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R-2028 - 07/12/2022 - AGREEMENTS - Resolutions THE VILLAGE OF OAK BROOK COOK AND DUPAGE COUNTIES, ILLINOIS RESOLUTION NUMBER 2022-JS-B&T-AG-R-2028 A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF AN AGREEMENT BY AND BETWEEN THE VILLAGE OF OAK BROOK AND IMAGE ONE FACILITY SOLUTIONS GOPAL G. LALMALANI, Village President CHARLOTTE K. PRUSS, Village Clerk LAURENCE HERMAN MICHAEL MANZO JAMES NAGLE A. SURESH REDDY EDWARD TIESENGA ASIF YUSUF Village Board Published in pamphlet form by authority of the President and the Board of Trustees of the Village of Oak Brook on this the 121h day of July 2022 RESOLUTION NO. 2022-JS-B&T-AG-R-2028 A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF AN AGREEMENT BY AND BETWEEN THE VILLAGE OF OAK BROOK AND IMAGE ONE FACILITY SOLUTIONS WHEREAS, the Village of Oak Brook is a municipal corporation with authority provided for and granted pursuant to the Illinois Municipal Code to exercise certain powers and perform certain functions pertaining to its local government and affairs; WHEREAS, the Village of Oak Brook (hereinafter referred to as "Village") upon approval of the corporate authorities may enter into an Agreement with another party pursuant to Illinois Statute; WHEREAS, Image One Facility Solutions (hereinafter referred to as the "Company") provides janitorial services for various clients and is currently under contract with the Village to provide said services to the Village at the identified locations; WHEREAS, the Village has been extremely pleased with the performance of Company and as a result of which desires to extend said janitorial services for the Oak Brook Bath &Tennis Club and Oak Brook Pool Locker Rooms; WHEREAS, the Village wishes to extend the current agreement with the Company for an additional one year term on a month to month basis; and WHEREAS, the Village of Oak Brook Corporate Authorities are of the opinion that it is in the best interests of the Village of Oak Brook to enter into the attached agreement with Image One Facility Solutions for the purposes referenced herein. NOW, THEREFORE, BE IT RESOLVED by the Village President and Board of Trustees of the Village of Oak Brook, DuPage and Cook Counties, Illinois as follows: Section One — Recitals The Corporate Authorities hereby find that all of the recitals hereinbefore stated as contained in the preamble to this resolution are full, true and correct and do hereby, by reference, incorporate and make them part of this resolution as legislative findings. Section Two —Approval of Agreement The Village hereby approves the Agreement substantially in the form attached hereto and made a part hereof collectively as Exhibit A. 2 Section Three—Authorization and Direction The Village Manager is hereby authorized to execute, and the Village Clerk is hereby authorized to attest the Agreement, substantially in the form of such agreement attached hereto as Exhibit A, with such changes therein as shall be approved by the Village Attorney and the officials of the Village executing the same, their execution thereof to constitute exclusive evidence of their approval to any and all changes or revisions therein from and after the execution and delivery of such Agreement. Section Four- Other Actions Authorized The officers, employees and/or agents of the Village shall take all actions necessary or reasonably required to carry out and give effect to the intent of this resolution and otherwise to consummate the transactions contemplated herein, and shall take all actions necessary in conformity therewith including, without limitation, the execution and delivery of all documents required to be delivered in connection with the transaction contemplated herein. Section Five — Expenditures The Corporate Authorities hereby authorize and direct the expenditure of all costs related to the execution of the Agreement, additionally, the Village is authorized and directed to allocate and spend all necessary funds to fulfill the requirements of the Agreement and of this Resolution. Section Six—Waiver of Bidding Requirements To the extent that any requirement of bidding would be applicable to the transactions contemplated hereunder, the same is hereby waived. Section Seven - Acts of Village Officials That all past, present and future acts and doings of the officials of the Village that are in conformity with the purpose and intent of this resolution are hereby, in all respects, ratified, approved, authorized and confirmed. Section Eight—Effective Date This resolution shall be in full force and effect from and after its passage, approval and publication as provided by law. Section Nine - Publication This resolution shall be published in book or pamphlet form as provided by the Illinois Municipal Code. Section Ten—Conflict Clause All resolutions, parts of resolutions or board actions in conflict herewith are hereby repealed to the extent of such conflict. 3 Section Eleven — Saving Clause If any section, paragraph, clause or provision of this resolution is declared by a court of law to be invalid or unconstitutional, the invalidity or unconstitutionality thereof shall not affect the validity of any other provisions of this resolution, which are hereby declared to be separable. Section Twelve—Recording This resolution shall be entered into the minutes and upon the journals of the Board of Trustees of the Village of Oak Brook. PASSED THIS 12th day of July 2022. Ayes: Trustees Herman, Manzo, Nagle, Reddy, Tiesenga, Yusuf Nays: None Absent: None APPROVED THIS 12th day of July 2022. Gopal G. Lalmalani Village President ATTEST: i r, Charlotte K. Pruss Village Clerk i I 4 I Exhibit A Agreement 5 'y; K z�' REVIEW OF CONTRACTS Awardi : zy o ,Contract: MIS }�4. -`�f vs . Depa t:- Program/Accoun Number: � I '114 ���1+� Awarded Qontract Price: N- ,Y, ud eted Amount: Under $20,000 j $500,001 - $1,000,000 (-� $20,000 - $500,000 [J Over $1,000,000 Name: (� ---_ Date: & a �a Name: Date:WMENEW � Name: Date: Name: Date: l� Lj Three (3) Originals signed by other party Date/Initials [_] Original provided to staff member for other party Date/Initials L_J Original provided to Official Files Date/Initials village of Oak Brook I approved by Board of Trustees- Date/Initials. FIRST AMENDMENT TO THE 2021 BATH &TENNIS CLUB JANITORIAL SERVICES AGREEMENT THIS AMENDMENT TO THE 2021 BATH & TENNIS CLUB JANITORIAL SERVICES AGREEMENT ("Amendment") executed by the parties on October 8, 2021, is made as of , 2022 by and between IMAGE ONE FACILITY SOLUTIONS("Image One"),and the VILLAGE OF OAK BROOK,ILLINOIS ("Village"). RECITALS WHEREAS, Image One and the Village entered into a 2021 Bath & Tennis Janitorial Services Agreement ("Agreement"), pursuant to which Image One agreed to provide to the Village Janitorial Services, as more fully described in the Agreement. WHEREAS,the term of the Agreement expires July 31, 2022. WHEREAS, the parties desire to extend the term of the Agreement on a month-to-month basis, for a term not to exceed twelve(12)months pursuant to this amendment. NOW THEREFORE, for and in consideration of the recitals set forth above and other good and valuable consideration, the receipt, adequacy and sufficiency of which are hereby acknowledged, the Parties hereto agree as follows: A. Extension of Term. The Agreement is hereby extended on a month-to-month basis for a period commencing August 1, 2022, not to exceed twelve (12) months, ending July 31, 2023 ("Extension Term"), unless sooner terminated in accordance with the terms of the Agreement. The Extension Term shall be on the same terms and conditions contained in the Agreement, except as expressly set forth herein. B. Pricing. Image One's pricing shall be as follows, Oak Brook Bath & Tennis Club ($450.00/month, $5,400.00 for 12 months)Oak Brook Pool Locker Rooms from Memorial Day to Labor Day($1398.00/month), for a not to exceed total cost of$9,594.00. C. Effect of Amendment. The Parties acknowledge and agree that this Amendment modifies and amends the Agreement and the terms and provisions hereof shall supersede and control over any contrary or conflicting terms and provisions set forth in the Agreement. The Agreement, as amended by this Amendment, is hereby ratified and remains in full force and effect. [SIGNATURE PAGE FOLLOWS] IN WITNESS WHEREOF, Image One and the Village have respectively executed this Amendment to be effective as of the date first above written. ATTEST: IMAGE ONE FACILITY SOLUTIONS By: By: Printed Name: Title: Date: ATTEST: VILLAGE OF OAK BROOK By: By: Village Clerk Village Manager Date: #33450851 vl