S-1657 - 08/09/2022 - BUDGET - Ordinances Supporting Documents ITEM 8.A.2
BOARD OF TRUSTEES MEETING
VILLAGE OF SAMUEL E. DEAN BOARD ROOM
OAK B R� , K BUTLER GOVERNMENT CENTER
c 1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
Of
August 9, 2022
SUBJECT: 2022 Budget Amendment
FROM: Greg Summers, Village Manager G-S:
BUDGET SOURCE/BUDGET IMPACT: Increasing the 2022 Budget for the General Fund
accounts 700-50000"Salaries Full-Time"for$65,957,700-50300"Salaries-Overtime"for$5,000,
700-51300 "Fire Pension" for $41228, 700-51400 "FICA" for $1,030, and 700-51500 "Health
Insurance" for$13,248.
RECOMMENDED MOTION: I move the Village Board adopt Ordinance 2022-BU-AMEND-
ND-S-1657 "An Ordinance Authorizing an Amendments And Transfers Among Budget Line
Items"regarding the re-authorization of the third Fire Department Battalion Chief position; and
I move to authorize the Village Manager to execute the associated Settlement Agreement with
the Associated Fire Fighters of Oak Brook, IAFF Local 4646.
Background/History:
During the course of a year, there are numerous situations that may arise that cause an account,
program, or even a fund to exceed its budget. When this occurs, State statutes provide that the
corporate authorities may make transfers from "one corporate object or purpose to another
corporate object or purpose". Additionally, statutes provide that the corporate authorities may
delegate authority to heads of municipal departments to "delete, add to, change, or create sub-
classes within object classes budgeted previously to the department with the approval of the budget
officer or executive officer of the municipality". The Village has defined a corporate object or
purpose to be an individual program or fund. Sub-classes within object classes have been defined
as accounts and categories within a budget program.
The Village Board's policy on Finance, Taxation, and Budget, prepared based on the
previously mentioned statutes, outlines the following procedures for budget administration
and how these variances are to be addressed:
BOT AGENDA Page I
6—S,
1. That the Budget Officer, with the approval of the Village Manager, may
authorize transfers of budgeted funds between accounts or between account
categories within a single budget program.
2. That any transfer of budgeted funds from one budget program to another shall
be subject to approval by the Board of Trustees upon the recommendation of the
Village Manager.
3. That any transfer from contin ency shall be subject to approval by the Board of
Trustees upon the recommendation of the Village Manager.
4. That any increase in the total appropriation within any fund shall be subject to
approval by the Board of Trustees upon the recommendation of the Village
Manager.
The Village's 2022 Budget originally contained authorization for three Fire Department
Battalion Chief Positions, however the Village amended the 2022 Budget in March 2022 to
de-authorize one of these three Battalion Chief positions. As a result, the Associated Fire
Fighters of Oak Brook, IAFF Local 4646 filed a grievance (Grievance Number 21-1) and a
demand to bargain regarding the elimination of the Battalion Chief position. In order to avoid
further litigation and expense in these matters,the parties have reached a settlement agreement
(attached hereto) which includes reauthorizing the third Battalion Chief position as well as
settlement of any associated pay issues; and
The attached ordinance reinstates the budgeted salary and benefits required to meet the terms
of the Settlement Agreement. The following accounts are being reduced as a result of this
change:
Account Amount
700-50000 (Salaries Full-Time) $65,957
700-50300 (Salaries-Overtime) 5,000
700-51300 (Fire Pension) 41,228
700-51400(FICA) 1,030
700-51500 (Health Insurance) 13,248
Total $126,463
Recommendation:
The Village Board adopt Ordinance 2022-BU-AMEND-ND-S-1657 "An Ordinance
Authorizing an Amendments And Transfers Among Budget Line Items" regarding the re-
authorization of the third Fire Department Battalion Chief position; and
Authorize the Village Manager to execute the associated Settlement Agreement with the
Associated Fire Fighters of Oak Brook, IAFF Local 4646.
BOT AGENDA
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