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R-301 - 04/21/1981 - MOTOR FUEL TAX FUNDS - Resolutions Supporting Documents R- 1 tip/ g VILLAGE OF OAK BROOK 1200 OAK BROOK ROAD OAK BROOK, ILLINOIS 654-2220 April 13, 1981 Memo To: President & Board of Trustees From: Kathy Gregory Re: Resolution for Maintenance of Streets/Motor Fuel Tax Funds Recommendation: To approve the attached resolution requesting $27,060.17 of Motor Fuel Tax Funds for 1980 expenditures of salt and energy costs. It has recently come to our attention that, in order to keep our records straight with the Motor Fuel Tax Division of the State of Illinois, we must request an additional $27,060.17 in funds to be authorized for expenditures in 1980. These expenditures I. are the payments we made from our Motor Fuel Tax Fund in 1980 for deicer salt and energy costs. You may recall that, when we purchased our salt last year via the state contract,. we approved a resolution for $25,728.00. In reality, we spent $28,394.83 for salt, a difference of $2,666.83. The difference of $24,393.34 is for energy costs, which we never completed a resolution for. The total of the resolution is $27,060.17. Once this resolution is approved, it will be conveyed to the state and our records will be in agreement. Respectfully submitted, If f \ atl-h-RA, a . Kathleen A. Gregory Finance Officer RAG/ecs Attch: li Vol/R—3 °I • VILLAGE OF OAK BROOK MINUTES OF REGULAR MEETING April 21, 1981 I. CALL MEETING TO ORDER The Regular Meeting of the Board of Trustees was called to order at 7:30 P.H. by Clerk Lakosil in the Samuel E. Dean Board Room of the Village Commons. A. Roll Call Present: Trustees George Congreve Walter C. Imrie Arthur W. Philip Barbara F. Reynolds Joseph H. Rush William R. Watson Absent: President Wence F. Cerne Trustee iongreve moved - seconded by Trustee Philip.... In absence of President Cerne that Trustee Watson serve as President Pro Tem for this meeting. Voice Vote: all in favor So ordered II. APPROVAL OF MINUTES Trustee Philip moved - seconded by Trustee Rush.... That the minutes of the Regular Meeting of April 14, 1981 be deferred to the next Regular Meeting of April 28, 1981. Voice vote: all in favor So ordered III. ORDINANCES, RESULUTIONS, VARIATIONS, PLATS, ETC. A RESOLUTION R-301: A RESOLUTION FOR MAINTENANCE OF STREETS AND HIGHWAYS BY �-/ MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE Proposed resolution required for appropriation of $27,060.17 of Motor Fuel Tax Funds for 1980 expenditures of deicer salt and energy. Trustee Congreve moved - seconded by Trustee Rush.... To approve Resolution No. R-301 as presented and waive reading of same. Roll call vote: Ayes: Trustees Congreve, Imrie, Philip, Reynolds, Rush and Watson Absent: President Cerne So ordered B. ORDINANCE NO. S-472: AN ORDINANCE AMENDING ORDINANCE S-465 AND ESTABLISHING REVISED RULES AND REGULATIONS GOVERNING THE USE AND OPERATION OF THE FACILITIES KNOWN AS THE SPORTS CORE AND ESTABLISHING REVISED FEES FOR OPEN FIELD UTILIZATION Trustee Philip moved - seconded by Trustee Rush.... To approve Ordinance No. 8-472 as presented and waive reading of same. Roll call vote: Ayes: Trustees Congreve, Lurie, Philip, Rush and Watson Mays: Trustee Reynolds Absent: President Cerne So ordered Ville.. of Oek 'rook Minutes -1- April 21, 1961 . • , } FILE ' - ,• : • .. ,• . • • .• • • 4-7 rur zg . . , , ,t 4,/, ,:,„ . I • VI LLAGE. ,OF . OAK. BROOK ' . 1200 OAK BKOOK ROAD OAK BROOK., ILLINOIS e'54-2220 . • April. 29, 1981, • . , State of..Illinois Department of Transportation L 1000 Plaza' Drive Schaumburg, Illinois 60172 • . . Attention: District.Regional Engineer- ' Dear,Sir, • l ' Attached please find is Resolution R 301, Resolution for Maintenance . of Streets and Highways ,by Municipality under the Illinois.Highway: !I', Code and certification -.for same Also attached are four copies of Municipal Estimate.of Maintenance•Costs, , -ertified. Resolution R-301 was passed and approved :at the village board meeting I' of ;April 21, 1981 in the "sum of $27,060.17' for •the period January 1,. • 1980 through December 31,'.1980 for salt and energy;. If we can be of any further assistance, please feel free to contact : this office. ICI Si. ,cerely ' . 1 f•- . ,eth O. Carmi ani . Village Manager • la ' cc: pinatnce Officer Gregory • . ' Public Works Superintendent Wilson :; fit. • t F F N s • w ick-3o I Illinois De rtment of Transport Division of Highways/ District 1 1000 Plaza Drive/Schaumburg, Illinois/60196 .,) LOCAL ROADS AND STUNTS Cl?! MIT st, ecti 80-00000-00-tilt `/ ' ' ;' s Maintenance , = County . k. a' ft h, 1981 dA 1eriaa ne l ilt Village Clerk 1200 Oak Brook-Dead Oak Brook, Illinois 60521 1/(/ /SI/ Dear Main: The supplemtnla 1 resolution adopted by the President end Board of Trustees on April 21, 1981 appropriating an additional $27,060.17 of motor Niel tax funds for the maintenance of various s micipal streets from January 1, 1980, to Decent r 31, 19800.was approved by this Department today. The revised estimate of maintenance cost as corrected in the assent of 452,788.17 for municipal streets, was also approved by this Department today and your file copy is being returned to Kenneth 0samignani, Village Manager. With the additional funds appropriated *hoes s total of *52,788.17 of motor fnel tax ftnde have been appropriated for the subject maintenance period. Nx enditure for the full amount of the approved apprepriatien 027,060.17) from your unobligated meter fuel tax account is hereby authorised and will be recorded on your next monthly Allotment Notification Letter. Perry truly yours, , � ��� z e weki 8ige d . .. District Engineer 0111/be ac: lt. B. Larsen ufencl. I 1ST Auditors Oval. Floyd Wilson - Dir. of Pub. Necks' w/awl. Nemeth Carnigna ni - Village Manager Venal.