S-1633 - 10/26/2021 - BUDGET - Ordinances Supporting Documents ITEM 9.A.1
BOARD OF TRUSTEES MEETING
V11 [A(-,[ of SAMUEL E. DEAN BOARD ROOM
OAK BR92. K BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
Of
October 26, 2021
SUBJECT: 2021 Budget Amendment
FROM: Jason Paprocki, Finance Director
BUDGET SOURCE/BUDGET IMPACT: Increasing numerous salary and benefit related
accounts for a total of$24,505 across the Infrastructure Fund, Water Fund, and Garage Fund.
RECOMMENDED MOTION: I move the Village Board adopt Ordinance 2021-BU-AMEND-
S-1633 "An Ordinance Authorizing an Amendments And Transfers Among Budget Line Items"
for the authorization of 2021 wage increases retroactive to January 1, 2021 for the Public Works
union contract.
Background/History:
During the course of a year, there are numerous situations that may arise that cause an account,
program, or even a fund to exceed its budget. When this occurs, State statutes provide that the
corporate authorities may make transfers from "one corporate object or purpose to another
corporate object or purpose". Additionally, statutes provide that the corporate authorities may
delegate authority to heads of municipal departments to "delete, add to, change, or create sub-
classes within object classes budgeted previously to the department with the approval of the budget
officer or executive officer of the municipality". The Village has defined a corporate object or
purpose to be an individual program or fund. Sub-classes within object classes have been defined
as accounts and categories within a budget program.
The Village Board's policy on Finance, Taxation, and Budget, prepared based on the
previously mentioned statutes,outlines the following procedures for budget administration
and how these variances are to be addressed:
BOT AGENDA Paae 1
1. That the Budget Officer, with the approval of the Village Manager, may
authorize transfers of budgeted funds between accounts or between account
categories within a single budget program.
2. That any transfer of budgeted funds from one budget program to another shall
be subject to approval by the Board of Trustees upon the recommendation of the
Village Manager.
3. That any transfer from Contin ency shall be subject to approval by the Board of
Trustees upon the recommendation of the Village Manager.
4. That any increase in the total appropriation within any fund shall be subject to 4
approval by the Board of Trustees upon the recommendation of the Village
Manager.
The Village recently came to agreement with the International Union of Operating Engineers,
Local 150 for January 1,2021 through December 31,2025. The 2021 Budget was passed with
a 0%cost of living adjustments for all Public Works union employees. This budget amendment
adds a 2.5% cost of living adjustment to the 2021 Budget, retroactive to January 1, 2021, for
all bargaining members.
Recommendation:
The Village Board adopt Ordinance 2021-BU-AMEND-S-1633 "An Ordinance Authorizing
an Amendments And Transfers Among Budget Line Items"for the authorization of 2021 wage
increases retroactive to January 1, 2021 for the Public Works union contract.
BOT AGENDA page 2