R-2025 - 06/14/2022 - CLOSED MTG MINUTES - Resolutions Supporting Documents ITEM 6.C.6
BOARD OF TRUSTEES MEETING
V111-Mil ai SAMUEL E. DEAN BOARD ROOM
OAK. B R� , K . BUTLER GOVERNMENT CENTER
zoe� 1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
June 14, 2022
SUBJECT: Destruction of Audio Tapes of Closed Board Meetings
FROM: Charlotte K. Pruss, Village Clerk
BUDGET SOURCE/BUDGET IMPACT: N/A
RECOMMENDED MOTION: I move for passage of Resolution 2022-BD-CL-
REC-D-R-2025,A Resolution Authorizing the Destruction of Verbatim Recordings
of Certain Closed Meetings of the Village Board of Trustees
Background/History:
The Illinois Open Meetings Act,5 ILCS 120/1 et seq.("Act")permits the Village to destroy
the verbatim recordings of its closed meetings 18 months after the completion of the
meeting recorded if the Village Board: (i) approves the destruction of the verbatim
recordings; and(ii) approves the written minutes of the closed meeting.
In accordance with the Act, the Village has maintained verbatim recordings for more than
18 months and has approved the written minutes of all meetings of the Village Board of
Trustees that were closed to the public pursuant to the Act. Further, Ordinance G-830
passed on April 10, 2007 by the Village Board established procedures to authorize the
destruction of the verbatim record of closed meetings of the Village of Oak Brook Board
of Trustees.
Closed meeting minutes corresponding with all retained recordings which occurred
between July 9, 2019 through December 8, 2020 have previously been approved.
Obviously, any recordings of closed meetings which are the subject of a Public Access
Counselor (PAC) challenge regarding either the Open Meetings Act or the Freedom of
Information Act shall be retained until those matters are resolved. No closed meetings
during the time period of July 9, 2019 through December 8, 2020 involve any such
challenges.
Recommendation: 1 recommend passage of Resolution R-2025
BOT AGENDA -June 14,2022 Page 1
6-S.