R-1953 - 07/13/2021 - ADJUDICATION - Resolutions ITEM 6.13.4
BOARD OF TRUSTEES MEETING
V11 I A61 OI SAMUEL E. DEAN BOARD ROOM
OAK B R , K , BUTLER GOVERNMENT CENTER
�� 1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
July 13, 2021
SUBJECT: Approval of an Agreement for Municipal Ordinance Violation and Municipal
Offense System Hearing Software System including Internet-Based Payment
Services
FROM: Jim Fox, Information Technology Director
BUDGET SOURCE/BUDGET IMPACT: Information Technology Program 151-72500
RECOMMENDED MOTION: I move that the Village Board authorize the Interim Village
Manger to renew an agreement with Dacra Tech(Dacra) for Municipal Ordinance Violation and
Municipal Offense System Hearing Software System including Internet-Based Payment Services
pending, and approve 2021-PD-AG-DACRA-ADJUD- R-1953, a resolution approving the
waiver of competitive bidding and authorizing the execution of the agreement for the purchase of
vehicle parking and local code enforcement software and fine collection services for a 20-month
term in the amount of$17,400.
HISTORY:
The administrative adjudication program and towing impoundment fee topics were brought to
the Board of Trustees in November 2008. On January 26, 2010 the Board of Trustees entered in
to an agreement with Municipal Systems, Inc. (MSI) now doing business as Dacra Tech(Dacra)
to assist in the implementation of their administrative adjudication program/towing
impoundment fee program. On June 12, 2012 the original software agreement with MSI/Dacra
was expanded to include additional Municipal Ordinance Violation Modules along with Internet-
Based Payment Services. The agreement was later amended on April 28, 2015.
On April 1, 2021 the Village received notice from MSI/Dacra--that as part of the merger of the
two companies --the Municipal Ordinance Violation Enforcement and Municipal Offense
System agreement with the Village dated July 6, 2012 and amended on April 28, 2015, would be
terminating on July 6, 2021. MSI/Dacra has offered the Village renewal options to continue the
online software services for either a 20-month or 24-month term. Since Du-Page County is
BOT AGENDA Page I
investigating the purchase of a County-wide Ticketing Solution, the 20-month agreement is in
the best interest of the Village.
BACKGROUND:
MSI/Dacra is a software development and consulting firm that assists government agencies in
establishing local administrative adjudication processes for, Village Ordinance arrests and
towing impound fees. MSI/Dacra provides a suite of solutions designed for government
focusing on providing cost efficient solutions related to parking ticket enforcement, code
enforcement, accounting and process management, while offering the highest level of customer
service and support. The municipal solutions products are designed to issue, track, and
adjudicate citations related to parking tickets, compliance, local ordinance and building code
violations. From initial entry of a citation through to the final outcome, the MSI/Dacra software
and services allows the Village to "take control" of the entire process. These solutions have
allowed over 100 municipal customers to better manage associated costs, increase revenue, and
gain greater control of compliance.
It should be noted that the Village currently conducts Adjudication Hearings the second
Wednesday of each month in the Dean Board Room.
RECOMMENDATION:
Staff recommends that the Village Board authorize the Interim Village Manger to renew an
agreement with Dacra Tech(Dacca) for Municipal Ordinance Violation and Municipal Offense
System Hearing Software System including Internet-Based Payment Services pending, and
approve 2021-PD-AG-DACRA-ADJUD- R-1953 for a 20-month term in the amount of$17,400.
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THE VILLAGE OF OAK BROOK
COOK AND DUPAGE COUNTIES, ILLINOIS
RESOLUTION
NUMBER 2021-PD-AG-DACRA-ADJUD-R-1953
A RESOLUTION
APPROVING AND AUTHORIZING
AN AGREEMENT BY BETWEEN
THE VILLAGE OF OAK BROOK AND
DACRA TECH
GOPAL G. LALMALANI, Village President
CHARLOTTE K. PRUSS, Village Clerk
LARRY HERMAN
MICHAEL MANZO
JAMES NAGLE
DR. SURESH REDDY
EDWARD TIESENGA
ASIF YUSUF
Village Board
Published in pamphlet form by authority of the
President and the Board of Trustees of the Village of Oak Brook
on this the 13th day of July, 2021
RESOLUTION 2021-PD-AG-DACRA-ADJUD-R-1953
A RESOLUTION
APPROVING AND AUTHORIZING
AN AGREEMENT BY BETWEEN
THE VILLAGE OF OAK BROOK AND
DACRA TECH
WHEREAS, the Village of Oak Brook ("Village") previously purchased online software
from Municipal Systems, Inc. ("MSI") now doing business as Dacra Tech ("Dacra") to more
efficiently administer the Village's adjudication of vehicle towing("Towing Software)with the use
of the Towing Software has resulted in more efficient operations and savings for the Village;
WHEREAS,the Village previously expanded the use of software to include enforcement
of other local ordinance violations including,but not limited to,vehicle parking violations;and
WHEREAS, the Village was notified by MSI/Dacra on April 1, 2021 that the original
agreement was terminating on July 6,2021;
WHEREAS,MSI/Dacra offered the Village options to renew the online services for either
20-months or 24-months;
WHEREAS,the Village desires to continue the use of the software to continue with the
administration of enforcement of other local ordinance violations and the Adjudication Process;
WHEREAS,MSI/Dacra's software has met or exceeded the Village's expectations,there
are only a few vendors that offer similar Adjudication Software products,and Village staff have
reviewed the products offered by other vendors and believe that MSI/Dacra's Adjudication
Software provides the best value to the Village at this time;and
WHEREAS, the President and Board of Trustees, being fully advised in the premises,
have determined that it is in the best interests of the Village and its residents to waive competitive
bidding for the renewal of the Municipal Ordinance Violation and Municipal Offense System
Hearing Software System including Internet-Based Payment Services Agreement.
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK,DU PAGE AND COOK COUNTIES,ILLINOIS
as follows:
Section One-Recitals
The Corporate Authorities hereby find that all of the recitals hereinbefore stated as
contained in the preamble to this resolution are full,true and correct and do hereby,by reference,
incorporate and make them part of this resolution as legislative findings.
Section Two-Approval of Agreement
The President and Board of Trustees hereby approve the Agreement attached hereto and
made a part hereof as Exhibit A.
Section Three-Authorization and Direction
The Village President is hereby authorized to execute, and the Village Clerk is hereby
authorized to attest the Agreement,substantially in the form of such agreement attached hereto
as Exhibit A, with such changes therein as shall be approved by the Village Attorney and the
officials of the Village executing the same,their execution thereof to constitute exclusive evidence
of their approval to any and all changes or revisions therein from and after the execution and
delivery of such Agreement.
Section Four-Other Actions Authorized
The officers, employees and/or agents of the Village shall take all actions necessary or
reasonably required to carry out and give effect to the intent of this resolution and otherwise to
consummate the transactions contemplated herein, and shall take all actions necessary in
conformity therewith including, without limitation, the execution and delivery of all documents
required to be delivered in connection with the transaction contemplated herein.
Section Five-Authorization of Expenditures
The Corporate Authorities hereby authorize and direct the expenditure of all costs related
to the execution of the Agreement,additionally,the Village is authorized and directed to allocate
and spend all necessary funds to fulfill the requirements of the Agreement and of this Resolution.
Section Six-Waiver of Bidding Process
To the extent that any requirement of bidding would be applicable to the transactions
contemplated hereunder,the same is hereby waived.
Section Seven-Acts of Village Officials
That all past,present and future acts and doings of the officials of the Village that are in
conformity with the purpose and intent of this resolution are hereby, in all respects, ratified,
approved,authorized and confirmed.
Section Eight-Effective Date
This resolution shall be in full force and effect from and after its passage, approval and
publication as provided by law.
Section Nine-Publication
This resolution shall be published in book or pamphlet form as provided by the Illinois
Municipal Code.
Section Ten-Conflict Clause
All resolutions,parts of resolutions or board actions in conflict herewith are hereby repealed
to the extent of such conflict.
Section Eleven—Saving Clause
If any section, paragraph,clause or provision of this resolution is declared by a court of
law to be invalid or unconstitutional,the invalidity or unconstitutionality thereof shall not affect the
validity of any other provisions of this resolution,which are hereby declared to be separable.
Section Twelve—Recording
This resolution shall be entered into the minutes and upon the journals of the Board of
Trustees of the Village of Oak Brook.
APPROVED THIS 1311'day of July 2021
A
Gopal G.Lalmalani
Village President
PASSED THIS 131"day of July 2021
Ayes:
Trustees Herman,Manzo,Nagle,Reddy,Tiesenga,Yusuf
Nays: None
Absent: None
v�OF 041t*
qk ATTEST:
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Charlotte K.Pruss
Village Clerk
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EXHIBIT A
REVIEW OF CONTRACTS
Awarding Agency: Type of Contract: j
Village of Oak Brook Online Computer Software Services 1
Department: Program/Account Number:
Information Technology 151-72500
Awarded Contract Price: Budgeted Amount:
$17,400 2021 $4,800 2022$12,600
Under$20,000 $500,001 - $1,000,000
® $20,000-$500,000 rl Over$1,000,000
Renewal of an agreement for Municipal Ordinance Violation and Municipal Offense System
Hearing Software System including Internet-Based Payment Services with a 20-month term.
Name: Ak Date:
Name: Date: •�j 2�
Name: Date: 07-08-2021
Name: Date: �/
F--] Three (3) Originals signed by other party Date/Initials
F-1 Original provided to staff member for other party Date/Initials
F--j Original provided to Official Files Date/Initials
Village of Oak Brook I Approved by Board of Trustees- Date/Initials:_,