S-1652 - 06/14/2022 - BUDGET - Ordinances Supporting Documents ITEM 10.A.1
BOARD OF TRUSTEES MEETING
V11.t_A(�F OI SAMUEL E. DEAN BOARD ROOM
OAK B �qy. K . BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
Of
June 14, 2022
SUBJECT: 2022 Budget Amendment
FROM: Greg Summers, Village Manager G S
BUDGET SOURCE/BUDGET IMPACT: Reducing the 2022 Budget for the General Fund
accounts 631-50000 "Salaries Full-Time" for$68,263, 631-51300 "Police Pension" for $33,093,
631-51400 "FICA" for $990, and 631-51500 "Health Insurance" for$9,200.
RECOMMENDED MOTION: I move the Village Board adopt Ordinance 2022-BU-AMEND-
S-1652 "An Ordinance Authorizing an Amendments And Transfers Among Budget Line Items"
regarding the deauthorization of one Police Commander position upon the voluntary retirement
of the current incumbent on June 22, 2022.
Background/Historv:
During the course of a year, there are numerous situations that may arise that cause an account,
program, or even a fund to require modification to its budget. When this occurs, State statutes
provide that the corporate authorities may make transfers from "one corporate object or purpose
to another corporate object or purpose".Additionally,statutes provide that the corporate authorities
may delegate authority to heads of municipal departments to"delete,add to,change, or create sub-
classes within object classes budgeted previously to the department with the approval of the budget
officer or executive officer of the municipality". The Village has defined a corporate object or
purpose to be an individual program or fund. Sub-classes within object classes have been defined
as accounts and categories within a budget program.
The Village Board's policy on Finance, Taxation, and Budget, prepared based on the
previously mentioned statutes, outlines the following procedures for budget administration
and how these variances are to be addressed:
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G-S:
1. That the Budget Officer, with the approval of the Village Manager, may
authorize transfers of budgeted funds between accounts or between account
categories within a single budget program.
2. That any transfer of budgeted funds from one budget program to another shall
be subject to approval by the Board of Trustees upon the recommendation of the
Village Manager.
3. That any transfer from contingency shall be subject to approval by the Boardof
Trustees upon the recommendation of the Village Manager.
4. That any increase in the total appropriation within any fund shall be subject to
approval by the Board of Trustees upon the recommendation of the Village
Manager.
The ordinance presented removes the budgeted salary and benefits related to one soon to be
vacant Police Commander position from the 2022 budget. As a result, the amended 2022
Budget decreases the Police Commander positions from two to one. The following accounts
are being reduced as a result of this change:
Account Amours
631-50000(Salaries Full-Time) $68,263
631-51300(Police Pension) 33,093
631-51400 (FICA) 990
631-51500(Health Insurance) 9,200
Total $111,546
Recommendation:
The Village Board adopt Ordinance 2022-BU-AMEND-S-1652 "An Ordinance Authorizing
an Amendments And Transfers Among Budget Line Items" regarding the deauthorization of
one Police Commander position upon the voluntary retirement of the current incumbent on
June 22, 2022.
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