R-2030 - 08/09/2022 - ISTHA - Resolutions Supporting Documents ITEM 8.A.5
BOARD OF TRUSTEES MEETING
vil_iAGE of SAMUEL E. DEAN BOARD ROOM
OAK B R� , K BUTLER GOVERNMENT CENTER
mzoett 1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
August 9, 2022
SUBJECT: Tollway Agreement
FROM: James E.Arie, Interim Fire Chief
Kevin Fleege, Battalion Chief
BUDGET SOURCE/BUDGET IMPACT: Budget Impact: additional revenue
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RECOMMENDED MOTION: I move to approve RESOLUTION 2022-FD-IGA-IDOT-
SVCS-R-2030 to authorize the Village Manager to sign an agreement between the Village
of Oak Brook and the Illinois Tollway Authority for fire department services.
Backiround/History:
The Oak Brook Fire Department provides emergency services to the patrons of the
Illinois Tollway Authority. Coverage areas are determined by the Tollway Authority
based on access points along the tollway system. The Oak Brook Fire Department covers
sections of two of Illinois' tollways. We cover parts of the Tri-State Tollway I-294
(northbound from mile marker 30.5 to 27.6 and southbound from mile marker 28.1 to
30.9). We also cover parts of the Reagan Memorial Tollway I-88 (eastbound from mile
marker 137.7 to 141.0 and westbound from mile marker 141.0 to 134.00), totaling more
than sixteen miles of tollway coverage. We also respond to the toll booths and Tollway
facilities within the same coverage area.
There are basically five different types of calls that the Oak Brook FD responds to within
our sixteen-plus mile tollway service area:
1. We respond to medical emergencies for tollway patrons who may be having
health issues including diabetic, cardiac, respiratory problems, drug and alcohol
overdoses and other life threatening medical emergencies.
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G-S.
2. We respond to vehicle fires ranging from single vehicle car and pickup fire to
semi-truck fires that may involve the loaded trailer.
3. We respond to hazardous materials calls involving leaking fuel from vehicles,
damaged shipping packages/packages/tank cars transporting flammable,toxic,
corrosive, explosive, and radiological commodities.
4. We respond to low speed minor motor vehicle accidents where someone changes
lanes (usually during heavy rush hour traffic).
5. We respond to high speed accidents, often involving multiple vehicles, and
rollover incidents, all involving multiple patients and life threatening injuries.
These incidents,the most serious incidents we respond to on the tollway, occur at
all hours of the day and night.
Under the current agreement with the Tollway,the Village is only able to bill the patient
if they are transported by one of our ambulances or bill the Tollway if the Village does
not transport a patient. The Village is not permitted to bill for both on the same call.
Under the new Agreement,the Village would be able to continue to bill ambulance
patients transported by OBFD ambulances as well as bill the Tollway a flat rate of$500
per call for every call.
In 2021 OBFD responded to 175 Tollway calls with 76 ambulance patients billed for a
total of$140,357 in ambulance charges and $28,600 billed to the Tollway for non-
transport calls, a total of$169,017. Under the new agreement,the Village would have
been able to bill 76 ambulance patients in the amount of$140,357 for ambulance charges
plus 175 Tollway calls at$500 per call or$87,500, for a total of$227,857.Utilizing 2021
call experience on the tollways within our coverage area as a proxy,the new tollway
agreement is projected to bring in approximately$58,840 of additional revenue annually.
Recommendation:
Staff requests the Village Board approve Resolution 2022-FD-IGA-IDOT-SVCS-R-2030,
and authorize the Village Manager to sign it.
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TO:
ILLINOIS STATE TOLL HIGHWA YA UTHORITY
2700 Ogden Avenue Downers Grove,IL 60515
Attention: Jennifer Schweiger/Risk Management(331-238-4290)
jschweig@getipass.com
FROM: SEE REVERSE SIDE FOR SCHEDULE OF ALLOWABLE FEES:
I,ON BEHALF OF THE CONTRACTOR NAMED HEREON,CERTIFY THAT I
HAVE AUTHORITY TO ACT FOR AND ON BEHALF OF THE
CONTRACTOR/VENDOR IN THE MATTER OF THIS CERTIFICATION,
THAT SAID CONTRACTOR/VENDOR HAS NOT ADMITTED GUILT NOR
BEEN FOUND GUILTY OF BRIBERY OR ATTEMPTED BRIBERY OF AN
OFFICER OR EMPLOYEE OF THE STATE OF ILLINOIS OR ANY AGENCY
THEREOF.
THE UNDERSIGNED RESPONDED TO AN OFFICIAL CALL OF THE AUTHORITY FOR THE FOLLOWING INCIDENT:
DATE SUBMITTED INCIDENT DATE INCIDENT TIME AT MILE POST TOLLWAY# DIRECTION MUTUAL AID PROVIDED TO:
—=MTMJ j
FIRE DISTRICT INDICATED ABOVE HAS THE FOLLOWING ASSIGNED MILE POST COVERAGE ZONE BY SERVICE, TOTAL AMOUNT
BY DIRECTION,BY TOLLWAY NUMBER,I.E.,I-294 ETC.,ETC.
,---A=AMBULANCE,F=FIRE,R=RESCUE
North South East West Unknown I-355 I-88 1-294 1-94 I-90 IL-390 I-490
THE CONTRACTOR/VENDOR HEREBY CERTIFIES THAT THE GOODS,MERCHANDISE,SERVICE AND WARES DELIVERED IN ACCORDANCE WITH
THE INVOICE HEREIN,HAVE MET ALL OF THE REQUIRED STANDARDS SET FORTH IN THE PURCHASING CONTRACT,AND FURTHER THAT
THE ITEMS LISTED ABOVE IN THE AMOUNT OF$ SUBJECT TO CASH DISCOUNT(IF ANY)ARE PROPER CHARGES AGAINST
THE ILLINOIS STATE TOLL HIGHWAY AUTHORITY AND THAT PAYMENT THEREFORE HAS NOT BEEN RECEIVED.
CONTRACTOR/VENDOR:SIGNED BY:
VOUCHER NO. ORDER OR CHECK NO. APPROVAL COMPTROLLER BUDGET OR AUTHORITY
SERVICE OR MDSE.RECEIVED/APPROVED DATE EXT.&ADD. ACCOUNT CHARGED ACCOUNT NO.CHARGED
4290 FIRE AMB.
CA 4643-040 $ 4643-041$
Emergency Responder Annual Reimbursement Rate
Provider: Oak Brook FD
Agreement#: 002022-46
Agreement Date: 9/7/2022
Year 9/7/2022 $ 500
Year 9/7/2023 $ 510
Year 9/7/2024 $ 520
Year 9/7/2025 $ 530
Years 9/7/2026 $ 540
Year 9/7/2027 $ 550
Year 9/7/2028 $ 560
Year 9/7/2029 $ 570
Year 9/7/2030 $ 580
Year 10 9/7/2031 $ 590
Year 11 9/7/2032 $ 600
Year 12 9/7/2033 $ 610
Year 13 9/7/2034 $ 620
Year 14 9/7/2035 $ 630
Year 15 9/7/2036 $ 640
Year 16 9/7/2037 $ 650
Year 17 9/7/2038 $ 660
Year 18 9/7/2039 $ 670
Year 19 9/7/2040 $ 680
Year 20 9/7/2041 $ 690
Year 21 9/7/2042 $ 700
Year 22 9/7/2043 $ 710
Year 23 9/7/2044 $ 720
Year24 9/7/2045 $ 730
Year 25 9/7/2046 $ 740
Year26 9/7/2047 $ 750
Year 27 9/7/2048 $ 760
Year 28 9/7/2049 $ 770
Year29 9/7/2050 $ 780
Year 30 9/7/2051 $ 790