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Village of Oak Brook
d - Public Works Leaf Hauling and Disposal
y Services
Bid Package
October 2022
Table of Contents
Section
A. Notice to Bidders
B. Bid
C. Instructions to Bidders
D. Specifications
E. Special Conditions
F. Statement of Bidder's Qualifications
G. References
H. Bid Certification
I. Contract
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Section A Notice to Bidders
Posted on the Village of Oak Brook website, Wednesday, October 5, 2022
The Village of Oak Brook will receive bids for:
Public Works Leaf Hauling and Disposal Services
Sealed bids will be received by Rania Serences, Senior Purchasing Assistant, Village of
Oak Brook, 1200 Oak Brook Road, Oak Brook, IL 60523 until 10:00 A.M., Tuesday,
October 18, 2022, prevailing time, and publicly opened in the Samuel E. Dean Board Room
at that time.
A complete bid package, of which this legal notice is a part, is on file for inspection and may
be downloaded from the Village's website www.oak-brook.org or picked up at the Butler
Government Center, 1200 Oak Brook Road, Oak Brook, Illinois 60523, between the hours
of 8 A.M. and 4:30 P.M. Monday through Friday. There is no charge for the package.
No bid shall be withdrawn after opening of bids without the consent of the Village of Oak
Brook for a period of ninety (90) days after the scheduled time of opening bids.
The Village of Oak Brook reserves the right to reject any or all bids,to waive any informalities
in bidding, and to accept the bid deemed most advantageous to it.
The Village shall not be committed to a minimum quantity or minimum unit of measure for
services requested, and reserves the right to either increase or decrease the actual
quantities at our sole option. Leaf Hauling and Disposal Services will be requested on an
as needed basis throughout the year, in quantities determined by the Village.
The Village also reserves the right to split the award based on the availability of the bidders.
Charlotte Pruss
Village Clerk
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Section B Bid
1. COST OF WORK:
The undersigned, acting for and on behalf of contractor and having familiarized himself
with conditions affecting the cost of the work and its performance and having carefully
examined and fully understood the entire bid package, hereby affirms and agrees to enter
into a contract with the Village of Oak Brook, Oak Brook, IL.
To provide all supervision, labor, material, equipment and all other expense items to
completely perform the work covered by the specifications in this Bid Package, including
completely assembling all items in an operable condition and delivering said items to the
Village of Oak Brook.
The Village reserves the right to split the award, based on categories, individual items, or
other combination of bids submitted. Bidders should submit alternate pricing, if
appropriate, to reflect the award of an entire category or combination of items to one
Bidder. Bidders do not need to submit pricing for all items or categories.
The Village shall not be committed to a minimum quantity or minimum unit of measure for
services requested, and reserves the right to either increase or decrease the actual
quantities at our sole option. Leaf Hauling and Disposal Services will be requested on an
as needed basis throughout the year, in quantities determined by the Village.
This contract will operate as a REQUIREMENTS CONTRACT and all prices will remain
firm for one year starting November 1, 2022—October 31, 2023. The Village reserves the
right to award four (4) additional one (1) year extension terms, with the concurrence of
the winning bidder/bidders.
The undersigned submits herewith his Unit Price Bids on the following pages.
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OAK BROOK PUBLIC WORKS LEAF HAULING AND DISPOSAL SERVICES
Item Estimated Unit of Measure Unit Price Extended
Quantity Price
Walking floor semi-
Leaf Hauling and 50 trailered trucks or
Disposal Services similar 90-100 Cubic
and ca acity trailers $ 695 $ 34,750
2. COSTS:
The undersigned contractor hereby affirms and states the prices quoted herein constitute
the total cost to the Village for all work involved in the respective items and that this cost
also includes all insurance, royalties, transportation charges, use of all tools and
equipment, superintendence, overhead expense, all profits and all other work, services
and conditions necessarily involved in the work to be done and materials to be furnished
in accordance with the requirements of the contract documents considered severally and
collectively. All bids shall be held valid for a period of ninety (90) days after the bid due
date.
3. INSTRUCTIONS TO BIDDERS:
The undersigned vendor/contractor shall comply with all Sections of this Bid Package
which are incorporated herein by reference.
4. BID GUARANTEE:
None.
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Firm Name:Landscape Material & Firewood Sales, Inc.
Address:27W250 St. Charles Road
City, State, ZIP:West Chicago, IL, 60185
Signature:
Name Printed: Davi Cooper
Title: president
Telephone:(630) 231-7911 Date: 10/13/2022
If a Corporation:
"(-
Secretary
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G. Bidders may withdraw their bid either personally or by written request at any time
before the hour set for the bid opening, and may resubmit it. No bid may be
withdrawn or modified after the bid opening except where the award of contract
has been delayed for a period of more than ninety (90) days.
H. In submitting this bid, the bidder further declares that the only person or party
interested in the proposal as principals are those named herein; and that the bid
is made without collusion with any other person, firm or corporation.
I. The bidder further declares that he has carefully examined this entire Bid
Package, and he has familiarized himself with all of the local conditions affecting
the contract and the detailed requirements of this work and understands that in
making the bid he waives all rights to plead a misunderstanding regarding same.
J. The bidder further understands and agrees that if his bid is accepted, he is to
furnish and provide all necessary machinery, tools, apparatus, and other means
to do all of the work and to furnish all of the materials specified in the contract,
except such materials as are to be furnished by the owner (Village), in the
manner and at the time therein prescribed, and in accordance with the
requirements therein set forth.
K. The bidder further agrees that if the Village decides to extend or shorten the
work, or otherwise alter it by extras or deductions, including elimination of one
or more of the items, as provided in the specifications, he will perform the work
as altered, increased or decreased.
L. The bidder further agrees that the Village representative may at any time during
the progress of the work covered by this Contract, order other work or materials
incidental thereto and that all such work and materials as do not appear in the
bid or contract as a specific item covered by a lump sum price, and which are
not included under the bid price for other items in the Contract, shall be
performed as extra work.
M. The bidder shall submit a fully executed Contract and Contractor's Certification
as a part of his Bid.
N. By submitting a bid, the bidder understands and agrees that, if his bid is
accepted, and he fails to enter into a contract forthwith, he shall be liable to the
Village for any damages the Village may thereby suffer.
5. SUBSTITUTIONS:
A. Certain materials and equipment are specified by a manufacturer or trade name
to establish standards of quality and performance and not for the purpose of
limiting competition. Bidders are invited to submit bids not only on named items
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but also on items which they propose for substitution of named items. Products
of other manufacturers may be substituted, if, in the opinion of the Village, they
are equal to those specified in quality, performance, design and suitability for
intended use. Where two or more items are specified, the selection among
those specified is the bidder's option, or he may submit his bid on all such items.
B. Bids shall be based on materials included in the specifications. Substitutions for
the purpose of evaluating bids will be considered only if proposed substitutions
are set forth in the sealed bid and will only be accepted prior to the award of the
contract. The offer of substitutions shall be an integral part of the bid, appearing
immediately after all requested bids and before the signature of the bidder.
C. Substitutions of materials other than those specified will not be considered in the
base bid price. However, other substitutions may be listed in the specified place
in the Bid Form, with the indication of the change in the base bid price for the
total cost.
D. In addition to the requirements heretofore mentioned, in order for substitutions
to qualify for consideration, the following shall accompany each bid:
1. Each proposed substitution shall be itemized showing manufacturer name,
catalog number, quantity, unit cost and total cost. The bidder shall prepare
the necessary forms to list his substitutions in the manner outlined.
2. Each bid offering substitutions shall be accompanied by descriptive
literature, catalog data, complete technical specifications and reports
of all pertinent tests concerning the bidder's proposed substitutions
6. CONDITIONS:
A. The Village is exempt from Federal excise tax and the Illinois Retailer's
Occupation Tax. This bid cannot include any amounts of money for these taxes.
B. To be valid, the bids shall be itemized so that selection for purchase may be
made, there being included in the price of each unit the cost of delivery (FOB
Destination).
C. The Village shall reserve the right to add or to deduct from the base bid and/or
alternate bid any item at the prices indicated in the itemization of the bid.
D. All bids shall be good for ninety (90) days from the date of the bid opening.
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7. BASIS OF AWARD:
The Village of Oak Brook reserves the right to reject any or all bids and to waive any
informality or technical error and to accept any bid deemed most favorable to the
interests of the Village of Oak Brook. In addition to price, the Village will consider:
A. Ability, capacity and skill to fulfill the contract as specified.
B. Ability to supply the commodities, provide the services or complete the
construction promptly, or within the time specified, without delay or
interference.
C. Character, integrity, reputation,judgment, experience and efficiency.
D. Quality of performance on previous contracts.
E. Previous and existing compliance with laws and ordinances relating to the
contract.
F. Sufficiency of financial resources.
G. Quality, availability and adaptability of the commodities, services or
construction, in relation to the Village's requirements.
H. Ability to provide future maintenance and service under the contract.
I. Number and scope of conditions attached to the bid/proposal.
J. Record of payments for taxes, licenses or other monies due the Village.
8. WARRANTY:
Contractor(successful bidder)will guarantee his own work for a period of one (1)year
against faulty material and/or workmanship. If any defects(s)appear(s)within the one
(1) year guarantee period, the contractor will repair any such defect(s) solely at his
cost and at no cost to the Village of Oak Brook. The Contractor will also forward
copies of all applicable manufacture's warranties for all equipment/commodities
supplied by the Contractor as a part of the Contract.
9. PAYMENT:
The Village of Oak Brook authorizes the payment of invoices on the second and fourth
Tuesday of the month. For consideration on one of these dates, payment request
must be received no later than fourteen (14)days prior to the second or fourth Tuesday
of the month.
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10. INDEMNIFICATION:
The Contractor shall protect, indemnify, save, defend and hold forever harmless the
Village and/or its officers, officials, employees,volunteers and agents from and against
all liabilities, obligations, claims, damages, penalties, causes of action, costs and
expenses, including without limitation court costs, insurance deductibles and
attorney's fees and expenses, which the Village and/or its officers, officials,
employees, volunteers and agents may incur, suffer or sustain, or for which the Village
and/or its officers, officials, employees, volunteers and agents may become obligated
by reason for any accident, injury to or death of persons or loss of or damage to
property, or civil and/or constitutional infringement of rights (specifically including
violations of the Federal Civil Right Statutes), arising indirectly or directly in connection
with or under, or as a result of, this or any Agreement by virtue of any act or omission
of any of the Contractor's officers, employees, subcontractors, and/or agents, provided
that the Contractor shall not be liable for claims, obligations, damages, penalties,
causes of action, costs and expenses arising solely by any act or omission of the
Village's officers, officials, employees, volunteers and/or agents.
The contractor shall hold the Village harmless for any and all claims for labor, material,
apparatus, equipment, fixtures or machinery furnished to the contractor for the
purpose of performing the work under the contract; and the payment of all direct and
indirect damages to any person, firm, company or corporation suffered or sustained
on account of the performance of such work during the time the contract is in force.
11. INSURANCE:
Certificates of Insurance shall be presented to the Village within fifteen (15)days after
the receipt by the contractor of the Notice of Award and the unexecuted contract, it
being understood and agreed that the Village will not approve and execute the contract
nor will the bid guarantee be returned until acceptable insurance certificates are
received and approved by the Village.
Each contractor performing any work pursuant to a contract with the Village of Oak
Brook and each permittee working under a permit as required pursuant to the
provisions of Article III of Chapter 12 of the Code of Ordinances of the Village of Oak
Brook (hereinafter referred to as "Insured") shall be required to carry such insurance
as specified herein. Such contractor and permittee shall procure and maintain for the
duration of the contract or permit insurance against claims for injuries to persons or
damages to property, which may arise from or in connection with the performance of
the work under the contract or permit, by either the contractor, permittee, or their
agents, representatives, employees or subcontractors.
A contractor or permittee shall maintain insurance with limits no less than:
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A. General Liability - $2,000,000 combined single limit per occurrence for bodily
injury, personal injury and property damage, provided that when the estimated
cost of the work in question does not exceed $5,000, the required limit shall be
$500,000;
B. Automobile Liability (if applicable) - $1,000,000 combined single limit per
accident for bodily injury and property damage;
C. Worker's Compensation and Employer's Liability-Worker's Compensation limits
as required by the Labor Code of the State of Illinois and Employer's Liability
limits of$1,000,000 per accident.
Any deductibles or self-insured retention must be declared to and approved by the
Village. At the option of the Village, either the insurer shall reduce or eliminate such
deductible or self-insured retention as respects the Village, its officers, officials,
employees, volunteers and agents; or the Insured shall procure a bond guaranteeing
payment of losses and related investigations, claim administration and defense
expenses to the extent of such deductible or self-insured retention.
The policies shall contain, or be endorsed to contain, the following provisions:
D. General Liability and Automobile Liability Coverage -
(1) The Village, its officers, officials, employees and volunteers are to be
covered as additional insureds as respects: liability arising out of activities
performed by or on behalf of the Insured; premises owned, occupied or
used by the Insured. The coverage shall contain no special limitations on
the scope of protection afforded to the Village, its officers, officials,
employees, volunteers and agents.
(2) The Insured's insurance coverage shall be primary insurance as respects
the Village, its officers, officials,employees and volunteers. Any insurance
or self-insurance maintained by the Village, its officers, officials,
employees or volunteers shall be in excess of the Insured's insurance and
shall not contribute with it.
(3) Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the Village, its officers, officials, employees or
volunteers.
(4) The Insured's insurance shall apply separately to each covered party
against whom claim is made or suit is brought except with respect to the
limits of the insurer's liability.
E. Worker's Compensation and Employer's Liability Coverage
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The policy shall waive all rights of subrogation against the Village, its
officers, officials, employees, and volunteers for losses arising from work
performed by the insured for the Village.
Each insurance policy shall be endorsed to state that coverage shall not be
suspended, voided, canceled by either party, reduced in coverage or in limits except
after thirty(30)days prior written notice by certified mail has been given to the Village.
Each insurance policy shall name the Village, its officers, officials, employees,
volunteers and agents as additional Insureds. Insurance is to be placed with insurers
with a Best's rating of no less than A: VII.
Each Insured shall furnish the Village with certificates of insurance and with original
endorsements effecting coverage required by this provision. The certificate and
endorsements for each insurance policy are to be signed by a person authorized by
that insurer to bind coverage on its behalf. The certificates and endorsements are to
be on forms approved by the Village and shall be subject to approval by the Village
Attorney before work commences. The Village reserves the right to require
complete, certified copies of all required insurance policies, at any time.
Each insured shall include all subcontractors as insureds under its policies or shall
furnish separate certificates and endorsements for each subcontractor. All
coverages for subcontractors shall be subject to all of the requirements stated herein.
12. SAFETY:
The contractor and any subcontractors shall comply with all the provisions of the
Federal Occupational Safety and Health Act of 1970 (84 Stat. 1590), as amended.
13. EQUAL OPPORTUNITY:
The contractor will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, ancestry, national origin, place of
birth, age or handicap unrelated to bona fide occupational qualifications.
14. CONTRACT TERM:
The Term of this Contract will be from November 1, 2022—October 31, 2023. The
Village reserves the right to award four(4) additional one (1)year extension terms,
with the concurrence of the winning bidder/bidders.
15. COPIES OF DOCUMENTS
The number of copies of Contract and Bond required to be executed is as follows:
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a)Two (2) original counterparts of the Contract documents will be required to be
executed.
16. EXECUTION OF DOCUMENTS
The Contractor, in signing his Bid overall or on any portion of the work, shall conform
to the following requirements:
Bids signed by an individual other than the individual represented in the Bid
documents shall have attached thereto a power of attorney evidencing authority to
sign the Bid in the name of the person for whom it is signed.
Bids, which are signed for a partnership, shall be signed by all of the partners or by
an attorney-in-fact. If signed by an attorney-in-fact, there shall be attached to the Bid
a power of attorney evidencing authority to sign the bid, executed by the partners.
Bids, which are signed for a corporation, shall have the correct corporate name
thereof and the signature of the President or other authorized officer of the
corporation manually written below the corporate name.
If an official other than the President of the Corporation manually signs such Bid, a
certified copy of a resolution of the board of directors evidencing the authority of such
official to sign the Bid should be attached to it. Such Bid shall also bear the attesting
signature of the Secretary of the corporation and the impression of the corporate
seal.
The Contract shall be deemed as have been awarded when formal notice of award
shall have been duly served upon the intended awardee.
17. INSPECTION/TESTING/REJECTION:
The Village shall have the right to inspect all or any part of the Work and to reject
all or any part of the Work that is, in the Village's judgment, defective or damaged
or that in any way fails to confirm strictly to the requirements of this bid, without
limiting its other rights or remedies, may require correction or replacement at
Bidder's cost, perform or have performed all Work necessary to complete or
correct all or any part of the Work that is defective, damaged, or nonconforming
and charge Bidder with any excess cost incurred thereby, or cancel all or any part
of any order or this bid/contract. Work so rejected may be returned or held at
Bidder's expense and risk.
18. NON-DISCRIMINATING:
The Contractor, its employees and subcontractors, agrees not to commit unlawful
discrimination and agrees to comply with applicable provisions of the Illinois Human
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Rights Act, the U.S. Civil Rights Act and Section 504 of the Federal Rehabilitation
Act, and rules applicable to each.
19. PREVAILING RATE OF WAGES:
All wages paid by the Contractor and each subcontractor shall be in compliance
with The Prevailing Wage Act (820 ILCS 130), as amended, except where a
prevailing wage violates a federal law, order, or ruling, the rate conforming to the
federal law, order, or ruling shall govern. The Contractor shall be responsible to
notify each subcontractor of the wage rates set forth in this contract and any
revisions thereto. If the Department of Labor revises the wage rates, the revised
rate as provided by the public body shall apply to this contract and the Contractor
will not be allowed additional compensation because of said revisions.
Contractor will comply with the Illinois prevailing wage law, as amended from time to
time. Not less than the prevailing rate of wages as found by Owner or the Illinois
Department of Labor shall be paid to all laborers, workers and mechanics performing
work under the Contract. If the Department of Labor revises the prevailing rate of
wages to be paid laborers, workers or mechanics under the Contract, Owner will
notify Contractor and each Subcontractor of the change in the prevailing rate of
wages; provided, however, regardless of whether Owner gives such notice, the
revised prevailing rate of wages shall apply to the Contract and Contractor shall have
the sole responsibility and duty to pay, and ensure that all Subcontractors pay, the
revised prevailing rate of wages to each person to whom a revised rate is applicable.
Revision of the prevailing wages shall not result in an increase in the Contract sum
or other cost to Owner. Contractor shall indemnify, defend and hold Owner harmless
from any loss, including but not limited to Owner's attorney's fees, resulting from
Contractor's failure to comply with this prevailing wage clause. All bonds applicable
to the Contract shall include a provision as will guarantee the faithful performance of
the obligation to pay the prevailing rate of wages.
The Contractor and each subcontractor shall make and keep, for a period of not
less than 3 years, records of all laborers, mechanics, and other workers employed
by them on the project; the records shall include each worker's name, address,
telephone number when available, social security number, classification or
classifications, the hourly wages paid in each period, the number of hours worked
each day, and the starting and ending times of work each day. The Contractor
and each subcontractor shall submit monthly, in person, by mail, or electronically
a certified payroll to the public body in charge of the project. The certified payroll
shall consist of a complete copy of the records. The certified payroll shall be
accompanied by a statement signed by the contractor or subcontractor, which
states that:
(i) such records are true and accurate;
(ii) the hourly rate paid to each worker is not less than the general prevailing
rate of hourly wages required; and
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(iii) the contractor or subcontractor is aware that filing a certified payroll that he
or she knows to be false is a Class B misdemeanor.
Upon 2 business days' notice, the contractor and each subcontractor shall make
available for inspection the records to the public body in charge of the project, its
officers and agents, and to the Director of Labor and his deputies and agents at all
reasonable hours at a location within this State. The Contractor and each
subcontractor shall permit his/her employees to be interviewed on the job, during
working hours, by compliance investigators of the Department or the Department
of Labor.
20. INDEPENDENT CONTRACTOR:
There is no employee/employer relationship between the Contractor and the
Village. Contractor is an independent contractor and not the Village's employee
for all purposes, including, but not limited to, the application of the Fair Labors
Standards Act minimum wage and overtime payments, Federal Insurance
Contribution Act, the Social Security Act, the Federal Unemployment Tax Act, the
Worker's Compensation Act (820 ILCS 305/1, et seq.). The VILLAGE will not (i)
provide any form of insurance coverage, including but not limited to health,
worker's compensation, professional liability insurance, or other employee
benefits, or (ii) deduct any taxes or related items from the monies paid to
Contractor. The performance of the services described herein shall not be
construed as creating any joint employment relationship between the Contractor
and the Village, and the Village is not and will not be liable for any obligations
incurred by the Contractor, including but not limited to unpaid minimum wages
and/or overtime premiums, nor does there exist an agency relationship or
partnership between the Village and the Contractor.
21. ASSIGNMENT
Neither the Village nor the Contractor shall assign or transfer any rights or
obligations under this Agreement without the prior written consent of the other
party, which consent shall not be unreasonably withheld.
22. GOVERNING LAW
The laws of the State of Illinois as to interpretation, performance and enforcement
shall govern this Agreement. The forum for resolving any disputes concerning the
parties' respective performance or failure to perform under this Agreement shall
be the Circuit Court for the Eighteenth Judicial Circuit, DuPage County, Illinois.
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Section D Specifications
1. SCOPE :
The work consists of the transportation and disposal of leaves collected in the course
of normal Village operations and the delivery of items contained in Section B of this
package. Materials may consist of, leaves, yard waste, and other materials that may
not be separated.
Hauling of hazardous materials is not included in this scope of work.
2. PROJECT SUBMITTALS:
The Contractor must submit the following information to the Village for review with bid
submissions. Failure to submit the following will result is disqualification of bid:
Equipment Documentation
The Contractor shall submit information documenting that the Contractor owns or has
access to a minimum of one (1) 90-100 yard trailer. The Contractor must show proof
of vehicle ownership and/or a contractual agreement acceptable to the Village covering
the term of the contract. The Contractor shall submit evidence of licenses and last
inspection for each truck to the Village.
Disposal Location
The Contractor shall submit a list of anticipated disposal locations for each category of
material to be hauled and disposed. Also include the distance (in miles) from the Public
Works facility to the proposed disposal site. The Contractor shall notify the Villages of
any new disposal locations prior to disposing of any of the Village's material at the
facility.
Delivery and Disposal Tickets
The Contractor shall provide the Village with all delivery and disposal tickets.
3. MATERIALS & SERVICES TO BE PROVIDED BY THE VILLAGE:
All leaves to be hauled shall be located at the Oak Brook Public Works Storage Barn.
640 Oak Brook Road, Oak Brook, Illinois 60523. An equipment operator and
necessary equipment will be made available to load the Contractor's trucks for all
hauling. It is the Contractor's responsibility to ensure that the Contractor's trucks are
not overloaded and that the loads are balanced prior to leaving the Village's facility.
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4. TECHNICAL SPECIFICATIONS:
Contractor shall maintain all equipment used for completing the hauling in good
operating condition and with the appropriate licenses and inspections by the State of
Illinois. The Contractor is responsible for providing qualified truck drivers with verified
Commercial Driver's Licenses. Hauling services shall comply with all Federal, State,
Local, and Municipalities requirements and policies.
5. SCHEDULING OF WORK:
Hours of operation and location for leaf hauling is Monday— Friday 7:30 am—3:30 pm,
unless a different location or extended hours are specified by the Director of Public
Works or his/her designee.
The Village will contact the contractor on an as-needed basis, requesting service for
leaf hauling and disposal services. The contractor shall respond to all requests for
Public Works Leaf Hauling and Disposal requests within 24 hours of the request.
6. MEASUREMENT OF PAYMENT:
Hauling and Disposal (Leaves and Yard Waste) — This item includes the removal and
disposal of leaves and yard waste from the Public Works Storage Barn during normal
hours of operation. This work includes equipment, labor and disposal. Equipment and
labor to load construction spoil onto the contractor's trucks is not included and will be
provided by the Municipality. This item will be measured in 100 yd. capacity trailers of
leaf debris hauled from the facility.
7. DELAYED SERVICES:
The awarded Contractor/Contractors shall ensure the timely hauling of leaves from
the Village. In the event the Contractor fails to provide timely service, the Village
reserves the right to contract with another service provider. Timely service shall be
defined as hauling to be completed within three (3)-business day, unless weather
prohibits.
If it is the opinion of the Public Works Director or his/her designee that the awarded
Contractor consistently fails to meet the service requirements identified above, the
Village reserves the right terminate the Agreement. The Village shall be the sole
determiner of consistently.
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Section E General Conditions
1. F.O.B.:
All goods are to be shipped prepaid, F.O.B. Destination.
Shipments sent C.O.D. without Village's written consent will not be accepted and will, at
Contractor's risk and expense, be returned to Contractor. Unauthorized shipments are
subject to rejection and return at Contractor's expense.
2. Material Safetv Data Sheets (MSDS):
If applicable, contractor shall furnish MSDS sheets for their products, in compliance with the
Illinois Toxic Substance Disclosure to Employee Act and the "Right-To-Know" law.
3. Contract Terms/Cancellation and Damages:
Any Contract entered into by the Village with the Bidder may be terminated by the Village
upon thirty (30) days' notice.
If the Village because of the Contractor's breach terminates such Contract, the Village shall
have the right Contract elsewhere and to charge the Contractor with any additional cost
incurred.
Notwithstanding the above, the Contractor shall not be relieved of any liability to the Village
for damages sustained by the Village by virtue of any breach of such Contract by the
Contractor and the Village may withhold any payments to the Contractor until such time as
the amount of such damages due the Village from the Contractor shall be determined.
4. Liens, Claims, and Encumbrances:
Contractor warrants and represents that all the goods and materials ordered herein are free
and clear of all liens, claims, or encumbrances of any kind.
5. Hauling Requirements:
All leaf hauling from the Village covered by this Bid shall be made Monday through Friday
between the hours of 7:30 a.m. and 3:30 p.m., unless specified otherwise by the ordering
Village department.
6. Drug Free Workplace:
The Contractor agrees to provide a drug free workplace as provided for in Public Act 86-
1459.
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7. Inspections:
The Village reserves the right to visit and inspect the premises and operation of the
Contractor.
8. Non-Discriminating:
The Contractor, its employees and subcontractors, agrees not to commit unlawful
discrimination and agrees to comply with applicable provisions of the Illinois Human Rights
Act, the U.S. Civil Rights Act and Section 504 of the Federal Rehabilitation Act, and rules
applicable to each.
9. Pricing:
Prices shall remain firm from November 1, 2022—October 31, 2023.
10. Contract Term:
The Contract to be executed as a result of this Bid will be one (1) year beginning November
1, 2022 — October 31, 2023. The Village reserves the right to award four (4) additional
one (1) year extension terms, with the concurrence of the winning bidder/bidders.
11. Size of Order:
The quantities listed in the Bid are estimates only. The Village shall not be committed to
any minimum hauling amount, and reserves the right to either increase or decrease the
actual quantities, at our sole option. Requests for leaf hauling services will be made as
needed throughout the year, in quantities determined by the Village.
12. Split Awards
The Village reserves the right to split the award, based on categories, individual items, or
other combinations of bids submitted.
13. Services outside of the Bid
The Village reserves the right to request hauling services as specified in the Bid Package
from other sources, if determined necessary by the Village to meet the particular needs of
the Public Works Department.
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Section F Statement of Bidder's Qualifications
All questions must be answered and the data given must be clear and comprehensive. This
statement must be notarized. If necessary, questions may be answered on separate
attached sheets. The Bidder may submit any additional information he or she desires.
1. Name of Bidder:
Landscape Material & Firewood Sales, Inc.
2. Permanent main office address: 27W250 Saint Charles Road, West Chicago, IL 60185
3. When organized: 2006
4. If a corporation, where incorporated: DUPage County
5. How many years have you been engaged in the contracting business under your
present firm or trade name: 16
6. Contracts on hand: (Schedule these, showing amount of each contract and the
appropriate anticipated dates of completion)
7. General character of work performed by your company: landscaping material manufacture
and supplier
8. Have you ever defaulted on a contract: No
9. List, on an attached sheet, the more important projects recently completed by your
company, stating the approximate cost for each, and the month and year completed.
Include a contact person and phone#for each.
10. List your major equipment available for this contract: (6) semi tractors
(7)45' 90-100 cubic yard capacity walking floor semi trailers
All of our semis are opera a on y y our employees.
11. Experience in work similar in importance to this project:
Please see attached supporting documents. Experience description can be found on the"Comparable Jobs Background"
12. Background and experience of the principal members of your organization, including
the officers. Please see attached supporting documents. Background and experience of members
can be found on the"Member's Background and Experience"
13. Credit available: $1 million
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jAworddoc\bid packages\2022 bid packages\pw leaf hauing and disposal services.docx
]Oak-
7 Garden Mix
"I Sand & Gravel
1 Playground Mulch
Pulverized Topsoil Frewood
Sales -%,c. , Triple Ground Mulch
� 71 Premium Hardwood Mulch
27W250 St. Charles Road, West Chicago, it 60185 1 Screened Mushroom Compost
Office (630)231-7911 Fax (b34)231-7936 1 Brawn, Red & Black Dyed Mulch
Complete 5elertir�ii of Landscape hlater�tuls —1 Unilock Authorized Dealer
Pick-up or Delivery
Members Background and Experience
Dave Cooper-President
Back in 1980,the founder Dave Cooper at the age of 16 started a landscaping business under the
name of D.C. Landscaping, Inc. They serviced all of DuPage County, both residential and local
businesses, with full landscape services and snow removal.
In 1995, Dave purchased his first semi-tractor and trailer with the vision of being able to expand
his company into something greater. By 2002, Dave was taking on the task of managing 38 semi-
tractors, 82 trailers, and 45 full-time employees. He oversaw one of the largest sand, gravel, and
topsoil hauling companies in the Chicagoland area, along with his growing landscaping and
snow removal business.
When 2005 came, Dave decided to sell the landscaping business and solely provide material and
recycling services. Landscape Material & Firewood Sales, Inc. currently operates and
manufactures its material on three sites located in West Chicago, Carol Stream & Rockford,
Illinois on a total of 26 acres.
Matt Grafer—Logistics Manager
Matt has been with Landscape Material & Firewood Sales for 10 years. He has 30+years of
experience driving a tractor and trailer, along with hauling heavy machinery. He has been
training our employed drivers on the safety and functionality of our 45' walking bed trailers ever
since he joined the company.
Section G References
Bidder shall supply the following information listing customers for which the bidder has
supplied a similar type of commodities, service, or construction.
1. Company Name: Medinah Country Club
Address: 6NO01 Medinah Rd, Medinah, IL 60157
Phone #: (630) 965-1439
Contact: Kevin Larson I klarson@medinahcc.org
2. Company Name: Sebert Landscape
Address: Multiple Locations
Phone #: (630) 497-1000
Contact: Robert Glen
3. Company Name: The Village of Glen Ellyn
Address: 30 S Lambert Rd. Glen Ellyn, IL 60137
Phone #: (630) 469-5000
Contact: Mike Z
4. Company Name: McAdams Landscaping, Inc.
Address: 2001 Des Plaines Ave. Forest Park, IL 60130
Phone #: (708) 771-2299
Contact: Lena
5. Company Name: Tree Care Enterprises, Inc.
Address: 5563 Kilburn Ave. Rockford, IL 61101
Phone * (815) 965-5757
Contact: Lori
1
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''1 Garden Mix
- � 7Sand & Gravel
t � Playground Mulch
117 Pulverized Topsoil
+ � `1 Triple Ground Mulch rewoocl
-I Premium Hardwood Mulch
27W250 St. Charles Road, West Chicago, A 60185 1 Screened Mushroom Compost
Office (630)231-7911 Fax (630)231-7936 71 Brown, Red & Black Dyed Mulch
Cott:plete Selection of Landscape,Materials 7 Unilock Authorized Dealer
Pick-up or Delir.-ery
Comparable Jobs Background
Our fleet of semis and machinery used to recycle/process the material allows us to handle any sized job with
ease. Please see below for some examples of comparable jobs and why they continue to use us as their go-to
contractor.
Medinah Country Club
We have been servicing Medinah Country Club since 2018. Aside from providing them with premium
materials, we have also provided grinding, processing, and hauling services. As they have continued to expand
their club, we have had to come in and process the brush and tree removal with our tub grinders. We would then
haul away the single-ground material. After they tore up and redid one of their golf courses, we came in and
handled all the yard waste and hauled it away. In 2022 alone we have been contracted out by Medinah Country
Club for over$55k of work.
Sebert Landscaping
We have been servicing Sebert Landscaping since 2017. Aside from providing them with premium mulches, we
also provide hauling services for their yard waste. We approached Sebert Landscaping with the proposal to haul
their yard waste out of their various yards. Even though another bidder bid lower than us, they still decided to
award us with the contract. Our reputation of always getting the job done in a clean and efficient manner is what
drove their decision. Still to this day, we continue to haul their yard waste. In 2022 alone we have provided over
$95k in hauling and disposal services.
Aslan Express, Inc.
Aslan Express, Inc. became a new customer of ours this year. They were needing a field excavated for a
construction project and contracted us to do so. They also contracted us to haul out the dirt spoils and haul in
asphalt grindings for paving. This contract was worth $100k.
'-1 Gordon Mix
Y 1 Sand & Gravel
+ 7 Playground Mulch
Pulverized Topsoil
sales, ;`1 Triple Ground Mulch qlrewood
® 7 Premium Hardwood Mulch
27W250 St. Charles Road, West Chicago, IL 60185 71 Screened Mushroom Compost
Office (630)231-7911 Fax (630)231-7936 ;-I Brown, Red & Slack Dyed Mulch
Co»tplete Selection of Lapedscape Materials 71 Unilock Authorized dealer
Pick-up or Deriz-erg,,
Disposal Locations
27W250 St. Charles Road West Chicago, IL 60185 (7 Acres)
4
y
19.5 miles away from Oak Brook Public Works Storage Barn
And
1 Garden Mix
1 Sand & Gravel
"escape maten*al71 Playground Mulch
71 Pulverized Topsoil
1 Triple Ground Mulch
'Tl Premium Hardwood Mulch
27W250 St. Charles Road, West Chicago, it 60185 'I Screened Mushroom Compost
Office (630)231-7911 fax (630)231-7936 71 Brown, Red & Black Dyed Mulch
Complete�Vetection of Lapidscape Materials 1 Unilock Authorized Dealer
Pick-up or D►efivery
2N514 Atlantic Drive, West Chicago IL 60185 (15 acres)
23.2 miles away from the Oak Brook Public Works Storage Barn
Both properties are owned by Landscape Material & Firewood Sales, Inc. We are
recognized as an Agricultural Organization and thus processing of material falls
underneath that realm. We currently process various materials at both properties
including leaves, yard waste, soil, compost, and mulch.
14. Bank reference: Old Second National Bank Derick Foreman (630)935-5001 1 DForeman(Qoldsecond.com
15. Will you, upon request, fill out a detailed financial statement and furnish any other
information that may be required by the Village of Oak Brook: Yes
16. The undersigned hereby authorizes and requests any person, firm, or corporation to
furnish any information requested by the Village of Oak Brook in verification of the
recitals comprising this Statement of Bidder's Qualifications.
DATED at west Chicago Illinois this 13 day of October , 2022
RyaA C. Cooper
By:
TI le r
STATE OF ILLINOIS )
) SS.
COUNTY OF )
and that the answers to the foregoing
questions And all statements therein contained are true and correct.
SUBSCRIBED and sworn to before me this_ day of_&)G+• 2022.
Notary
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Section H Bid Certification
The undersigned, being first duly sworn an oath, deposes and states that he has the
authority to make this certification on behalf of the bidder for the construction, product,
commodity, or service briefly described as follows:
"Public Works Leaf Hauling and Disposal Services"
(A) The undersigned certifies that, pursuant to Chapter 720, Section 5/33E of the Illinois
Compiled Statutes, 1993, the bidder is not barred from bidding on this contract as a
result of a conviction for the violation of State of Illinois laws prohibiting bid-rigging or
bid-rotating.
(B) The undersigned states under oath that, pursuant to Chapter 65, Section 5/11-42.1-
1 of the Illinois Compiled Statutes, 1993, the bidder is not delinquent in the payment
of any tax administered by the Illinois Department of Revenue.
(C) The undersigned certifies that, pursuant to Chapter 775, Section 5/2-105. of the
Illinois Compiled Statutes, 1993, the bidder has a written sexual harassment policy
in place including the following information:
1. An acknowledgment of the illegality of sexual harassment.
2. The definition of sexual harassment under State law.
3. A description of sexual harassment, utilizing examples.
4. The contractor's internal complaint process including penalties.
5. The legal recourse, investigative and complaint process available
through the Illinois Department of Human Rights and the Human
Rights Commission.
6. Directions on how to contact the Department or the Commission.
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This business firm is: (check one)
X Corporation Partnership Individual
Firm Name: Landscape Material and Firewood Sales, Inc.
Address: 27W250 St. Charles Road
City, State, ZIP- West Chicago, IL, 6k185
Signature:
Name Printed: Ryan C. Cooper
Title:Secretary
Telephone: (630) 231-7911 Date: 10/13/2022
OFFICIAL SEAL
AT EST:D011'NIC BRUiNETTI
NOTAPY Fl1C:IC.S TATE OF ILLfNOIS
rry EXPIRES:,;'i 1124
-SEAL-
SUBSCRIBED ANR SWORN TO
before me this 13 day
0 2022,
Notary Public
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Section I Contract
(To Be Filled, Signed, and Submitted as a part of Bid Package)
Public Works Leaf Hauling and Disposal Services
1. THIS AGREEMENT, made and concluded this 13 day of October 2022,
between the Village of Oak Brook, a municipal corporation, acting by and through its
President and Board of Trustees, known as VILLAGE, and Landscape Material& Firewood Sales, Inc.
his executors, administrators, successors or assigns, known as CONTRACTOR.
2. WITNESSETH: That for and in consideration of the payments and agreements
mentioned in the Bid hereto attached, to be made and performed by the VILLAGE,
and according to the terms expressed in the Bond (if applicable) referring to these
presents, the CONTRACTOR agrees, at their own proper cost and expense, to do
all work, furnish all materials and all labor necessary to complete the work in
accordance with the plans and specifications hereinafter described, and in full
compliance with all of the terms of this Contract.
3. PERIOD OF CONTRACT: This Contract will be in full force for one (1) year from
November 1, 2022 — October 31, 2022. The Village reserves the right to award
four (4) additional one (1) year extension terms, with the concurrence of the
winning bidder/bidders.
This Contract is subject to the right of the VILLAGE to cancel and terminate the same
at any time, with or without cause, by giving not less than thirty (30) days' notice to
the CONTRACTOR. In the event of such cancellation, the CONTRACTOR shall be
entitled to receive payment for services and work performed and materials and
equipment furnished under the terms of the Contract prior to the effective date of
such cancellation, but shall not be entitled to receive any damages on account of
such cancellation or any further payment whatsoever.
4. And it is also understood and agreed that the entire Bid Package hereto attached,
approved by the VILLAGE this 13 day of October 2022, are all essential
documents of this contract and are a part hereof.
5. IN WITNESS WHEREOF, the said parties have executed these presents on the
above mentioned date.
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ATTEST: VILLAGE OF OAK BROOK
.� By
Village Clerk Vil ge Manager
ATTEST:
Landscape Material and Firewood Sales, Inc.
Landscape Material Firewood Sales, Inc. Corporate Name
//// ���
�- By
Se etary
Partners doing Business under (If a Co-Partnership)
the firm name of
Party of the Second Part (If an Individual)
Party of the Second Part
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SEXUAL HARASSMENT CERTIFICATE
(To Be Filled, Signed, and Submitted as a part of Bid Package)
Landscape Material and Firewood Sales, Inc-hereinafter referred to as "Contractor"
having submitted a bid/proposal for the Public Works Leaf Hauling and Disposal Services
to the Village of Oak Brook, DuPage/Cook Counties, Illinois, hereby certifies that said
Contractor has a written sexual harassment policy in place in full compliance with 775
ILCS 5/2-105(A)(4) including the following information:
1. An acknowledgment of the illegality of sexual harassment.
2. The definition of sexual harassment under State law.
3. A description of sexual harassment, utilizing examples.
4. The contractor's internal complaint process including penalties.
5. The legal recourse, investigative and complaint process available through the Illinois
Department of Human Rights and the Human Rights Commission.
6. Directions on how to contact the Department or the Commission.
7. An acknowledgment of protection of a complaint against retaliation as provided in
Section 6-101 of the Human Rights Act.
Each contractor must provide a copy of such written policy to the Illinois Department of
Human Rights upon request.
By:
Subscribed and sworn to
before me this)_day C-FOAL SSEA,L
of 2022. D 8 RL I;l E 71 1
Alt= �.L,:07.5
N Public
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CONTRACTOR'S CERTIFICATIONS
(To Be Filled, Signed, and Submitted as a part of Bid Package)
(CONTRACT EXECUTION)
Landscape Material and Firewood Sales, Inchaving executed a contract for the Public Works Leaf Hauling
and Disposal Services with the VILLAGE, hereby certifies that said contractor is not barred
from executing said contract as a result of a violation of either Section 5/33E-3 or 5/33E4
of Chapter 720 of the Illinois Compiled Statutes.
(DRUG-FREE WORKPLACE)
Contractor deposes, states and certifies it will provide a drug free workplace by complying
with Section 3 of the Illinois Drug Free Workplace Act, being 30 ILCS 580/3.
Attest/ Contractor
By: By.
N,,#Ie of ontract s Executing
Officer
Title: 9 C Title:
Title of Contractor'6 Executing
Officer
Subscribed and Sworn to
before me this t day
of,��, 2022.
My Commission Expires: ,b
t DzFICIAL SEAL
fC,BRUNETTI
t:'0 ARY PUBi-10-STATE OF 11 LifiolS
P.{Y CC NA SSION EXPIRES:OSIt li24 r'
4
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