R-1952 - 07/13/2021 - GRANTS - Resolutions ITEM 6.D.3
V111AGE of BOARD OF TRUSTEES MEETING
OAK B R L-flel SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
e 9 •
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
July 13, 2021
SUBJECT: Professional Engineering Construction Services
FROM: Rick Valent, Public Works Superintendent
BUDGET SOURCE/BUDGET IMPACT: $39,500 from account#811-90400, Sports
Core Structural Improvements.
RECOMMENDED MOTION: I move the Village Board award a contract to
Christopher B. Burke Engineering, Ltd. (CBBEL), Rosemont, Illinois, in the amount of
$39,500, subject to final attorney review, for professional engineering services related to
the construction observation for the Village's OSLAD Grant improvements located at the
Bath and Tennis Property, and approve Resolution R-1952.
Background/Histoo,: In September of 2019 the Village received an Open Space Land
Acquisition and Development(OSLAD)grant in the amount of$279,600 for the following
improvements to be completed at the Bath and Tennis Property:
1. A jogging track located on the old polo exercise track.
2. Additional soccer fields located on the show field directly west of the pool.
3. A picnic area located on the northwest side of the pond, behind the clubhouse where
the barbeque but was located.
4. Pedestrian paths to provide connectivity between the proposed projects.
The OSLAD Grant is offered by the Illinois Department of Natural Resources (IDNR) and
provides matching funds up to 50%of the total engineering and construction expenses.The
grant has a two-year sunset clause, and all work must be completed by July 28, 2021 to be
eligible for reimbursement. Due to project delays in 2020 and current product shortages
and time constraints, the picnic area portion of the project cannot be completed by this
deadline and will no longer be included as part of the project. CBBEL has taken this into
account and provided their proposal at a lower cost than originally estimated due to the
change in scope with the picnic area construction no longer taking place. All other
construction engineering work and associated coordination with IDNR is still included in
this proposal and the project is expected to be 100%complete by the July 28,2021 deadline.
9A-
Recommendation: That the Village Board award a contract to Christopher B. Burke
Engineering,Ltd. (CBBEL),Rosemont,Illinois,in the amount of$39,500, subject to final
attorney review, for professional engineering services related to the construction
observation for the Village's OSLAD Grant improvements located at the Bath and Tennis
Property, and approve Resolution R-1952.
THE VILLAGE OF OAK BROOK
COOK AND DUPAGE COUNTIES, ILLINOIS
RESOLUTION
NUMBER
2021-ENG-DSGN-OSLAD-CNTRCT-R-1952
A RESOLUTION
APPROVING AND AUTHORIZING
THE EXECUTION OF AN AGREEMENT
BY AND BETWEEN
THE VILLAGE OF OAK BROOK AND
CHRISTOPHER B. BURKE ENGINEERING, LTD.
OSLAD GRANT IMPROVEMENTS
GOPAL G. LALMALANI, Village President
CHARLOTTE K. PRUSS, Village Clerk
LARRY HERMAN
MICHAEL MANZO
JAMES NAGLE
DR. SURESH REDDY
EDWARD TIESENGA
ASIF YUSUF
Village Board
Published in pamphlet form by authority of the
President and the Board of Trustees of the Village of Oak Brook
on this the 13th day of July, 2021
RESOLUTION NO.
2021-ENG-DSG N-OSLAD-CNTRCT-R-1952
A RESOLUTION
APPROVING AND AUTHORIZING
THE EXECUTION OF AN AGREEMENT
BY AND BETWEEN
THE VILLAGE OF OAK BROOK AND
CHRISTOPHER B.BURKE ENGINEERING,LTD.
OSLAD GRANT IMPROVEMENTS
WHEREAS, the Village of Oak Brook is a municipal corporation with authority provided
for and granted pursuant to the Illinois Municipal Code to exercise certain powers and perform
certain functions pertaining to its local government and affairs;
WHEREAS,the Village of Oak Brook(hereinafter referred to as"Village")upon approval
of the corporate authorities may enter into an Agreement with another party pursuant to
Illinois Statute;
WHEREAS,Christopher B.Burke Engineering,Ltd.(hereinafter referred to as"Engineer")
is an engineering company that is a full-service engineering company, professional
services include but are not limited to design and construction engineering services;
WHEREAS, the Village previously applied for an Open Space Land Acquisition and
Development Grant (hereinafter referred to as "OSLAD"), the OSLAD Grant is offered by
the Illinois Department of Natural Resources(IDNR);
WHEREAS,the OSLAD Grant has awarded funding in the amount of$279,600.00 for the
following improvements at the Bath and Tennis Property: jogging track, additional soccer
fields,picnic area and pedestrian paths;
WHEREAS,the OSLAD grant provides for funding up to 50%of the total engineering and
construction expenses and contains a sunset clause of July 28,2021;
WHEREAS, in order to keep the referenced projects on schedule the Village requires
the services of an engineer in order to prepare the required plans and assist in the supervision
of the project;
WHEREAS, the Village is interested in contracting with Engineer for the purposes of
providing engineering services for the improvements set forth herein;and
WHEREAS,the Village of Oak Brook Corporate Authorities are of the opinion that it is in
the best interests of the Village of Oak Brook to enter into the attached agreement with the
Christopher B.Burke Engineering,Ltd.for the purposes referenced herein.
NOW,THEREFORE,BE IT RESOLVED by the Village President and Board of Trustees
of the Village of Oak Brook,DuPage and Cook Counties,Illinois as follows:
2
Section One—Recitals
The Corporate Authorities hereby find that all of the recitals hereinbefore stated as
contained in the preamble to this resolution are full,true and correct and do hereby,by reference,
incorporate and make them part of this resolution as legislative findings.
Section Two—Approval of Agreement
The Village hereby approves the Agreement substantially in the form attached hereto and
made a part hereof collectively as Exhibit A.
Section Three—Authorization and Direction
The Village President is hereby authorized to execute, and the Village Clerk is hereby
authorized to attest the Agreement,substantially in the form of such agreement attached hereto
as Exhibit A,with such changes therein as shall be approved by the Village Attorney and the
officials of the Village executing the same,their execution thereof to constitute exclusive evidence
of their approval to any and all changes or revisions therein from and after the execution and
delivery of such Agreement.
Section Four-Other Actions Authorized
The officers,employees and/or agents of the Village shall take all actions necessary or
reasonably required to carry out and give effect to the intent of this resolution and otherwise to
consummate the transactions contemplated herein, and shall take all actions necessary in
conformity therewith including, without limitation, the execution and delivery of all documents
required to be delivered in connection with the transaction contemplated herein.
Section Five-Authorization of Expenditures
The Corporate Authorities hereby authorize and direct the expenditure of all costs related
to the execution of the Agreement,additionally,the Village is authorized and directed to allocate
and spend all necessary funds to fulfill the requirements of the Agreement and of this Resolution.
Section Six—Waiver of Bidding Process
To the extent that any requirement of bidding would be applicable to the transactions
contemplated hereunder,the same is hereby waived.
Section Seven-Acts of Village Officials
That all past,present and future acts and doings of the officials of the Village that are in
conformity with the purpose and intent of this resolution are hereby, in all respects, ratified,
approved,authorized and confirmed.
Section Eight—Effective Date
This resolution shall be in full force and effect from and after its passage, approval and
publication as provided by law.
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Section Nine-Publication
This resolution shall be published in book or pamphlet form as provided by the Illinois
Municipal Code.
Section Ten—Conflict Clause
All resolutions,parts of resolutions or board actions in conflict herewith are hereby repealed
to the extent of such conflict.
Section Eleven—Saving Clause
If any section, paragraph, clause or provision of this resolution is declared by a court of
law to be invalid or unconstitutional,the invalidity or unconstitutionality thereof shall not affect the
validity of any other provisions of this resolution,which are hereby declared to be separable.
Section Twelve—Recording
This resolution shall be entered into the minutes and upon the journals of the Board of
Trustees of the Village of Oak Brook.
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APPROVED THIS 13th day of July,2021.
Gopal G.Lalmalani
Village President
PASSED THIS 13th day of July,2021.
Ayes: Trustees Herman,Manzo,Nagle,Reddy,Tiesenga,Yusuf
Nays:
None
None
Absent:
ATTEST: PVE OF 044,
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(i��/y.`""„"-'"U`f�/✓��.4
Charlotte K.Pruss
"l Village Clerk
10
OOUNT4
5
Exhibit A
Agreement
6
t�
REVIEW OF CONTRACTS
Awarding Agency: ,/D/� Ty e of Contract:
l� 9✓�. Ca�s�n vcSizVs-
Department: Program/Account Number:
fel — 9a 40 d
Awarded Contract Price: Budgeted Amount:
�31, 5106 . 0 39, Soo . o�
CONTRACT AMOUNT
F-] Under$20,000 $500,001 - $1,000,000
$20,000- $500,000 Over$1,000,000
NOTES
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SPD i S GD/-E
DEPA EN D E/ SIGNATURE
Name: / l� vvL Date:
INITIAL/ REVI WING A ORNEY SIGNATURE
Name: Date:
APPROVED BY VILLAGE MANAGER
Name: / Date: 07/09/2021
FINAL REiE%WCAS O ORM ATTORNEY SIGNATURE
Name: Date: z)
Three (3) Originals signed by other party Date/Initials
Original provided to staff member for other party Date/Initials
Original provided to Official Files Date/Initials