R-1994 - 01/25/2022 - PUBLIC WORKS - Resolutions Supporting Documents ITEM 6.C.1
BOARD OF TRUSTEES MEETING
vili.ncf of SAMUEL E. DEAN BOARD ROOM
OAK B R92. K BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
January 25, 2022
SUBJECT: Award of Contract—Bulk Deicer Salt
FROM: Rick Valent,Director of Public Works
BUDGET SOURCE/BUDGET IMPACT: $47,024.00 from account#363-61800.
RECOMMENDED MOTION: I move that the Village Board approve Resolution
2022-PW-SALT-PG-1994, and waive further bidding since the State of Illinois has
already conducted the bid process, and authorize staff to issue a purchase order to Compass
Minerals America, Inc., Overland Park, KS, in the amount of $47,024.00 for 800 tons of
deicer salt at$58.78 per ton.
Background/History:
The Village has purchased bulk deicer salt through the State of Illinois Central Management
Services contract for many years. The last few years we split our purchase quantities between
the State of Illinois and DuPage County's competitive bidding. This split purchase gave us
the opportunity to receive salt from two(2)suppliers. This upcoming season we are
requesting 1,550 tons; 750 from DuPage County,which the Board approved April 27,2021,
and 800 from the State of Illinois, for which we are now requesting approval.
In 2021,many communities had problems receiving salt deliveries in a timely manner. Some
deliveries were running more than a month behind schedule and many communities were
running low on salt. Fortunately,we did not have this problem because we had started to
stockpile salt in the Storage Barn.
The Village will continue to split the deicer salt purchase between the State's Central
Management Services and DuPage County's competitive bidding process to diversify our
risk.
Recommendation:
Approve Resolution 2022-PW-SALT-PG-1994 authorizing staff to issue a purchase order
to Compass Minerals America,Inc., in the amount of$47,024.00 to purchase 800 tons of
deicer salt at$58.78 per ton for the 2022-2023 winter season.
I
I
BOT AGENDA
Page 1