed by the Contractor a»' subcontractor NI. No Disclosure of CotTicigntial Information by the
which certifies that: (1) such records are true and Contractor. The Contractor acknowledges that it
accurate; (2) the hourly rate paid is not less, if shall,in performing the Services tar the Village under
applicable, than the general prevailing rate of hourly this Agreement, have access, or he directly or
wages required by the Prevailing Wage Art; and (3) indirectly exposed, to Confidential Information. The
Contrrdtor or subcontractor lienor s in aware that filing a Contractor shall hold confidential all Confidential
certified payroll that he o•alio knows ki be false is a
Class B misdemeanor. A general contractor may rely Information and shall not diuchme or use such
upon the certification of a lower tier subcontractor, Confidential Information without the express prior
provided that the general contractor does not knowingly written consent of the Pillage. The Contractor shall
rely upon a iubcAintractor's Pike certification. Upon two use reasonable measures at lenst as strict as those the
husiness days'notice,Contractor and each subcontractor Contractor uses to protect its own confidential
shn11 make available liar inspection the records aequirrd information. Stich measures shall include, without
to be made and kept by the Act: (i) to the Pillage, its limitation,requiring employees and subcontractors of
officers and agents, and to the Director of the Illinois the Contractor to execute a nondisclosure agreement
Department of Labor and his or her deputies and agents; before obtaining access to Confidential information.
and(ii)at till reasonable hours at a location within this
State.
IN H'i'llNESS \F'HEREOF the parties hereto VILLAGE OF OAK BROOK, an Illinois
have caused A reetrler t to be executed, municipal vorlwration
effective on 20'21.
_
Pillage Clerk Village Manager
JA ICE G 5RlJOWSKtf
Officia Seal
Notary Public-State of Illinois
My Commission Expires May 22,2024 4
EXHIBIT A
(ESTIMATE No: 1308-21 dated May 5, 2021)
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<0W
DA$mE MFcHAmcAL IKDusTmEs, Ric.
610 S.ARTwm AvE.
ARLmGToA EE=G m,IL 6000s
847-253-0341 FAx 847-2s3-9soi
Rich Henderson EST. NO: 1308-21
Village of Oak Brook
1200 Oak Brook Rd
Oak Brook, IL 60523 DATE: May 5, 2021
Re: Library Compressor Replacement
Dahme Mechanical Industries appreciates the opportunity to submit the following proposal for your
consideration and acceptance:
1. Reclaim existing refrigerant in circuit 3.Acid test refrigerant as well for re-use.
2. Disconnect and remove failed compressor 5 in air handler.
3. Replace bad compressor with new scroll compressor and tandem retrofit kit.
4. Replace liquid line filter drier.
S. Replace all compressor contactors. Contactors to be provided by VOOB.
6. Evacuate circuit to 500 microns or better.
7. Charge circuit with recovered R22. Will verify refrigerant purity with acid test.
8. Additional refrigerant to be provided by VOOB.
9. Start-up and verify proper operation of new compressor.
Total Cost for This Work is: $10,420.00
Patching, Painting, Permits,and Asbestos removal not included.
Any alteration or deviation from the above specifications involving extra costs,will be executed only
upon written orders and will become an extra charge over and above the estimate.All agreements
contingent upon strikes,accidents or delays beyond our control.This pricing is good for 30 days.
If you have any questions, please feel free to call me at (847) 253-0341. We appreciate the opportunity
to do business with you for years to come.
Sincerely,
. Customer's Acceptance:
Eric SimadisI
Date:y ���,
EXHIBIT B
(INSURANCE REQUIREMENTS)
Certificates of Insurance shall be presented to the Village upon execution of this contract and vendor shall not
commence work until it provides and receives acceptance of insurance certificates from the Village as required by
this exhibit.
Each contractor performing any work pursuant to a contract with the Village of Oak Brook and each permittee
working under a permit as required pursuant to the provisions of Title 1 of Chapter 8 of the Code of Ordinances of
the Village of Oak Brook (hereinafter referred to as "Insured") shall be required to carry such insurance as
specified herein. Such contractor and permittee shall procure and maintain for the duration of the contract or
permit insurance against claims for injuries to persons or damages to property which may arise from or in
connection with the performance of the work under the contract or permit, either by the contractor, permittee, or
their agents, representatives, employees or subcontractors.
A contractor or permittee shall maintain insurance with limits no less than:
A. General Liability - $2,000,000 combined single limit per occurrence for bodily injury, personal injury and
property damage;
B. Automobile Liability (if applicable) - $1,000,000 combined single limit per accident for bodily injury and
property damage;
C. Worker's Compensation and Employer's Liability -Worker's Compensation limits as required by the Labor
Code of the State of Illinois and Employer's Liability limits of$1,000,000 per accident.
Any deductibles or self-insured retention must be declared to and approved by the Village. At the option of the
Village, either the insurer shall reduce or eliminate such deductible or self-insured retention as respects the
Village, its officers, officials, employees and volunteers; or the Insured shall procure a bond guaranteeing
payment of losses and related investigations, claim administration and defense expenses to the extent of such
deductible or self-insured retention.
The policies shall contain, or be endorsed to contain, the following provisions:
D. General Liability and Automobile Liability Coverage -
(1)The Village, its officers, officials, employees and volunteers are to be covered as additional insureds as
respects: liability arising out of activities performed by or on behalf of the Insured;premises owned,
occupied or used by the Insured. The coverage shall contain no special limitations on the scope of
protection afforded to the Village, its officers,officials, employees, volunteers,or agents.
(2)The Insured's insurance coverage shall be primary insurance as respects the Village, its officers,
officials, employees, volunteers and agents. Any insurance or self-insurance maintained by the
Village, its officers, officials, employees, volunteers or agents shall be in excess of the Insured's
insurance and shall not contribute with it.
(3)Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the
Village, its officers, officials, employees, volunteers or agents.
(4)The Insured's insurance shall apply separately to each covered party against whom claim is made or
suit is brought except with respect to the limits of the insurer's liability.
E. Worker's Compensation and Employer's Liability Coverage
The policy shall waive all rights of subrogation against the Village, its officers, officials, employees,
volunteers and agents for losses arising from work performed by the insured for the Village.
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Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided,canceled by either
party, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail has
been given to the Village. Each insurance policy shall name the Village, its officers, officials and employees,
volunteers and agents as additional Insureds. Insurance is to be placed with insurers with a Best's rating of no
less than A:VII.
Each Insured shall furnish the Village with certificates of insurance and with original endorsements effecting
coverage required by this provision. The certificate and endorsements for each insurance policy are to be signed
by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to
be on forms approved by the Village and shall be subject to approval by the Village Attorney before work
commences. The Village reserves the right to require complete, certified copies of all required insurance policies,
at any time.
Each insured shall include all subcontractors as insureds under its policies or shall furnish separate certificates
and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
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